SEEMA MANI

** ***** **,

Sacramento, CA *****

aduuyi@r.postjobfree.com

916-***-****

QUALIFICATIONS:

•Well versed in executive level support including travel logistics, calendaring and meeting coordination.

•Extensive experience in quality office support including database management, data entry, transcribing dictation, formatting reports, inventory control, bill payment.

•Demonstrated writing skills, meeting minutes, correspondence and statistical reports.

•Recognized for skills in developing rapport educational programs and social events for diverse multicultural groups.

•Skilled in all aspects of event coordination including logistics and room reservation.

•Resourceful at graphic design including web pages, PowerPoint presentation and marketing materials.

•Front desk reception.

•Computer skills.

PROFESSIONAL EXPERIENCE:

Executive Assistant

Quantum Care Place, Sacramento, CA

April 2018 – April 2020

●Provide complete day-to-day support of the President/CEO.

●Be the primary liaison between the CEO and employees, investors, vendors, etc.

●Manage calendars by scheduling meetings and coordinating all travel arrangements, including family travel and personal meetings.

●Be adept at all communication touch points including text, emails, phone, in person to develop an effective communication cadence and seamlessly work with the CEO to prioritize evolving obligations and interests.

●Compose and prepare correspondence; sort, organize, and prioritize.

●Assist in preparing and managing presentations, proposals, and programs.

●Coordinate interdepartmental meetings and internal communication.

●Regularly use excellent prioritization skills, discretion, confidentiality, and good judgment.

●Conduct research as needed for various projects via local resources, social media sites and search engines.

●Be highly professional in dealing with clients and third-party vendors.

●Represent the company and its owners in a positive light through great follow through skills and sound judgement.

●Assist with company events, galas, fundraisers, and tracking charitable contributions. ● Conserve CEO’s time by reading, researching, and routing correspondence; collecting and analyzing information as needed.

Receptionist, Staffing Agencies

Sacramento County Human Resources

Sacramento County Juvenile Probation Department

November 2016 - April 2018

●Responsible for front desk reception and administration duties including greeting guests. ● Handled department inquiries.

●Sorted and distributed mail.

●Scheduled meetings and conference rooms.

●Coordinated mail flow throughout the department.

●Performed basic bookkeeping, filing, and clerical duties.

Front Desk

Days Inn Hotel, Clearwater, Florida

August 2015 - September 2016

●Greeted guests.

●Managed registration process.

●Asked for identification and ensured that the provided credentials are accurate.

●Handled guest check-ins and check-outs appropriately.

●Operated hotel switchboard including receiving and transferring calls and providing information.

●Referred guests to appropriate departments to resolve complaints or provide suggestions.

●Contacted housekeeping and maintenance departments when a problem was reported.

●Computed bills and posted payments.

●Balanced cash at the end of the shift and generated accounting reports for the benefit of the next shift.

Administrative Assistant

UC Davis Medical Center, Sacramento, CA

March 2014 - July 2014

•Provided executive level support and assistance to the Administrative Coordinator in all Departmental and Clinical Pastoral Education (CPE)related issues to ensure efficient daily operations of the department.

•Provided Administrative support to Volunteer Services Department.

•Organizational skills to achieve timely progress on multiple simultaneous tasks; meet deadlines and maintain a high level of productivity.

•Created reports, statistics and finance records. Triage calls for Clinical Pastoral Services.

•Responsible for maintaining a user-friendly filing system for volunteer personnel files, both computer and hard copy in compliance with JCAHO and Title XXII and UCDMC policies.

•Input volunteer hours and records data into system in an accurate and timely fashion.

•Prepared meeting materials for presentations, including PowerPoint and other graphic designs.

•Reproduction and distribution of correspondence.

•Responsible for collecting tuition from students for the Clinical Pastoral Education Program. Provide support to the Gift Shop and other departments under Volunteer Services as needed. General office duties.

Administrative Assistant to the Associate Dean

UC Davis School of Medicine, Sacramento, CA

September 2010-March 2014

•Co-ordinated the daily activities of the Associate Dean for Student and Resident Diversity. Management of daily calendar and meeting schedules.

•Assisted in maintaining and updating multiple listservs to ensure effective communication with constituents.

•Planned and coordinated special events for internal and external groups co-hosted by the Office of Student and Resident Diversity, including catering, room reservations, audiovisual, agendas, flyers,registration and other materials.

•First point of contact for all office meetings, coordinate between multiple schedules/calendars, room reservations, catering, prep agendas, and AV setup.

•Co-ordinate travel requirements for the Associate Dean including securing air travel, lodging, registration.

•Exercised appropriate discretion related to confidential and sensitive matters.

•Responsible for maintaining a user-friendly filing system for electronic files as well as hard copies.

•Responsible for preparation of meeting materials for presentations, including PowerPoint and other graphic displays.

•Processed all requests for office supplies needed for the Office of Student and Resident Diversity using UCD Buy and Purchase Request forms, monitor and maintain supply cabinets, maintain proper functions of all printers and fax machines, process all Departmental Repair Orders and maintain filing system.

•Responsible for CARES Clinic schedule for the Associate Dean including requesting leave days per UC Policy.

•Responsible for accounting functions such as processing DaFIS documents and Department Purchase Orders.

•Prepared and processed Travel and Entertainment Advances/Reimbursements and Pre-Trip Payments through MyTravel, Vendor Invoices, Expense Vouchers, Entertainment Expense Vouchers for Office of Student and Resident Diversity sponsored program events.

Administrative Assistant to the Chief Administrative Officer

UC Davis Health System, Sacramento, CA

September 2008-September 2010

•Served as assistant to the Administrative and Professional Services Department, CAO’s office.

•Acted as receptionist and provided high level of secretarial/clerical support.

•Dealt with highly confidential information, internet researching, preparing check requests and deposits, cooperating with other departments and individuals in connection with the coordination of departmental needs, sorting and delivering mail, general clerical duties via Word or Excel.

•Maintained the records management system, including timely filing, retrieval and purging of documents.

•Scheduled and confirmed meetings/events; reserved appropriate room and audio-visual equipment and made catering arrangements as necessary.

•Prepared from verbal or handwritten instructions, agenda and minutes of meetings.

•Assisted with coordinating travel requirements and prepared travel reimbursements.

•Served as backup to co-workers and performed other duties as assigned by supervisor.

EDUCATION

Associate of Applied Science Degree, Computer Business Administration, 2002 Heald College, Schools of Business and Technology, Sacramento, CA

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