Kimberly Self

Senior Executive Assistant

New York, NY 10032

aduuet@r.postjobfree.com

971-***-****

I hold over 15 years of experience as a multifaceted Senior Executive Assistant supporting top C-level Executives.

I'd like to properly introduce myself and highlight some key points to my resume. I enjoy working in a fast-paced environment with a high volume of assignments. I've developed as a top executive assistant from working closely learning from C-level Executives. I respect the leaders I support and it drives me to excel professionally as well. My experience includes working in many Industries including International Banking, Head Fund Investment Finance, Architecture, Construction and Commercial Development, Interior Design and for a Fortune 500 Electric Utility Company.

Below I've outlined some of the responsibilities which I perform regularly with excellence.

• Screening calls, gatekeeper to C-level Executives

• Booking international travel arrangements, preparing detailed itinerary and travel documents

• Coordination of charity events, social media marketing, advertising and public relations

• Managing multiple calendars and reminders to staff

• Preparing conference rooms for meetings with documents, catering and greeting clients

• Personal assistant tasks for executives

• Client and related customer services and coordination to address an issue

• Support of company website updates

• Filing documents digitally and paper

• Processing payroll

• Processing Accounts Payable and Receivable

• Drafting expense reports

• Logging details per project or contract

• Maintain office stocked with supplies

• Drafting extensive Excel spreadsheets and formulating graphs per project

• Facilitating catering and food delivery for executives daily and for events

• Providing specific research per executive's requests

• Processing incoming and outgoing mail

• Office administration support as needed

Professional Work Experience

Senior Executive Assistant

Aurelius Capital Management Hedge Fund - Manhattan, NY January 2018 to December 2022

• Supported CFO, COO, CTO and Director of Investor Relations

• High volume calendar management, meeting coordination

• Managed phones for multiple C-suites, prioritizing important messages or calls

• Expense report preparation and handling reimbursements

• Managed heavy domestic and international travel arrangements; booking flight, hotel, car service, conference space and dinner reservations. In a timely manner researched and presented travel documents for approval. Always prepared a complete file of all travel documents for the executive, digital and hard copy.

• Prioritized email and correspondence; highlighting immediate needs and add to to-do list for executives

• Printing, filing and logging of Investor relations materials

• Preparation of reports and documents for meetings and any other filing as needed tasks

• Managed conference rooms, registered visitors with security and greeted guests for executives

• Front of house liaison for shipments, call routing, daily lunch deliveries, courier services and office orders

• Various personal assistant assignments or errands requested by top executives including after business hours

Senior Executive Assistant

Centennial Commercial Finance Group - Manhattan, NY February 2015 to December 2017

• Calendar management for Managing Director and five executives

• Prioritize email and mail correspondence

• Manage all NY office related expenses including coding, logging and approval

• Phone call screening for busy financial executives

• Ad hoc projects for Originations team

• Monthly expense reports for six executives

• Fully organize and book catering, travel and transportation for my team

• Prep meeting rooms and greet guests

• Oversee all daily catering services for staff

Senior Executive Assistant

PGE - Portland General Electric - Portland, OR

October 2014 to January 2015

• Supported the CEO of this Fortune 1000 company, with specific projects regarding providing electricity for half of Oregon.

• Drafted Change Orders and Supported Buyers with drafting Purchase Orders

• Worked to make the Purchasing Dept. as paperless as possible

• Answered the PO hotline taking service calls and issuing PO numbers to the PMS or Superintendents

• Supported the Director of Purchasing and Buyers at the Corporate Office with special projects as needed

• Used Bluebeam Revu markup and editing of construction related documents Office Manager/ Sr. Executive Assistant to CEO

Joseph Hughes Construction and Development - Portland, OR January 2012 to September 2014

• Supported Project Managers with bidding process, selecting subs for ITB and sending out with link to drawings

• Bid coverage with Excel spreadsheets, printing/filing, job/estimate setup and managing the PM's calendars

• Communicated regularly regarding project coordination with Architects, Engineers, Clients and Developers

• Drafted subcontractor agreements, collected insurance certs and compliance docs from subcontractors

• Drafted and logged Change Orders, RFIs and Submittals

• Prepared documents for meetings, printed plans, qualified subs, routed calls, etc

• Used Bluebeam Revu markup and editing of construction related documents

• Leveraged SAGE Timberline and Viewpoint Construction Software for construction project management

• Supported accounting, estimating, procurement, production management, reporting and client services

Senior Executive & Personal Assistant

Ivanov Investment Group, I&E Construction and Development, Ivanov Interior Design - Portland, OR

April 2006 to December 2011

• Executive Assistant to President and CEO, also assisted the Controller and Project Managers

• Coordination of meetings, travel, calendar and special events for the CEO

• Planned special charity events, golf tournaments and philanthropy projects for CEO

• Assisted with Accounting tasks for AP/ AR as well as drafted project billing projections

• Handled questions regarding payment and obtained lien releases from subcontractors

• Made bank deposits and pick ups

• Facilitated meeting set up, preparing documents, ordering catering and greeting guests

• Assisted with budgets, billing projections and project tracking

• Ran personal and professional errands

Senior Executive Assistant

TODD Construction - Portland, OR

September 2003 to March 2006

• Executive Assistant to President and VP of Construction

• Calendar and meeting management

• Point of contact for President's outside board activities

• Supported Project Managers with job setup including cost code setup using SAGE Timberline

• Draft and log all Submittals, RFIs and Change Orders

• Scan and copy plans and approved permit sets

• Facilitate bidding process support filing and following up with subs, organizing the digital copies and bid book

• Markup and editing of construction related documents Education

Bachelors of Business Administration in Business Management Portland State University

Portland, Oregon

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