Document Controller

JOSELITO REGALADO

ZONE ** BUILDING ** BIN MAHMOUD DOHA, QATAR

(M) +974********

Email address: ***************@*****.*** VISA: WORK VISA WITH NOC

Objective:

Seek to work in an environment that will challenge me further, while allowing me to contribute to the continued growth and success of the organization. Obtain a position that will provide me the ability to apply my work experience to a growing industry.

Work Experiences:

Doha, Qatar

November 2021 – Present

THE BEST TRADING AND CONTRACTING W.L.L.

Document Controller:

Duties and Responsibilities:

1. In-charge of Submission of Project Documents to Client for Approval

a.Material Approval Requests

b.Work Inspection Requests, Material Inspection Requests, Material Testing and Inspection Notifications, General Documents.

c.Shop Drawings, As-built Drawings

d.Method Statements and ITP’s, Plans and Procedures

e.Monthly Progress Report

f.Weekly Progress Report.

g.Environmental and Sustainability Monthly Report (ESMR)

h.Material Testing and Inspection Notification

i.Distribution of Approved documents.

j.Maintaining and updating logs and soft copy of submitted documents.

k.Submission of HSE Documents to GEC for approval and close-outs.

Doha, Qatar

November 2016 – November 2021

QBS CONSTRUCTION WLL – HELM HOLDING

Document Controller:

PWA RPD Projects Handled:

DN001 Construction of Roads and Infrastructure in Bani Hajer North, Phase 1&2, Package 2, Qatar

NA019 - Extension of Arab League Street to Temporary Truck Route

DN060-P01 Al Kharaitiyat and Surrounding Districts Package 01 TSE Sewer Tunnels

DN110-P02 Roads and Infrastructure in North of Mall of Qatar Area & Celebration Road

Duties and Responsibilities:

1. In-charge of Submission of Project Documents to GEC for Approval through PWA Websites (FCTS,

PMWeb, PMIS and APMS)

a.Material Approval Requests

b.Material Inspection Requests, Material Testing and Inspection Notifications, General Documents.

c.Shop Drawings, As-built Drawings

d.Method Statements and ITP’s, Plans and Procedures

e.Monthly Progress Report

f.Weekly Progress Report.

g.Environmental and Sustainability Monthly Report (ESMR)

h.Material Testing and Inspection Notification

i.Distribution of Approved documents.

j.Maintaining and updating logs and soft copy of submitted documents.

k.Submission of HSE Documents to GEC for approval and close-outs.

l.Material Approval Requests

m. Material Inspection Requests, Material Testing and Inspection Notifications, General Documents.

n. Shop Drawings, As-built Drawings

o. Method Statements and ITP’s, Plans and Procedures

p.Monthly Progress Report

q.Weekly Progress Report.

r.Environmental and Sustainability Monthly Report (ESMR)

s.Material Testing and Inspection Notification

t.Distribution of Approved documents.

u.Maintaining and updating logs and soft copy of submitted documents.

v.Submission of HSE Documents to GEC for approval and close-outs.

2. Submission of Inspection Request to GEC

a.Submitting Inspection Request to GEC

b.Maintaining log for status of submitted INR’s

3. In-charge of Copying, scanning and safe keeping of submitted documents.

a. Filing of hard copies of documents submitted and received from GEC.

4. In-charge of Drafting, preparing letters for submission to GEC/ PWA.

a.Submission of letters to GEC, PWA, KAH, Subcontractors Et, Al. through PWA Websites (FCTS,PMWeb, PMIS and APMS)

b.Distribution of Letters, maintaining log for submitted/ received letters from GEC/ PWA.

5. In-charge of Project Rolling Petty Cash

a.Responsible with distribution of petty cash for site expenses.

b.Preparing Petty Cash Expense Report for reimbursement to Accounts.

6. In-charge with QS Tasks Regarding Subcontractor Invoices.

a.Distribution of project-based subcontractor invoices received from Accounts Department.

b.Drafting, preparing internal memo for certified invoices to be submitted to Accounts Department.

c.In charge of outgoing and incoming subcontractor invoices, maintaining logs of received and released invoices including distribution and certification status.

7.In-charge of Uploading of Certified invoices to Company Web Portal. Preparing, submission and uploading of 3rd party correspondences to Company Web portal. Uploading of Service Orders to Company Web Portal

8.In-charge of Daily Admin Works in Site.

9.Assisting IT department with Site Office/ GEC office IT related issues.

10.In-charge of Uploading of Handing Over Documents to PWA DC Online 2 Website.

Doha, Qatar

November 2015 – July 2016

HYDROSERV WLL – Al Jaber Engineering LLC

Document Controller/ HR Coordinator

DOCUMENT CONTROLLER

-Assist the Quantity Surveyor in collation and retrieval of contracts and any other documents per Job File. - Created a File System as per list of projects which may include agreements, quotations, method statements, client input, drawings, designs, correspondence, etc.

-Upload HR documents and Job File Documents to online MS Office365 as part of MS Sharepoint filing.

-Safekeeping of Original Contracts and Agreements.

-Liaise with Mother Company, Al Jaber Engineering LLC for Government-related works

-Receives and registers Client provided document for detail engineering or construction engineering project, including in-house generated document.

-Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project.

-Maintains specifically assigned project database/s.

-Ensures proper document classification, sorting, filing and proper archiving.

-Reviews completeness of documentation and prepares document transmittals.

-Prepares and maintains AFC and As-built photo-stat books for detail engineering or construction engineering project, either for in-house use or for onward transmittal to Client during project closeout.

-Performs document quality check in accordance to Company engineering document control procedures.

-Performs file backup to ensure proper storage and archiving of electronic registers. - Prepares engineering project reports, as may be required.

HR COORDINATOR

-Provided direct administrative support to the Human Resources Officer.

-Processed office expenses, verified employee expense reports for accuracy and prepared budget comparison report.

-Handled and initiated a filing system for all employee’s personnel files. Both hard and soft copy.

-Handled personnel inquiries and processes with utmost confidentiality.

-Responsible in preparation, tracking and recording of employee’s offer letter.

-Responsible for travel arrangements necessary for newly hired employees.

-Responsible in conducting HR Induction Training for new hires.

-Maintained timekeeping records for the Administrative/Financial Group.

-Monitor the employees’ welfare and ensure grievances and issues are addressed by management.

-Responsible in filing and maintaining soft and hard copies of all personnel files.

-Responsible for submitting and processing leave requests, resignation notifications, notice of termination to Accounts Dept. for release of leave salaries and final settlements.

-Served as liaison between all employees and Main Office to coordinate travel arrangements for annual or emergency leaves and repatriation.

-Requests for exit permits and cancellation of visas.

-Requirements for employees’ health card application.

-Responsible in monitoring and updating the record of Employees’ leave planner.

-Create, maintain, and update shared documents, reports, and systems ensuring accuracy and data integrity

-Responsible with scheduling and shortlisting of job candidates for employment.

-Assist and support with job fairs and other recruiting/hiring events.

-Manage and process vendor invoices and candidate reimbursements.

-Partner with 3rd party relocation company to process and assist new hires with moving

-Assist the recruiting team with other project-based assignments as needed

-Establishes benchmarks and standards, monitors workload and productivity and evaluates performance; promotes staff training and development and provides leadership in analyzing and resolving complex issues - Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies - Performs miscellaneous job-related duties as assigned.

-Monitors employee behavior.

Alex Ross Infrastructure, Inc.

Document Controller

Manila, Philippines

2003-2006

-To receive and analyze company reports

-Receive and process copies of public statements by the company - Present a progress report of the on-going company projects.

-Processes necessary documents like licenses, business permit, sanitary permits and requirements needed by the company to operate

-Managed and submitted technical reports for site inspections to Project managers, Construction engineers and consultant Engineers. Coordinated maintenance works with consultants and clients.

-Organized daily technical documentary papers for the project and assisted the staff and workers concerning the status of their documents like joining reports and leave reports.

-Responsible for records keeping of confidential documents of supplier and subcontractors. Handled timekeeping reports and updated database encoding man powers’ daily time-in and time-out.

-In charge of the organization and distribution of documents like company records and financial logs, internal documents sent between employees or officers which control digital documents and computer files.

SITEL Philippines

Consumer Support Representative

Manila, Philippines

November 2006 – May 2015

Consumer Support Resolution Expert Comcast CSG Florida Region.

in-charge of providing assistance to front liners. handled real time escalations from inbound agents. resolved issues concerning billing disputes, misapplied payments. credits that were not applied to the subscriber’s account. addressed customers’ complaints regarding call handling, poor services received, overcharged accounts, missing payments etc. also processes approval for promise-to-pay requests. endorsement of delinquent accounts to collection’s dept. also facilitated trainings for front liners in line with account policies regulations and process changes.

facilitated trainings for tools navigation and familiarization. submit end of day reports for credits applied and client (comcast) endorsed subscriber complaints.

Inbound Billing Representative for Comcast CSG Florida Region.

-Helps in explaining billing statements to subscribers.

-Offers Promotional Packages to help consumers lower down their monthly bill and at the same time get more services with bundled services for phone, cable and internet.

-Ensure that customers stay with Comcast with a positive feeling that they are valued as paying customers of Xfinity Services.

More specified tasks:

Inbound technical support specialist for Microsoft Answer Desk which provides value-added service to Windows product end-users that covers Core Networking, Set-up and General Assist Support.

Inbound technical support specialist for Microsoft Windows Networking support for Windows XP, Windows Vista, and Windows 7 that covers Core Networking issues, Home Groups, Network Sharing, File sharing, etc. Inbound technical support specialist for Toshiba laptops that covers basic Windows and hardware issues including wired and wireless network configuration. Also supported basic troubleshooting for some Toshiba Computer accessories like External HDD, Keyboard and Mouse, etc.

Inbound technical support specialist for Dell Home and Home Office desktops, Portable printers, portable laptops and wireless networking Issues.

Education

Tertiary

University of the East

Bachelor of Science in Electronics Communications and Engineering

Manila, Philippines

1988-1995

Secondary

Philippine Cultural High School

Manila, Philippines

1984-1987

Language

English

Reading (Fluent), Writing (Fluent), Listening (Fluent), Speaking (Fluent)

Filipino

Native Language

Contact this candidate