Administrative Assistant Data Entry-HR

Carrie Toebbe

*** *. **** ****** ********, OR ***23 / 360-***-****

**************@*****.***

Objective Exceptionally detailed, organized, and highly accurate business professional with a unique ability to successfully manage multiple projects simultaneously. Proven competencies as an office administrator with the ability to empower others and foster cohesive business environments. Consistently leverage organizational capabilities to facilitate a well-run office operation. Deliver outstanding results, leading to increased levels of responsibility and recognition. Well-developed interpersonal communications skills to work effectively with people from diverse professional and cultural backgrounds.

Experience Douglas County Planning Department

Business Administrative Coordinator

April 2020 to Present

• Participate in the review and compilation of complex data for budget proposal each fiscal year

• Coordinate, review and troubleshoot timesheets for accuracy and submittal

• Maintain accurate financial tracking, reporting with Munis and monitored fiscal recordkeeping

• Ensured personnel data, methods and confidential recordkeeping complied with federal and state regulations including County policies and procedures

• Supervised daily work of office clerical staff and temporary hires

• Maintained departments personnel files, prepared personnel action forms to be submitted to Human Resources

• Administered employee evaluations

• Coordinated agenda item summaries for Board of County Commissioners public meetings

• Responsible for recruitment and new employee hire process

• Created administration annual report summary for department compilation

• Utilized GoToMeeting and Zoom meeting applications to conduct interoffice and public meetings

2 Carrie Toebbe

883 E. 11th Street Coquille, OR 97423 / 360-***-**** – **************@*****.***

WA State Department of Enterprise Services/State Building Code Council

Administrative Assistant III

March 2019 to April 2020

• Processed and tracked code change proposals and

interpretation requests

• Prepared agendas and other meeting materials such as letters or tracking spreadsheets

• Worked with records retention personnel in archiving and maintaining files

• Scheduled meeting rooms, responsible for mechanics of recording meetings (WebEx), displaying information and writing meeting minutes

• Arrange all conference calls for multiple Technical Advisory Groups, Committees and the Council

• Developed travel itineraries, review and submitted all council members and staff reimbursements through the state’s Travel

& Expense Management System (TEMS)

• Responsible for purchases and travel reservations with a One Card (first issuance for DES after pushing for new process in purchasing)

• Produced technical documents which included Code update review for publishing

• Daily communication with the public, council members and stakeholders

• Maintained Building Code Council Website

Thurston County – Resource Stewardship

Administrative Assistant I/Address Officer

1997-2015

• Assisted Planning Commission in attending and coordinating bi-weekly meetings, updated County website, created verbatim meeting minutes and publications

• Prepared public hearing notices and published

• Assisted Land Use Specialist overseeing exhibits, preparing legal case records, tracking legal documents in database and maintaining legal records

3 Carrie Toebbe

883 E. 11th Street Coquille, OR 97423 / 360-***-**** – **************@*****.***

• Updated and maintained SharePoint Site for Long Range Planning Department

• Created new policies and procedures relating to 911 address location (MSAG/GIS)

• Trained in records management/retention per state and local guidelines with delegated authority to make decisions and monitor progress of archiving

• Managed and maintained Directors calendar, reading files and Board of County Commissioners requests (AIS summaries) Education • 2020 - Microsoft Excel Part 1 & 2

• 2009 - Women in the Workplace (County)

• 2007 - Interpersonal Communication Skills for Business Professionals (County)

• 2000 – HACCP (Hazardous Area Critical Control Point) State Training

• 1997-1999 - South Puget Sound Community College, Olympia, WA (63 credits)

• 1997 – Capital High School Graduate

References Ruthie Padilla, Thurston County

2000 Lakeridge Drive SW Olympia, WA

360-***-**** - ********@**.********.**.**

Richard Brown, Ph.D, Managing Director State Building Code 1500 Jefferson Street SE Olympia, WA 98501

360-***-**** - *******.*****@***.**.***

Ray Shipman, Code Specialist 3, State Building Code Council 1500 Jefferson Street SE Olympia, WA 98501

360-***-**** - ***.*******@***.**.***

Teri Hammons, Douglas County Planning, Technician I 1036 Douglas Ave, Rm #106 Justice Bld, Roseburg, OR 97470 541-***-**** - ********@**.*******.**.**

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