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Billing Coordinator Analyst

Location:
Downers Grove, IL
Salary:
90000
Posted:
January 20, 2023

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Resume:

Priscilla Jackson

Cell 331-***-****

adus93@r.postjobfree.com

Specialize in providing best practices functions in various accounting areas which generate revenue growth and offering counsel to key decision makers. Working in different industries it has made me knowledgeable in understanding new technologies, focusing on continuous improvement, and reengineering business processes. Dedicated to translating company values into practical everyday operations and preserving strong business alliances with clients and vendors.

Education

M.B.A., Business Administration/ Human Resource Management

Walden University

Baltimore, MD

Bachelors Degree – Administrations/Accounting

Robert Morris College

Chicago, IL

SKILLS

MS Word, Excel, Outlook, Elite, 3E, Aderant, Legal Tracker, CounselGo, TyMetrix, Serengeti, Counsel Link, LEDES, eBilling, LMS V and Juris

Professional Background

Ice Miller, LLP

Billing Analyst – 4/22 to Present

Processed electronic invoicing of clients using client-determined external websites and eHub

Reviewed and understand discounting, rates, pricing, and volume discounts

Performed full-cycle billing functions for attorneys including but not limited to bills, client statements, audit letters, third party, and non-client disbursements

Liaise with attorneys and practice group leaders regarding billing requirements and delinquent and partial billing

Provided insight and guidance to practice group leaders and partners regarding pricing options to maximize profitability

Managed client billing cycles and be knowledgeable about client contractual agreements and relationships

Proactively seek ways to improve billing process

Monitored and update new clients and maters for required billing guidelines, invoice formats/settings, discount and rate arrangements

Ensured data accuracy in intake process

Ran reports, analyze data and prepare spreadsheets

Resolved inquiries and issues related to billing functions

The Law Office of Jeffery M. Leving

Account Supervisor (Contracting) – 11/21 to 2/22

Provided daily supervision of Billing Specialists and make available necessary resources to ensure efficient time management utilization and effective workflow process.

Met regularly (bi-monthly) with assigned Attorneys in the effort to obtain full understanding of client needs with respect to billing frequency, bill cycle, specific requirements.

Setup all new clients in Accounting System (Juris).

Processed and provided financial reports to all Attorneys for review for Mid-Month and Month-End billing cycle.

Proactively made recommendations for new procedures that will foster a more effective and efficient billing environment that will facilitate the collections of client receivables.

Reconciled monthly bank statements and media invoices.

Backed-up Accounts Payable Department.

Hahn Loeser & Parks, LLP

Accounting Associate – 10/20 to 10/21

Process billing (including electronic billing) for the Chicago office and other attorneys as assigned.

Assist with eBilling issues for all offices.

Print copies of invoices for attorneys/secretaries.

Prepared spreadsheets/summary sheets for attorneys/clients.

Processed electronic billing (Ledes Files) on vendors websites (Tymetrix, Legal Tracker, Counsellink, Brightflag, etc.

Updated and maintained proforma status report daily.

Monitored and corrected electronic billing rejections and issues weekly (i.e. rate issues, submitted budgets, etc.

Assisted Collections Associate and Accounting Management with collection activity and tasks.

Entered daily cash and trust receipts for Chicago clients.

Assist with Accounting questions and issues in Chicago office

Backup to Administering eBilling Vendor Setups

Assist with accounting projects and additional requests from all Accounting Management

Backup to prepare Audit Response Reports

Backup to Billing Associates in all offices

Backup to A/R Associate

Riley Safer Holmes & Cancila, LLP

Billing Analyst – 6/16 to 10/20

Generate W.I.P and Accounts Receivable Reports at the beginning of the month for Attorneys

Open new Clients and Matters that are approved

Prepare and deliver client invoices electronically and manual billing for 12 Attorneys

Identify issues that may affect billing (i.e. make sure rates are correct and approved to be billed, make sure matters are opened, etc.)

Research and analyze information to determine appropriate course of action (Follow-up on outstanding invoices over 90 days)

Follow up with internal and external personnel regarding outstanding issues

Complete reconciliation of the unbilled amount on a quarterly basis

Ensure Fixed Fees are reconciled before next billing cycle

Assist with Accounts Payable when needed

Communicate Billing Procedures to Attorneys as needed

Create/maintain excel spreadsheets using sort, subtotal, auto filter, pivot tables, v-lookup, etc. to resolve any issues

Review, research and clear any Client Unapplied amounts

Other duties and special projects as assigned

Chapman and Cutler LLP

Billing Coordinator - 11/15 to 5/16

Compiled and Billed Attorney hours to clients every month

Reviewed and edits pre-bills in response to attorney and secretary requests using LMS+

Applied retainer funds as directed by attorney

Processed write-offs following Firm policy

Ability to execute complex bills in a timely manner (i.e. multiple discounts by matter, split-party billing, preparation of electronic bills

Processed and billed over 300 invoices monthly

Ability to effectively interact and communicate with attorneys, secretaries, and clients

Reviewed and verify accuracy of billing and supporting documentation as required

Researched and respond to inquiries regarding billing issues and problems

Created new billing formats as needed

Created and print final client billing

Utilized computerized accounting and payables software programs (CMS, Excel, Word) to perform duties and responsibilities

Always ensured strict confidentiality

Assisted with special projects as needed

Cozen O’Connor - (Formerly known as Meckler, Bulger, Tilson & Pearson)

Billing Coordinator – 6/15 to 9/15 (Temporary Position)

Generated and distributed pre-bills monthly and as requested

Processed narrative edits, time, and cost adjustments

Processed final invoices

Generated LEDES and other file formats for electronic billing

Submitted electronic billing using various vendor websites

Ensured successful transmission of E-Bills and follow up when necessary

Maintained accurate and orderly records of all client guidelines

Managed “book of business” by maintaining current information on attorney preferences, proforma status and billing cycles

Researched, compiled, and processed special requests as needed

Accountemps

Billing Coordinator – 11/14 to 6/15

Assigned temporary projects as a Billing Coordinator, worked for various companies as a Billing

Coordinator processing electronic billing in the Ebilling Hub to various vendors (i.e. Serengeti,

Tymetrix360, Counsel Link, Calloborati, Collaboration, Team connect, Billing Point, Litigation Advisor, etc.)

Seyfarth Shaw

Ebilling Analyst - 09/13 to 10/14

E-Billing experience with. TyMetrix, Serengeti, Counsel Link. Responsible for all aspects of E-Billing for assigned E-Billing vendors, including submitting invoices through the E-Billing Hub and documenting progress within the Hub and Accounts Receivable monitoring software

Assist Billing Coordinators, Attorneys, Secretaries and Clients with day-to-day operations and follow-up with questions and issues

Monitor E-Billing inbox daily for new invoices and to E-Bill

Resolve aged, reduced, appealed and rejected invoices within allotted client and or vendor specific timeframes

Work closely with Supervisor and Managers to resolve any client E-Billing discrepancies

Billing Specialist at Winston & Strawn LLP

Contracting Position - 6/13 - 8/13

Responsible for client billing via the Ebilling Hub for 15 attorney’s using CMS

Kept track of unapplied cash and applied to invoices as instructed Reconciled accounts monthly

Generated Accounts Receivable Reports and sent to Attorney’s

Billing Manager

Mindshare Media Global Agency - 10/10 – 4/13

Managed production, online, outdoor billing that generated over 1000 invoices monthly and responsible for keeping the aging report under 90 days from billing date

Distributed all Purchase Orders to investment team to make sure buys are being entered in the accounting system Donovan (DDS)

Generated a report monthly to review that deliverables were being tracked and billed in a timely manner

Managed client budgets monthly to ensure billing was billed at a 100 percent

Met with client monthly to guarantee budgets are being tracked and billed accordingly and resolved all billing discrepancies



Contact this candidate