Processing Clerk Administrative Assistant

Sherri Johnson

**** ********* ***** **., *********, NC 28216

Phone: 704-***-****

Email: ********@*******.***

PROFESSIONAL EXPERIENCE:

*/**/**** – 9/16/2022 Career Match

Mecklenburg County Assessor's Office

Accounting Specialist

• Run daily reports through Advantage and SQL Reporting systems

• Gather information from the system to compare with reports ensure that all information is correct especially legal names and addresses

• Ensure excel spreadsheet is aligned with the proper information to be sent to Finance for approval.

• Check on supply room items that need to be ordered.

• Assist team when they need a hand with any checks that need to be cancelled and sent for approval.

• Enter information into the system for reissue of checks upload documents to be sent for approval.

8/21 -4/22

Robert Half Account Temps

Arauco

Invoice Validation

• Validate invoices through validation screen

• Check Purchase Order numbers in SAP to ensure they are valid and have the correct vendor name and address

• Check to make sure that the Company code, invoice/reference numbers are correct

• Check amounts are valid and to make sure taxes are added in correct

• Validate that business area currency of funds are accurate before you submit.

• Pull invoices from SAP that have been rejected make copies to return to vendor with proper return to vendor reasons

• Also, must do mail scan invoices into AP invoices email address to be validated through the system

• Mail out returns to vendor letters along with rejected invoices

• Complete return envelopes and run through postage machine to be placed in mail for pick up.

• Place statements into folders for processors to review

• Place all scanned documents with date into folder to have on hand to review if

• scanned documents are ineligible

• Make phone calls or send emails to vendors who do not comply to return invoices make sure all supplies to complete job are available and need to be ordered

• Assist processors when needed

2/21 – 4/21 Emergency Restoration Xperts

Accounts Payable Clerk

• Pulled incoming invoices for processing.

• Matched job numbers with purchase orders numbers dates and amounts for processing.

• Sent emails to vendors for updated certificate of insurance documents.

• Emailed job site workers for missing purchase orders, job numbers and corrections on purchase order totals.

• File documents and paid invoices into correct folders.

• Pulled and filed invoices as needed.

• Monitored switchboard as needed.

11/20 – 12/20 Beacon Hill Staffing

Administrative Assistant at Doggett Concrete

• Answering and routing calls to the correct individuals.

• Getting sorting and distributing mail making copies of checks and making sure the correct department received them in a timely manner.

• Reconcile statements and checking to see if invoices were paid contacting vendors in order to get missing invoices sent in for processing.

9/20 – 10/20 Addison Group - Wichard

Accounts Payable Specialist

• Entering in invoices and updating their system with information pertaining to their PO’s invoices and part numbers that were missed when information was updated. 08/07 – 9/20 Baker and Taylor Inc.

Accounts Payable Specialist

• Reconciled accounts with vendors in a timely matter.

• Ensured all paybacks are submitted to processing and have gone through the correct channels.

• Kept all lines of communication open regarding the account.

• Maintained that all accounts are within B&T guidelines and that all activity for the account is being handled in the proper manner.

• Ensured mail is checked in a timely fashion and that credit memos are handled accordingly.

• Ensured all RC’s were completed each month.

• Ensured that all 200K vendor statements were completed.

• High volume of books and entertainment vendor invoices maintaining a minimum of 22,000 per week for books invoices and 9,500 per week for entertainment invoices.

• Entered all invoices through the system

• Made copies of invoices updating vendor files and filing of completed batches. 03/06 – 06/06 Hearst Corporation

Audit Processing Unit (Temporary)

• Travel and Entertainment expenses

• Ensured that all figures and receipts were accurate and processed each report

• Maintained the help desk for any computer problems for employees travel expense

• Oracle and AS400 systems were used

09/05 – 03/06 Family Dollar Corp.

Administrative Assistant/Bookkeeper

• Audited all travel expense reports

• Information into Oracle

• Printed out all reports and validated before placing batches to be filed

• Made sure store stamps and signatures were in place from store managers

• Entered Sunbelt Trailer Invoices

• Processed travel expenses from A-M

10/01 – 08/05 New Jersey Protection and Advocacy Inc. Accounts Payable/Payroll Clerk

• Collected time sheets

• Sent payroll through ADP

• Transmitted all 403(b) FSA information through the Internet

• Ensured proper payment of all invoices

• Kept an expense log in Excel for all American Express charges and ensured that each month balanced out

06/99 – 09/00 Tier Technologies Inc.

Processing Clerk

• Batching, encoding and posting to correct client accounts

• Ensured that all client information was correct before processing completed

• Processed child support and alimony checks daily 10/98 – 05/99 Penn National Insurance Company

Branch Processing Support

• Input data to update each policy

• Made sure all policies were viewed for correctness before mailing

• Request of all vehicle driving records

COMPUTER SKILLS:

• Microsoft Office (Access, Excel, Outlook, Word, PowerPoint)

• QuickBooks

• ITAS

• ACL

• AS400

• TOLAS

• APIR/NAS

• ORACLE

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