Service Representative Management Analyst

Location:

Frederick, MD

Posted:

January 18, 2023

Contact this candidate

Resume:

Mrs. Vicki Rene Gregory

*****A Wolfsville Road

Smithsburg, MD 21783

Phone: 301-***-****

Cell: 240-***-****

Email: ************@*******.***

Seeking Employment supplement retirement income.

Work Experience:

Defense Health Agency

Portfolio Management Branch

693 Neiman Street

Fort Detrick, MD 21702-9203

11/07/21 – 10/31/22

Salary: $91,730.00 Per Year

Hours Per Week: 40

Series: 0501 Pay Plan: NH Grade: 02

Supervisor: Catherine A. McClean

Supervisor Phone: 301-***-**** Supervisor Email: *********.*.********.***@****.***

Financial Management Analyst

Duties, Accomplishments and Related Skills:

I was the Interagency Support Agreement Manager and back up Budget Analyst. As Support Agreement Manager, I monitored the status of existing interagency agreements and worked to set up new agreements utilizing the FS 7600A form. For expiring agreements, I initiated renewals provided they were still required. In the case of active existing agreements, I executed the required funds via form FS7600B and Military Interdepartmental Purchase Requests (DD448) and monitored them to ensure they were obligated correctly. To aid in this process, set up a spreadsheet tracker for the program.

I monitored the spending phasing plan and the status of funds to ensure proper execution of funds.

I was also primary for the creation of spending documents for various contracts in the General Fund Enterprise Business System (GFEBS).

Naval Medical Logistics Command

Resources Management Directorate

693 Neiman Street

Fort Detrick, MD 21702-9203

04/1987 – 11/06/21 (GS-11 Since 05/2016)

Salary: $87,304.00 Per Year

Hours Per Week: 40

Series: 0501 Pay Plan: GS Grade: 11

Supervisor: Lorraine Weatherman

Supervisor Phone: 301-***-**** Supervisor Email: ********.*.**********.***@****.***

Financial Management Analyst (This is a federal job)

Duties, Accomplishments and Related Skills:

As a Financial Analyst, I interpreted and applied DoD Financial Management Regulations, Navy Budgetary policies, procedures, and regulations issued by Client Executive (CE), Bureau of Medicine and Surgery (BUMED), to assure that budget forecasts, estimates, and submissions conform to requirements, guidelines, goals, and financial objectives.

I Reconciled and analyzed program performance in comparison to CE BUMED issued Budget Controls. I reviewed the use of funds by program to ensure compliance with Budget Controls and to ensure that mission requirements were met. I helped develop phasing plans and execution data as well as tracked funds receipt and usage as it compared to the Cash and Obligation Phasing Plans in an online automated database.

As requested in Standard Operating Procedures (SOP), I reviewed civilian payroll on a bi-weekly, monthly, quarterly, and annual basis using spreadsheets and multiple reports downloaded from the accounting system and Defense Civilian Payroll System (DCPS). In accordance with the SOP, monthly estimates were entered into the accounting system (STARS/FL) as GSA Miscellaneous Documents. I performed bi-weekly civilian payroll reconciliations between STARS/FL and Defense Civilian Payroll System (DCPS). I also submitted a bi-weekly reconciliation between the Work Year Personnel Costs (WYPC) program and the STARS CA View Fringe and Employee Labor Listing reports.

I prepared daily Status of Funds reports for all lines of accounting to be reviewed by the Comptroller and Deputy Comptroller. The Status of Funds Report includes data on Authorizations, Commitments, Obligations, and Expenditures. Data was collected from daily USSSGL accounting reports downloaded from STARS/FL and was consolidated in an Excel Spreadsheet Workbook. The daily Status of Funds reports included multiple single year and multi-year funds.

I created/coordinated various monthly, quarterly, annual, and ad hoc reports for submission to BUMED CE through the Comptroller and Deputy Comptroller. These reports showed funds execution, civilian personnel levels, and program status. For the ad hoc reports, I interpreted BUMED CE policy and instructions to ensure data was being properly presented.

I performed the duties of Security Administrator for Standard Labor Data Collection And Distribution Application (SLDCADA) timekeeping program. As such, I set up new employees to electronically enter their time and attendance in SLDCADA and I set up Supervisors to certify their Time and Attendance. I also monitored and updated accounting data as necessary in the SLDCADA tables to ensure proper distribution of time and attendance in DCPS and STARS/FL. I downloaded and saved bi-weekly reports to ensure employees were Electronically Verifying Timecards (EVT) and that the Supervisors were Electronically Certifying the timecards. SLDCADA data was compared to DCPS reports ensuring all time and attendance was accounted for and did not drop out during processing as this would have caused problems with employees’ paychecks. I also performed a monthly audit to check for individual compliance with timekeeping procedures.

I was the Command’s Customer Service Representative (CSR) for the Defense Civilian Payroll System (DCPS). As such I worked closely with our Administrative Directorate to ensure new employees were entered into DCPS and were paid correctly. I also deactivated departed employees so they were not overpaid. I worked with both our Payroll Office and Administrative Directorate to resolve any pay discrepancies that occurred. I created a database to assist myself with tracking current and departed employees. The database included data such as names, series, dates of hiring, dates of departing, and dates of promotions and step increases.

Accomplishments include:

Acted as Deputy Director from August 2008 to May 2010

Deployed SLDCADA from Centralized to Decentralized Timecard Entry set up

Reworked Job Order Number (JON) structure in 2001 and 2009 to conform to CE/BUMED standardization guidance.

Continue to rework JON structure as necessary as CE/BUMED guidance changes.

Designed original JON structure for NMLC prior to BUMED standardization

Was a member of the group that brought DTS to the BUMED BSO

Was a financial consultant on the initial WAWF set up/design

I have a current CDFM certification

I am current on a Level II Financial Management Certification

Volunteer Experience:

I served as currently Council President for St Mark’s Lutheran Church, Smithsburg, MD for 2 years.

I have taught Children’s Vacation Bible School since 2001

I have taught Middle School Sunday School

I act as Church Public Affairs Officer and manager of the Church’s Facebook Page

Education:

Frederick Community College Frederick, MD United States

Associate’s Degree/1985

Credits Earned: 81 Semester Hours

Major: Secretarial Science

Job Related Training:

Intro to Funds Administration and Standardized Document Automation 2000 – 32 Hours, Intro to US Standard General Ledger 16 Hours, Intro to Navy Manpower Management/TFMMS Micro Manpower Change Application – 52 Hours, Budget Execution – 40 hours, Budget Formulation – 40 Hours, Intro to Navy Financial Management and Accounting – 40 Hours, Principles of Navy Budgeting – 40 Hours, Fundamentals of Systems Acquisition Management – 40 Hours; Fundamentals of Earned Value Management - 20 hours; Fundamentals of Business Financial Management - 20 Hours - Fundamentals of Systems Acquisition Management - 40 Hours

Enhanced Defense Financial Management Training Course - All classes necessary to earn and maintain Level 1 and 2 Financial Management Certification – 64 Hours of GFEBs training

Affiliations:

American Society of Military Comptrollers

References:

Name

Employer

Title

Phone

Lorraine Weatherman

Naval Medical Readiness Logistics Command

Deputy Comptroller

304-***-****

********.*.**********.***@****.***