Sales Associate Administrative Coordinator

JILLIAN DAVIS

Address Ocean Springs, MS, *****

Phone 228-***-****

E-mail *******************@*****.***

Administrative leader offering experience prioritizing and delegating administrative tasks to drive goal achievement. Proficient in schedule coordination, resource allocation and office supply inventory management. Dedicated to training and mentoring top talent while cultivating a productive work culture. Highly motivated, well-organized, and detail-oriented. Exhibits a high degree of work ethic, critical thinking skills, and dedication. Accustomed to performing multiple tasks and takes initiative to create solutions to problems. Able to quickly learn new processes. Assertive and exhibits strong leadership skills that aide in cross departmental work. Performs broad range of complex administrative functions, including select HR functions and payroll processing, office management, procurement functions, travel arrangements, and other office and administrative activities. Serves as primary point-of-contact and liaison with other departments and external agencies. Organizes and facilitates meetings, conferences, and special events as necessary.

Skills

Office Operations Support

Microsoft Office Suite, Microsoft Access, QuickBooks, WorkDocs

Travel arrangements coordination

Document Management

Schedule Management

File/Record Management

Business Administration Functions

Payroll Processing

Human Resource Support

Work History

2020 - Current

Real Estate Agent

Coldwell Banker Alfonso Realty, Ocean Springs, MS

Communicate with sellers, buyers, and renters to understand property needs, timeline, and budget

Compile properties with details regarding location, square footage, features, and more

Developed positive relationships with lenders, appraisers, home inspectors, and escrow companies

Facilitated paperwork such as closing statements, deeds, contracts, purchase agreements, and leases

Guided sellers and buyers in marketing and purchasing property

Collaborated with sellers, coaching them through the process and coordinating of open houses

Initiated negotiation processes, consulted with clients concerning market conditions, prices, mortgages, and legal requirements, to ensure fair and honest dealings

Developed a network of mortgage lenders, contractors, and attorneys for referring clients

Managed contracts, negotiations and all aspects of sales to finalize purchases and exceed customer expectations.

Developed and maintained relationships with clients through networking, postcards and cold calling.

2019-01 - 2020-01

Assistant Manager HSSEQ, Administrative Coordinator, Accounts

Signet Maritime Corporation, Pascagoula, MS

Perform payroll processing for 120 employees, documented timesheet information, logged into database and spreadsheets for payroll accounting

Reconciled employee vacation, holidays, bereavement leave, medical leave for payroll and accounting

Screened potential job candidates, provided onboarding paperwork, coordinated new hire drug testing and quarterly drug testing

Managed employee travel arrangements and itineraries in multiple state locations

Successfully completed Compensation training and ISO 9001:2015 certification course

Verified and audited documents for company-wide audit

Renewed Vessel documentation for tugboat fleet

Ensured company-wide HSSEQ (Health Safety Security Environmental Quality) compliance with standard quality management and safety management system standards; and compliance with ABS Standards

Processed incident and non-conformance reports on vessels

Demonstrated technical proficiency with MS Office Suite, QuickBooks, WorkDocs, and MS Access.

Coordinated flights, ground transportation and hotel accommodations.

Monitored and directed incoming mail and prepared outgoing mail.

Collaborated in timely processing of billing and accounts receivables.

Transcribed meeting minutes for management's records.

2016-01 - 2018-01

Second Grade Teacher

Oak Park Elementary School, Ocean Springs, MS

Provided 2nd grade instruction and performance assessments based on iReady and Ready Common Core state standards to develop student questioning and reasoning

Met with parents, guardians, administrators, and counselors to address and resolve students' behavioral and academic issues

Produced grade-level weekly homework, in-class worksheets, and tests

Designed and implemented daily lesson plans for classroom of 25+ students

Collaborated with administrators on classroom policies, management strategies and discipline.

Planned lessons according to district standards to cover requirements and prepare for standardized tests.

Drove student learning by establishing clear classroom plans and group objectives, as well as actionable strategies to achieve each goal.

Assessed student progress by administering tests and evaluating results.

2014 - 2016

Kindergarten Teacher

Pass Road Elementary School, Gulfport, MS

Provide Kindergarten-level instruction and performance assessments based on Common Core state standards to develop student questioning and reasoning

Perform various day-to-day duties that included student attendance, planning and producing lessons and creating interactive material

Participate in IEP and Parent-Teacher meetings to target students' needs and customize learning goals

Manage class behavior by researching, testing, and implementing various learning styles/techniques for each student.

Played games with students to increase understanding of subjects.

Delivered lesson plans, implemented school curriculum and used data to create, monitor and establish personalized learning plan for each student.

Reported to parents and administration about student progress.

Provided guidance on policies and initiatives for kindergarten teaching team.

Collaborated with colleagues to create and use enhanced technology and smart boards.

2007 - 2009

Third Grade Inclusion Teacher

Riverview Elementary School, Titusville, FL

Performed duties and responsibilities of Grade Level Writing Coordinator

Developed curriculum for grade level state testing study materials

Served as Grade Level Coordinator

Modified general education curriculum for special-needs students using various instructional techniques and technologies.

Delivered effective and differentiated classroom instruction to range of neurodiverse students.

Assisted struggling students to maintain progress levels by designing individualized lesson plans focused on areas for improvement.

Led activities that developed students' physical, emotional and social growth.

2006-01 - 2007-01

Tour Desk Lead Associate

Ron Jon Cape Caribe Resort, Cape Canaveral, FL

Assigned and issued gifts and manage accounting inventory

Input/documented demographic information into computer

Screened tour guest qualifications for timeshare presentations and giveaways

Built strong relationships with customers through positive attitude and attentive response.

Mentored and guided employees to foster proper completion of assigned duties.

Supported office business development and customer service.

2005-01 - 2006-01

Sales Associate

AXSA Document Solutions, Tampa, FL

Performed inside and outside sales of Digital Imaging software solutions and equipment

Leveraged extensive telemarketing and sales training

Contact regular and prospective customers to demonstrate products, explain product features, and solicit orders

Consult with clients after sales or contract signing to resolve problems and to provide ongoing support

Engaged with customers to build rapport and loyalty.

Maintained records related to sales, returns and inventory availability.

Answered customer questions about sizing, accessories and merchandise care.

Provided positive first impressions to welcome existing, new and potential customers.

Administrative Coordinator/Marketing

US Pro Wakeboard & Waterski Tour, Orlando, FL

Monitored and directed incoming mail and prepared outgoing mail.

Addressed questions and managed communications with athlete and sponsors for events

Maximized advertising efforts by developing content for media relations, corporate communications and social media posts.

Created customized marketing materials to increase product awareness.

Collaborated with product development team to effectively modernize and update promotions.

Fulfilled contractual obligations for rehearsal and day of event coordination.

Supervised onsite team of food and beverage for VIP and athlete areas

Evaluated existing plans, processes and events planning services to identify opportunities for improvement.

Learned new skills and applied to daily tasks to improve efficiency and productivity.

Researched assigned events and identified possible partnerships aligned with event concepts.

Promotions Coordinator

Clear Channel Communications, Pensacola, FL

Developed technical and non-technical marketing presentations

Worked closely with product development teams to create and maintain marketing materials for sales presentations and client meetings.

Developed contests and managed items for givaways

Input and tracked data for current and previous on air and onsite winners

Managed day-to-day functions of promotion departments

Wrote engaging and creative press releases for each promotion.

gathered information regarding local events, general PSAs and station giveaways

Kept project creative materials and important paperwork well-organized to avoid delays or errors.

Handled on-site promotions at conferences, stores and other locations to get products directly in hands of consumers.

Worked independently to troubleshoot and resolve day-of issues to keep promotions moving smoothly.

Coordinated and attended meetings between sellers and sales managers to arrange event plans.

Ordered and maintained inventory of prizes for future promotions and giveaways

Represented clients at events with upbeat, outgoing and friendly persona.

Set up and broke down promotional booths and tents and talked to potential customers for successful promotional events.

Organized and stocked merchandise to keep necessary levels for sales demand.

Education

2005

Bachelor's Degree: Criminal Justice

University of South Florida - Tampa, FL

1998

Associates Degree: Biology

Pensacola State College - Pensacola

Certifications

ISO 9001:2015 Internal Auditor Certification (2020)

Mississippi Real Estate License (2020)

Mississippi Educator Certificate

Professional Certificate Elementary PreK-6 (2014)

Job-Related Certifications/Licenses

· ISO 9001:2015 Internal Auditor Certification (20152020)

· Mississippi Real Estate License (2020)

· Mississippi Educator Certificate • Professional Certificate Elementary PreK-6 (2014)

Contact this candidate