Afshan Aniel

Email: adupx7@r.postjobfree.com

CAREER OBJECTIVE

Seeking a challenging career to contribute positively towards the growth of a dynamic organization through value addition and result oriented performance utilizing the skills acquired in the process of development of my professional character.

ACADEMIC QUALIFICATIONS

Year Qualification Major Subjects Score

2008 M.Sc Mass Communications

2002 B.Sc Botany, Zoology & Geology

2000 Intermediate Pre Medical

1998 Matriculation Mathematics, Physics, Chemistry, Biology

PROFESSIONAL EXPERIENCE

July 2011 – July 2014

Finance Officer - Associated with German Red Cross

1)General Tasks and Responsibilities:

To ensure that GRC, Administrative and Financial Procedures are put into operation efficiently.

To report to the Country Administrator the monthly Financial Reports/Financial closures for all projects in the office, ensuring the completion of the monthly financial/administrative reports for each cost centre.

To inform the Country Administrator about the general situation and report all arising problems.

2. Specific Tasks and Responsibilities:

A.Cash/Bank management :

1.To manage, on a daily basis, the cash boxes of the office, following up and keeping the books (for each currency) of the given advances, respecting at any time the following rule: Balance of the book = cash counting + unsettled advances+ Un-entered vouchers

2.To follow and implement the GRC procurement procedures. To release a cash advance for a specific approved purchase, on presentation of the appropriate documents according to GRC procurement procedure, mentioning the budget line and validated by the Project Manager/Programme Coordinator/HoO and the Logistics department

3.To ensure and implement the GRC authorization expenses procedure, requiring the authorization from Project Manager/Programme Coordinator/HoO in all payment transactions.

4.To ensure prompt and appropriate settlement of Cash Advances issued to office personnel, counterparts, partners and other related parties who received an advance for the purchase of goods or services.

5.To make the necessary exchange and other bank operations.

6.To coordinate with the Project Managers/delegates for the preparation of funds requests and ensure the timely submission of the funds request for each project to the Country Administrator, in order to ensure that funds are available in the office to accommodate project needs and settle obligations.

7.To monitor periodic validation of market price of regular petty needs in coordination with the logistic department.

PROFESSIONAL EXPERIENCE (CONTINUED)

8.To carry out fortnightly cash counts with the Country Administrator

9.To carry out monthly cash count with the Country Administrator, after each monthly closure / monthly accountancy in respect of each cost centre.

B.Accountancy and budget management:

1.To control the monthly accountancy of the whole projects in the office, ensuring the proper booking in GRC accounting software, giving the appropriate codification on all the invoices (cost centres, budget lines, description of transactions, etc.)

2.To check the proper quality of invoices/receipts, including the complete data in the voucher stamp and ensuring the signature on the vouchers of the responsible people: finance officer, project manager and programme coordinator/HoO.

3.To submit to the Country Administrator the monthly accountancy report, including: confirmation of balances in Cash Boxes/Bank Accounts, journals of Cash Boxes/Bank Accounts, original vouchers signed by all concerned, original cash counts and original bank statements etc.

4.To supervise and monitor financially the projects, including control of eligibility of expenditures under donor requirements.

5.To prepare all necessary documents for audits as required, and collaborate with external and internal auditors if so required.

6.To support in financial matters the respective sister societies if deemed necessary by the management.

7.To ensure the Tax déduction and deposit (On Supplies, Services, salaries and others)

8.To support the Senior Admin/Finance Officer in preparation of Monthly and Annual tax reports.

9.To obtain updated information regarding tax rules and reporting

C.Administrative matters:

1.To ensure that inventory lists in all the projects is updated in fundspro, in collaboration with Senior Admin/ Finance Officer, logistics department and Project Managers.

2.To manage all the travel authorisations and payments for the staff and for international experts.

3.To ensure maintenance of accurate filing systems related to accounts and finances.

4.To establish and ensure effective working relationships with other personnel, including all other RC/RC Movement staff as necessary.

5.To travel to the field or other locations if so requested or required.

6.To perform other finance related tasks as may be assigned by the superior in charge.

7.To support the Country Administrator in, financial, human resources and logistics tasks if it is necessary.

8.The Finance Officer on behalf of the Country Admin will be responsible for correspondence with the field offices for any settlement of deficiencies.

September 2010– June 2011 Office Assistant - Associated with German Red Cross

1.To collect information of GRC ongoing projects/activities from GRC/PRCS sub/field offices

2.To prepare updates/progress reports (qualitative/quantitative) of all GRC/PRCS projects and disseminate/share with other stake holders if so desired by the HOD.

3.To facilitate and maintain employees Health insurance record

4.To coordinate and update leave requests and entitlements

5.To establish/update HR Data base

PROFESSIONAL EXPERIENCE (CONTINUED)

6.To translate documentation (Urdu into English/English into Urdu) if so required

7.To assist in procurement of office supplies and other goods for the projects

8.To keep proper record and locate the GRC projects assets and inventories

9.To assist online transfers and tax submission

10.To ensure boarding/lodging and travel of GRC/PRCS staff as when required

11.To facilitate visa processes and affairs

September 2007 – May 2008

Journalist - Associated with Japanese Newspaper “Asahi Shimbun”

1.Translating News for Bureau Chief in English on daily basis

2.Updating Memo from NEWS Papers on daily basis

3.Attending Press Conferences

4.Taking Telephonic interviews of Politicians

5.Made an assignment on Earthquake affected areas & the aftermath of schools development

August 2005 – August 2007

Office Assistant/Receptionist - Associated with Great Bear Calling Services (Diallog)

1.Directly reporting to G.M on daily assignments

2.Working with HR in updating employees personal files

3.Prepare and place all internal and external advertisements for recruitment.

4.Receive applications, record HR data and send acknowledgement letters/call to candidates who have applied for positions.

5.Arrange interviews in accordance with panel member’s availability.

6.Where HR is participating in interviews, organize interview space and set up the room for interviews.

7.Maintaining and distributing current staff contact lists.

8.Maintaining employee attendance software on monthly basis

9.Receiving all incoming mail & transfer to relevant staff & departments

10.Maintaining postal mail dispatch register

11.Monitoring telephone calls & fax for G.M

12.Receiving all calls & messages & transfer to the relevant department

13.Connect all calls asked by the department staff

14.Assisting with typing & photocopy requests

15.Maintaining a book log for all personal & official calls

16.Receiving guests at reception area

August 2004 –July 2005

Teacher - Associated with Grammar Foundation School, Rawalpindi.

1.English & Science teacher for 4th Grade students

2.Making weekly study plans for students

TRAINING AND CONFERENCES

-Attended Training for Funds Pro.

-Attended Training for Logistics.

-Attended Training for

TECHNICAL SKILLS

-Advanced level user of Microsoft Office package, Microsoft Project, Microsoft FrontPage, Microsoft Windows and IBM Lotus Notes

-Funds Pro Finance Software

oAP Module, AR Module, Payroll Module, Purchasing Module, FAR Module, Bank Reconciliation Module, Journal Vouchers, Budgeting.

-Operating experience of various accounting software packages including ERP systems like SAP and Oracle.

BRIEF BIO-DATA

Date of birth: June 9, 1982 Nationality: Pakistani

Marital Status: Married Languages: English, Urdu and Punjabi

Interests: Games; Reading; Movies.

REFERENCE

Reference will be furnished on demand.

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