Accounting Technician Document Control

Bert Douglas Sugden

**** *. ******** ***

San Tan Valley, AZ

Mobile Phone 317-***-****

Email: aduohu@r.postjobfree.com

**/**** ** *******

Accountant

Salary: 92,950.00 USD per Year

Series: 0510 Pay Plan: GS Grade: 12

Worked as an Accountant in Departmental Reporting, in Budgetary and Execution. Prepared, Analyzed, Researched, Implemented and Executed Journal Voucher’s (JV) for Departmental 97 and 21. During Preparation for the JV’s I needed to know the Differences between Invalid GLAC, Funding Issues, and Reclassifying. Adjusted Drafts which were reconciliation’s that needed to be fixed. Making Corrections for AR (M) 1002 with correct appropriation status by FY program and sub accounts. Researched in Regulations for the correct FY program and sub accounts to load into DDRS-B program, made sure the SF 133 account balances are not abnormal. Understand how to read the AR (M) 1002 and how to create Lines of Accounting (LOA) from the 1002. Sent TMR request to build an accounting line that needs to be added to DDRS-B.

Tic and tied my documents to show where the funds were and where they were being moved too. I have a description in detail of what I am doing, which is on the White Paper. The White Paper shows Description of what is being done on the JV.

GTAS shows edit error and helps to pinpoint if there are other JV’s I may have missed and need to clear that by doing another JV to clear that edit error.

Internal Programing Funds (PBAS) are other JV’s that are created.

Analysis JV’s root cause and sent them when completed with the Journal Vouchers

Creating Monthly Checklist, adding footnotes to all the Recons that were not done that month but will be done during the quarter for March, June, Sept and December.

Systems used were Electra for correcting Errors, DDRS-B from creating JV’s to Posting JV’s and CEDMS where we load our JV’s to be stored.

As an Accountant I corrected the errors that were input from the field. Once all the errors were all corrected then I would create JV numbers for my upcoming workload. I started with the Fatal Errors first which could affect other Drafts from my SGL to SGL, RPT to RPT and OMB MAX Recons.

Performed duties in accordance with the following Regulations: DFAS-IN AR 37-1, DFAS-IN AR 37-100, DFAS Manual 7097.01 and SOP 1066 Budget and Execution for the Journal Vouchers.

Programs used:

Departmental Reporting System DDRS-Budgetary, Audited Financial Statements (AFS), Government wide Treasury Account Symbol Adjusted Trial Balance System (GTAS), CEDMS used to load JV’s to be stored

07/2017 to 05/2019

Accountant

Salary: 61,674.00 USD per Year

Series: 0510 Pay Plan: GS Grade: 11

Worked as an Accountant within Accounts Receivable as a GFEBS Manager.

AS a GFEBS Manager, worked with Vendor Pay documents received by technicians verifying the correct line of accounting is being accurately input back into GEFEB on the correct Contract.

Worked with the program Tracer doing (UMC’s) Unmatched Collections. I collaborate with the Technicians when I find that there are overpayments for the technician to do credit memos. Making sure that the Debts are posted to the account to be offset by the payments.

Write off accounts that have not been making payments in the last 2 years or accounts that the funds are getting ready to expire. Correcting accounts for which payments which have not been posted correctly.

Doing the Monthly Reportable Data (MRD) Reports

Programs Used:

GFEBS, Tracer, ODS, DTS and DCDS

Graduated from the Leaders in Motion Program (LIM Program) 12/24/2017

01/2017 to 07/2017

Accountant

Salary: 50,106.00 USD per Year

Series: 0510 Pay Plan: GS Grade: 09

Worked as an Accountant in Departmental Reporting, in Budgetary and Execution. I Prepared, Analyzed, Researched, Implemented and Executed Journal Voucher’s (JV) for Departmental 97. During Preparation for the JV’s I needed to know the Differences between Invalid GLAC, Funding Issues, and Reclassifying. Adjusted Draft 01, 02, 08, 11, 14A, 14B, and 14C, which were for Standard General Ledger (SGL), these were reconciliation’s that needed to be fixed. Making Corrections for AR (M) 1002 with correct appropriation status by FY program and sub accounts. Researched in Regulations for the correct FY program and sub accounts to load into DDRS-B program, made sure the SF 133 account balances are not abnormal. Understand how to read the AR (M) 1002 and how to create Lines of Accounting (LOA) from the 1002. Sent TMR request to build an accounting line that needs to be added to DDRS-B. Used Excel Calculation Sheet spreadsheet in showing the accounts are in balance and the accounts are showing which account was debited or credited.

Tic and tied my documents to show where the funds were and where they moved them and I have a description in detail of what I am doing, which is on the White Paper. The White Paper shows Description of what be done on the JV.

Worked with a team to create a White Paper for Internal Reprogramming Reclassifications with Updates and Guidance.

GTAS shows edit error and helps to pinpoint if there are other JV’s I may have missed and need to clear that by doing another JV to clear that edit error.

Internal Programing Funds (PBAS) are other JV’s that are created.

Analysis JV’s root cause and sent them when completed with the Journal Vouchers

Creating Monthly Checklist, adding footnotes to all the Recons that were not done that month but will be done during the quarter for March, June, Sept and December.

Systems used were Electra for correcting Errors, DDRS-B from creating JV’s to Posting JV’s and CEDMS where we load our JV’s to be stored.

As an Accountant I corrected the errors that were input from the field. Once all the errors were all corrected then I would create JV numbers for my upcoming workload. I started with the Fatal Errors first which could affect other Drafts from my SGL to SGL, RPT to RPT and OMB MAX Recons.

Performed duties in accordance with the following Regulations: DFAS-IN AR 37-1, DFAS-IN AR 37-100, DFAS Manual 7097.01 and SOP 1066 Budget and Execution for the Journal Vouchers.

Programs used:

Departmental Reporting System DDRS-Budgetary,

Government wide Treasury Account Symbol Adjusted Trial Balance System (GTAS), CEDMS used to load JV’s to be stored

12/2015 to 01/2017

Accountant

Salary: 45,597.00 USD per Year

Series: 0510 Pay Plan: GS Grade: 07

Worked as an Accountant within Accounts Receivable as a GFEBS Manager.

AS a GFEBS Manager, worked with Vendor Pay documents received by technicians verifying the correct line of accounting is being accurately input back into GEFEB on the correct Contract.

Worked with the program Tracer doing (UMC’s) Unmatched Collections. I collaborate with the Technicians when I find that there are overpayments for the technician to do credit memos. Making sure that the obligations are out there to be offset by the payments.

Write off accounts that have not been making payments in the last 2 years or accounts that the funds are getting ready to expire. Correcting accounts for which payments which have not been posted correctly.

Programs Used:

GFEBS, Tracer, ODS, DTS and DCDS

12/2013 to 12/2015

Military Pay Technician Expeditionary Support Organization

Salary: 41,734.00 USD per Year

Series: 0545 Pay Plan: GS Grade: 06

Prepare comprehensive audit of active and reserve component military pay accounts of Wounded Warriors (WW). Identify inconsistencies to reconcile accounts involving entitlements to military pay and allowances paid by Defense Military Pay Office (DMPO) and the Wounded Warrior Pay Office (WWPO).

Perform audits in accordance with the following: WW Pay Office Standard Operating Procedure (SOP); DOD Financial Management Regulation (FMR); AR 37-104-4 Military Pay and Allowances Policy. Proficient in researching and understand financial management policies.

Analyze audit results and identify errors regarding military pay entitlements using Defense Joint Military Pay System (DJMS) AC/RC.

Code and Input cycles into Defense Military Office (DMO) correcting the deficiencies found in the military pay accounts of the Wounded Warriors (WW).

Identify debts that meet the requirements of AR600-4 Remission and Cancellation criteria for remission and prepare remission packets for service members using MS Outlook. Excel applications that are sent to Human Resources Command (HRC) for approval decision. Input AC/RC pay and allowances transactions including special and incentive pays and more complex transactions such as overlays and unique transactions into the Defense Military Pay Office (DMO).

Assist other Military Pay Technicians within the Wounded Warrior Pay Management Pay Office (WWPMPO) and always being sought out by my peers to assist them with difficult problems. Regional Managers always seek me to help assist them because they can always depend on my work.

Ability to communicate effectively orally and in writing, provide responses to email, telephone, and written inquiries, as appropriate. Promote positive and professional customer service in accordance with DFAS and local policies.

Received Employee of the Quarter April – June 2015 for being the top producer of Military Pay transactions and maintained the highest accuracy rate during the quarter.

For June 2015 received 100% accuracy rate.

HIPAA Certified

Special Project (Jan 2014 to Jul 2014) Quarterly Audit Readiness for ESO’s IControl and statement of Assurance-Selected as tester for IControl testing for 9 key Controls to determine the efficiency and effectiveness of operations: Reviewed SOP’s, Process Maps and Narratives; Identified discrepancies with process flow; worked with Division Chiefs/Deputy Directors and key subject matter experts(SME) to create corrective action plan per my recommendations; Briefed the Director on Test Plan results, discrepancies with corrected action plan for implementation and retesting time frame and new results.

Special Project (Jul 2014 to Dec 2014) Debt and Claim Management office to help perform audit on a wide variety of records to validate debts to the U.S. for the Air Force, Navy, Army active duty and Reserve/Guard members and members separated from services. I have audited 604 AU and 3225 DV cases with an accuracy rate of 99%. This process entail comprehensive reviews of all documentations, recalculating debts and resolves problem cases that may require complex computations of taxes for Service Members who have separated from the military with debts.

01/2012 to 12/2013

Lead Accounting Technician

Salary: 39,740 USD per Year

Series: 0525 Pay Plan: GS Grade: 06

I Served as Team Lead for contracts and Certifying team. I have led 4 other technicians on the team. Certified payment by Examining invoices to ensure that the information is correct and complete IWA DOD 7000.14R. Ability to distribute and balance workload throughout the team within time allowed accomplishing those assigned workloads ahead of schedule. Reprocess corrections on daily pre-validation work load, that same day. I have the ability to read various types of accounting line classifications.

Receives customer calls. Handles complex situational problems; actively fostering quality work throughout the team. Help others through training and assistance. Contribute to the overall operation of the supported activities through personal performance and cooperation. Accepts and demonstrates a willingness to assume other responsibilities as needed. I promote teamwork and act professional with supervisors, team leaders, and co-workers. Supports team efforts and always willing to help get the mission accomplished. Accepts and demonstrates a willingness to assume other responsibilities as needed.

Willingness to give suggestions for improvement for the work processes. Identify and develop improvements to the methods and means to control issues within the control of vendor pay.

Demonstrates a working knowledge of vendor pay regulations, such as the applicable chapters in the DODFMR, FAR, and DFARS and DFAS internal operating procedures. Ability to independently research and determine the proper procedures and policies to be used in day to day operations

Maintains working knowledge of CAPS-W, CAPS-EDI, EDM, SRD-1, ODS and knowledge of Microsoft applications to include Excel and Word

01/2011 to 01/2012

Accounting Technician (Auditor)

Salary: 38,571.00 USD per Year

Series: 0525 Pay Plan: GS Grade: 06

Prepared a Comprehensive audit on Contracts by, determining the validity and accuracy of their invoices. Check for duplicate payments overpayment and underpayments. By using related regulatory and statutory requirements to identify financial management problems such as inadequate maintenance of fund control, inaccurate records and reports, lack of documentary evidence to support the performance of regulatory reconciliations, and improper methods used for document control/flow.

Analyze and makes recommendations for corrective or enhancement actions to ensure the adequacy of the internal control operations.

Research current and historical account data, source documents to develop and explain detailed information. Respond to complex questions from customers and co-workers relative to accounting data, discrepancies and procedures.

Review vendor transactions, which include determinations such as, debt collections, Conducts audits and resolves cases involving several periods; verifies the accuracy of the authorizing documents,

Reconstructs payment history for the period involved, determines the amount and extent of underpayment or overpayment and prepares memoranda or letters responding to inquiries.

I am responsible for examining documents to determine the accuracy of the payments or the need for collection action to ensure proper payment to the customer. Always look for detection of fraud, waste and abuse.

Examine, analyze, and interpret accounting data, records, and reports advising and, or assist management on accounting and financial management matters, by maintaining Internal Control Program.

Special Project (May 2011 to Jan 2012) Performed audits for Columbus-DFAS. Given list that showed possible duplication over the past 5 years. Researched, using many of the accesses that I had available. As a team we were able to recoup millions of dollars that were cause by duplicate invoices.

I have access and use the following systems:

EDM (Electronic Document Management)

EDA (Electronic Document Access)

WAWF (Wide Area Work Flow)

CAPS (Computerized Accounts Payable System)

SRD-1 payments and remits

CCR (Central Contract Registration)

BEIS (Business Enterprise Information Services)

DODFMR (DOD Financial Management Regulation 7000.14-R)

STANFINS (Standard Finance System)

BAM (Business Activity Monitoring)

Predator

Took class in Microsoft Word

Took class in Microsoft Excel

Took class in Microsoft Access

Took class in Microsoft PowerPoint

02/2009 - 01/2012

Accounting Technician (Auditor)

Salary: 38,571.00 USD per Year

Series: 0525 Pay Plan: GS Grade: 06

I Analyzed, planned, and evaluated audits to determine validity and accuracy. Applies financial analysis knowledge of automated systems and related regulatory and statutory requirements to identify financial management problems such as inadequate maintenance of fund control, inaccurate records and reports, lack of documentary evidence to support the performance of regulatory reconciliations, and improper methods used for document control/flow.

Reviews and analyzes a variety of reports received from internal and external sources, including reports produced by automated systems. I analysis and makes recommendations for corrective or enhancement actions to ensure the adequacy of the internal control operations.

Researched current and historical account data, source documents to develop and explain detailed information. Responded to complex questions from customers and co-workers relative to accounting data, discrepancies and procedures.

Review vendor transactions, which include determinations such as, debt collections, Conducts audits and resolves cases involving several periods; verifies the accuracy of the authorizing documents, reconstructs payment history for the period involved, determines the amount and extent of underpayment or overpayment and prepares memoranda or letters responding to inquiries.

Responsible for examining of documents to determine the accuracy and propriety of payments or the need for collection action to ensure proper payment to customer. I always look for detection of fraud, waste and abuse. I examine, analyze, and interpret accounting data, records, and reports advising and, or assist management on accounting and financial management matters, by maintaining Internal Control Program.

I have access and use the following systems:

04/2007 to 03/2009

Accounting Technician, DFAS

Annual Salary: $32792 Weekly Hours Worked: 40

Series: 0525 Pay Plan: GS Grade 5

Inputs accounting transactions into a pay system to produce an entitlement payment or an accounting report for our customers within the DFAS service department.

Examines Government Purchase Cards (GPC).

Ensure the Documentation is correct and complete IAW DOD 7000.14.R. Ensure Improper documentation is returned within 7 days. I have been

The top producer with the least amount of errors out of 8 technicians on reoccurring basis.

Deliver high quality service for internal and external customers. Committed to meet and exceed expectation to provide a great product and great service.

Maintain working knowledge of CAPS-W, CAPS-EDI, EDM, SRD-1 and Microsoft applications to include Excel, Word, and Impromptu. In addition, is familiar with various DOD accounting classifications.

Resolve many problems, from correcting invalid documents with bad accounting lines.

Being proactive in fostering quality work relations, helping others through training and assist in contributing to the overall operation of the supported activities through personal performance and cooperation.

Responsible for seeking help or communicating information in any situation where failure to do so would adversely impact the work operation.

Always having suggestions to improve work processes. Identify and develop improvements to the methods and means to control issues within the control of vendor pay.

Demonstrates a working knowledge of vendor pay regulations, such as the applicable chapters in the DODFMR, FAR, and DFARS and DFAS internal operating procedures. Ability to independently research and determine the proper procedures and policies to be used in their day to day operations is measured by the degree of self-reliance observed.

Accepts and demonstrates a willingness to assume other responsibilities as needed. Accepted assignments are generally accomplished within established time frames and achieve specified goals and objectives with assistance from my lead technician and/or supervisor.

Military Service 08/1977 – 10/2004

Retired (SFC)

EDUCATION:

2018 - Indiana Wesleyan University Bachelor’s Degree

Major: Accounting GPA 3.44

1994 - University of Maryland, Associates Degree

Major: Management

1986 - Arizona Career College – Certificate

Major: Accounting – GPA 3.86

2008 - Vincennes University – GPA 3.667

2005 - Ivy Tech Community College – GPA 3.16

References: Adam Kizer - 317-***-****

Jim Crews - 317-***-****

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