Vanessa Wilkinson

**** ***** **** *********, ** *9516 907-***-**** aduoat@r.postjobfree.com

Professional Summary

I am an analytical and detail-oriented professional Project Administrator/Administrative Assistant excelling in planning, organization, research, flexibility, and communication with the ability to work creatively alone and with co-workers and clients. My exceptional attention to detail builds trust with clients and co-workers. Skilled in designing presentations to effectively support internal and external project workflow and ways to support and assist clients, project managers, and consultants. I love a new challenge and learning all new skills and duties. I am a strong team leader who builds strong relationships with everyone I work with.

Skills

Strong communication skills

Experienced in all aspects of personnel management, including health and safety recordkeeping

Proficient in Microsoft Office Suite, Adobe Acrobat, PeopleSoft, Roxio, and SharePoint

PowerPoint presentation design

Excellent planning and organizational skills

Personable and professional

Travel logistics, domestic and international

Resourceful and self-motivated

Experience

DAVIS CONSTRUTORS AND ENGINEERS / MASS X 6591 A STREET SUITE 300 ANCHORAGE AK 99518

ADMINSTRATIVE ASSISTANT to the superintendent for new Solid Waste Station

DAILY REPORTS FOR ALL SUBCONTRACTORS FOR MOA

UPDATE: HARD DRIVES in work trailers

SAFETY MEETING NOTES: weekly with subcontractors

apprentice utilizations: for moa and subcontractors to stay compliant

New Account Set ups

ACCOUNTING: assisting with accounts payables: all w-9’s tax clearances, Certificates of insurance

PAYROLL: Assisted with weekly payroll

MASS X : Fuel logging, key and equipment inventory, scanning

ASRC FEDERAK Human Resources 200 East 100th Ave Anchorage, AK 99515 04/2021/ 08/2021

Flight. hotel, training bookings: for all employees coming from lower 48, Alaska, Hawaii, and wake island.

administrative support: standard HR employee SUPPORT

Covid: managed employee covid requirements to travel

Project Administrator aesolutions opti staffing group Anchorage Alaska 06/2019-01/2020

Project support: Edit documents and proposals for the Anchorage, Houston TX and Greenville NC locations all office administrative duties including ordering supplies,

Office management: Obtain quotes for equipment and supplies; package and ship equipment and supplies via FedEx, all mailing, event planning, receptionist duties as needed.

Personnel management: HR duties that were needed in our Anchorage office communicated through our HR manager in Denver.

Document production: Responsible for timely project deliverables including printed and bound reports, and CDs/DVDs.

Safety Committee: Perform any safety duties needed for the office.

Designer: Designed and coordinated the new office as far as lighting, flooring, cabinets, layout of furniture

administrative assistant jacobs engineering group, inc. Anchorage Alaska 08/2011-04/2019

Supported a wide variety of business operations for environmental compliance and remediation, and for building and infrastructure design and construction.

Regularly worked with operational managers, project managers, technical specialists, and support staff.

Primary responsibilities included:

Project support: Responsible for company logistics by obtaining quotes for equipment and supplies; package and ship equipment and supplies via FedEx, Alaska Air Cargo/Goldstreak, or Northern Air Cargo to locations across Alaska, including remote locations, and internationally; prepare staff expense reports.

Office management: Manage all incoming invoices, event planning, receptionist duties as needed.

Operations management: Responsible for tracking Operational Performance Reports in SharePoint.

Personnel management: Manage all health and safety documentation including training records, certifications, physical exams, and exposure reports, accident reports.

Document production: Compile project deliverables including printed and bound reports, and CDs/DVDs.

hr benefits specialist trailboss enterprises, inc. 01/2009-06/2011

Coordinate the requisition and onboarding of new employees.

Managed benefits including health insurance and 401K plans, and worker’s compensation for employees both local and abroad.

Ensured health and welfare compliance with Collective Bargaining Agreements and Service Contract Act contracts.

Maintained all HR records including onboarding, promotions, transfers, performance reviews, and terminations.

Wrote company newsletter.

administrative assistant brooks range petroleum corporation Anchorage Alaska 06/2008-01/2009

Assisted the Vice President with preparing lease assignments and lease rental payments, and with purchasing.

Performed office management tasks including filing, supply ordering, document preparation, and answering phones. Entered invoices into Wolfpak, the company financial accounting system.

Coordinated travel arrangements and the badging and manifest requests for North Slope staff.

Education

High School Diploma Fairfield High School

Fairfield, CA

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