EXPERIENCE

Nestlé USA

Arlington, Virginia

Executive Administrative Assistant 10/2018 to Current (Hybrid)

Performed high-volume administrative support for 4 Supply Chain Directors, Head of Procurement, 4 Demand & Supply Planning Managers, teams & additional staff for the Arlington & Oakland Campuses. Responsibilities included arranging & expensing travel, lodging, & transportation. Managing multiple calendars while proactively addressing scheduling conflicts and make the necessary adjustments. Identifying & prioritizing meeting requests from key stakeholders. Additional responsibilities included meeting, conference and event planning activities and support, booking conference rooms and telepresence meetings across multiple locations. Meeting logistics that included but not limited to catering orders, technical needs, ordering supplies, etc and traveling for offsite meeting support.

Other administrative tasks included generating and/or maintain reports and presentations including charts, graphs, etc. for assigned Managers and team as needed. On-boarding actions for international transfers & new hires for Supply Chain. Fulfilled general purchasing/accounts payable functions from procurement through payment of invoices and vendor records. Reconciliation of (P-Card) and business travel accounts (BTA Card), expenses, ensuring all purchasing activities are in accordance with current policy. Also served as Department Information Technology Coordinator, duties included assigning workspace, order IT items, SAP roles, phones, and supplies. Maintained directories & email distribution lists, multiple department team rooms and team calendars as required. Maintained documents when needed & collaborate with other Supply Chain and/or campus employees on projects or tasks as required.

Northrop Grumman Technology Services Sector

Advanced Defense Services

CONUS Support Team for Ministry of National Guard

Herndon, Virginia

Liaison Officer/Admin Functional Support, 05/2016 to 10/2018

Monthly domestic travel to U.S. Military Installations for student assistance visits & periodically with Foreign personnel to meet with Foreign Military Students and Officials as part of MSIV’s. Provided administrative, advisement, and logistics support to all Ministry of the Saudi Arabian National Guard (MNG) International Military Students (IMS) & authorized dependents training at U.S. military training centers and schools, to include civilian institutions of higher learning. As required, maintained close liaisons with the Saudi Arabian Cultural Mission, Saudi Arabian Consulate, Saudi Arabian Embassy, & International Military Student Offices (IMSO) in order to better support collaborative efforts to address IMS related issues of concern. Perform a variety of activities in support of functional areas such as finance, purchasing/sub-contracts, preparing documents for International Legal approval in accordance with the FCPA, training of new employees, and other human resources- related tasks. Design processes to enhance workflow. Proficient in Microsoft Office Suite. Created & updated Standard Operating Procedures, (SOPs).

Northrop Grumman Information Systems Sector (Heritage)

McLean, Virginia

Interim Assistant to Director of International Market Development, Kingdom of Saudi Arabia, 08/2015 to 3/2016

Provided must needed support in addition to primary role of Executive Support to Director of International Market Development, for the Kingdom of Saudi Arabia. Preparing & editing correspondence, communications, presentations, and other documents. Processing expense reports, retrieval of documents & reference materials. Conduct research, collect and analyze data to prepare additional travel documents, assisted with KSA visa paperwork & processes, worked with the Global Mobility Office for expat assignment & international relocation, managed and maintain ed ’s schedules, appointments, & travel arrangements, arrange & coordinate meetings and events in US & abroad.. Procured materials for projects, received new hardware & coordinate installation with IT Support, liaise with internal staff at all levels, interact with external clients. Assisted with Muqueem Immigration process.

Administrative Support 3, 10/2010 to 03/2016

Supported C-Suite level executives. Experienced in executive level protocols, Prepared flight requests for FlightOps and itineraries for Sector President using corporate jets. Provided additional administrative support to eight additional executives within the Information Systems Sector. Schedule meetings for internal and external customers. Operate multi-line switchboard. Managed consistent processes. Coordinate event planning & support for meetings & conferences that are held offsite & inside the Executive Suite. Occasionally provides back up for other Executive Assistants & staff, along with heavy calendar management of numerous executive and sector calendars. Processing of foreign ADR’s, invoices, and expense reports

TECHNICAL DEVELOPMENT

Spreadsheets & Accounting Reports

SAP

Concur

Skype, Telepresence

Accounts Payable Processes & Management

Accounts Receivable Processes

Invoices/Expense Reports/Payment Transactions

Corporate Accounting & Bookkeeping

Windows 95, NT, XP, 7, 8, 8.1, 10

MS Office Suite (Access, Excel, Outlook, PowerPoint, Publisher, SharePoint, Teams, Visio)

QuickBooks Premier

Alpha-Numeric Data Entry

Multi-line Switchboard

EDUCATION

Masters of Information Systems In progress (1 class remaining)

University of Phoenix, Phoenix Arizona

Bachelor of Science; Business Administration 2014

University of Phoenix, Phoenix, Arizona

Associates Degree; Accounting & Finance 1994

North Carolina A&T State University

Greensboro, North Carolina

High School Diploma 1991

Page Senior High School

Greensboro, North Carolina

AFFILIATIONS

National Association of Professional Women

INSTITUTIONAL CONTRIBUTIONS

Member, University of Phoenix Diversity Panel

Mentor, University of Phoenix Alumni Career

PROFESSIONAL DEVELOPMENT

Penn State E2E Supply Chain Excellence Cohort 12

Penn State E2E Supply Chain Excellence Cohort 17

REFERENCES

Available Upon Request

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