Administrative Assistant Data Entry
Resume:
Rebecca Lynn Williams **** Coggin Avenue
Chipley, FL, 32428
**********************@*****.***
SUMMARY
Detail oriented and quality - focused professional with proven interpersonal and communication skills. Seeking an Administrative Assistant position where I can apply my extensive experience in administrative functions. Advanced computer software knowledge, daily use of bookkeeping and accounting procedures, implementation of e ective O ce Administration procedures and general o ce management capabilities that encourage a professional environment and allow for learning and growth. EXPERIENCE
Diamond H Services, Dothan, Al. - Administrative Assistant January 2022 to July 2022
● Monitor Bid Master frequently during the day for new jobs. Retrieve necessary information and create a job file, maintain the file until the job is completed, review all labor and material (LMR) sheets submitted for accuracy then start the redline process using KOFAX, complete and submit the Change In Project form and submit to LUMEN if necessary. Upon approval review new units and rates added for CIP and begin the data entry process for billing,
● Maintain database with required billing information for tracking and informative purposes for in-house and corporate use.
● Ensure all new employees receive, review, complete all required documents and obtain information relating to benefits. Obtain all required information for employment and forwarded to HR for entry into the payroll system. Create and maintain a personnel file to be used in-house.
● Provide training relating to the time clock and the payroll process. Ensure that each new hire is able to successfully log into the mobile app prior to their start day. Obtain, review, correct and submit all hours worked for each employee to HR weekly for payroll.
● Obtain current required information for subcontractor’s as outlined by the corporate o ce upon hiring and forward to HR.
● Obtain and review submitted labor and material sheet submitted for accuracy then forward to HR for processing according to their contractual agreement.
● Monthly inventory of the o ce, vehicles, yard and shop. Forward to the corporate o ce.
● Order o ce supplies and material as needed.
● Obtain, review and record credit card transactions weekly for the General and Project Manager’s. Copy information upon completion for in-house reference and forward original to the corporate o ce. American Greetings, West Lake, OH - Merchandiser
December 2020 to March 2022
● Ensure the card department is full and in orderly fashion at all times.
● Sort and put away merchandise received.
● Monitor, inventory and re-order merchandise as needed.
● Set-up, maintain and remove seasonal or special displays.
● Remove damaged or canceled merchandise from the floor.
● Assist customers when needed.
● Maintain a positive relationship with store personnel.
● Complete paperwork daily.
Intuitive Solutions, Bonifay, FL - Medical Record Indexer October 2019 to February 2020
● Use the patient name, medical record number, date of birth, social security number or other predetermined patient identifier to verify the exact patient to ensure patient documents are indexed to the correct EMR.
● Use knowledge of medical terminology and medical charting to identify documents to be indexed ensuring it is placed in the appropriate category of the EMR.
● Ensure HIPPA and other applicable regulations are followed when using the patient demographics, medical and clinical treatment, medical reports, insurance identification and entitlements, health care service providers progress notes and explanation of benefits.
Accountant One Lambert Cable Splicing, Atlanta, GA - Administrative Assistant January 2019 to April 2019
● Receive, review and record units from all Labor and Material Reports (LMR) submitted and scan documents into CORE according to job number, ensure visual quality of document and release for indexing.
● Create and maintain operating files based on job number and ensure all pertinent data available.
● Data entry from daily intake sheet from field sta that provided detailed information of work completed for that day.
● Review completed jobs to ensure all billable man hours and material were recorded and any changes to the pre allocated hours or materials noted on the billing summary with discrepancies noted and supporting documentation attached to the billing supervisor prior to submission to the corporate o ce. GENERAL SKILLS
Proficiency in MS O ce
Proficiency in Quickbooks
Knowledge of O ce Administrative procedures
Inventory control
Supply management
Bookkeeping and Accounting procedures
Database Management
Knowledge of computers and various software
programs
Human Resources
Social media
SOFT SKILLS
Work ethic
Written and verbal communication
Creative problem solving
Emotional intelligence
Adaptability
Multi tasking
Meticulous organization
Prioritization
Attention to detail
Resourcefulness
Interpersonal skills
Time management
Stress management
Conflict resolution
Teamwork
EXPERIENCE
Ciox Health Bay Medical Center, Panama City, FL - Release of Information Specialist (ROI) August 2018 to October 2018
● Receive and process incoming Release of Information request in a timely manner and ensure understanding of requested information.
● Validate authorization signature, date stamp and highlight pertinent information to help facilitate the process.
● Complete by reviewing the patient's medical chart, identify information needed, copy, scan or print appropriate documents then submit all data electronically to the processing operations department for completion and generation of the invoice.
● Perform visual quality check of document (s) for accuracy.
● Accept payment for services and provide patients with receipts.
● Ensure HIPPA guidelines and other privacy policies are followed at all times. Altegra Health, Alpharetta, GA - Medical Records - Field Reviewer July 2017 to December 2017
● Retrieve all assignments via a provided website for Altegra employees and assigned supervisors.
● Access physician’s on site medical records for review.
● Identify, extract and scan relevant components of the medical record to support the review.
● Upload extracted data to an encrypted thumb drive provided to be submitted to a secure database upon completion of assignments.
● Complete visual quality assurance of documents scanned and submitted batches to secure database at the end of the work day.
● Apply knowledge of the medical charting process, medical terminology, testing and inpatient or outpatient services daily.
● Apply knowledge of multiple Electronic Medical Record programs.
● Provide professional working relationships with identified points of contact for each assignment.
● Maintain contact with the supervisor through the day via email or phone, follow through and be proactive to any concerns that may arise.
● Ensure HIPPA guidelines and other privacy policies followed at all times.
● Completion of all required paperwork per assignment daily. EDUCATION
Ultimate Medical Academy, Clearwater, FL - Medical Coding and Billing Specialist Certificate - 2015
Professional Career Development Institute, Norcorss, GA - General Bookkeeping and Accounting Certificate - 1996
Chipley High School, Chipley, FL - High School -General Studies Diploma - 1992
References can be provided upon request.
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