Data Entry Administrative Assistant

Ellen M. Carter

* **** *****

Bow, NH *****

603-***-****

EXPERIENCE:

**/**** – Current Administrative Assistant

PROCON LLC – Hooksett, NH

Processing of incoming and outgoing mail

Prepare all subcontracts, to include necessary attachments, which consists of:

oTyping multi-million dollar contracts for subcontractors

oOrganize all necessary legal attachments for each contract

oLogging them into multiple databases for tracking purposes, to include:

omyCOI (an insurance database)

oExcel

oSeveral company drives

oScanning contracts and sending them to the appropriate subcontractor using:

oDocuSign

oor mailing hard copies

Handle subcontracts when they come in to the office, which consists of:

oEditing / proofreading each contract and attachment for any revisions or inconsistencies

oLogging them into multiple databases for tracking purposes

oForwarding them to management and/or legal department

oExecuting said contract package

oMail and/or DocuSign a copy for the Subcontracts records

Prepare Owner contracts and exhibits for the Legal department, which consists of:

oTyping multi-million dollar contracts for Owners using AIA Document Software

oPreparing all exhibits, and organizing them for a complete package to send to an Owner

Typing all Owner Change Orders in AIA Document Software

Edit expenses for the Payroll Department

Print and voucher invoices for the Accounts Payable Department

Print all invoices for the Accounts Payable Department

Data entry of subcontractor information in the Procore database.

Back up assistant for timecards process, using a software called HH2

Process all Pre-qualification packages from subcontractors, which consists of:

oSending out a financial package questionnaire

oMake sure all pertinent financial information has been supplied for CFO review

oEnter information into multiple databases once returned from CFO

Type letters for Corporate Staff, and any other necessary documents.

Customer service for all walk-ins and deliveries

Answering incoming phone calls

Set up for client breakfast/lunches

EDUCATION:

1985 – 1987 Associates Degree

Franklin Pierce College

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