Administrative Assistant Executive

Dana N. Jennings

Washington, DC *****

adumgn@r.postjobfree.com 202-***-****

U.S. Citizen No Veterans Preference

Summary: Executive Assistant to the Director of Acquisition and Material Management Division, with 15+ years experience in the Procurement, Budget, Accounting and HR Fields. Providing vast levels of support to C-Suite Executives. Exceptional budgeting, scheduling, organizational, payroll, and database management skills. Over 13+ years of requisition knowledge. Strong abilities and experience in event planning, career development/training. Extensive background in payroll processing and various workers compensation. Over 12 years of Supervisory Experience. Active Notary in DC, MD, VA.,

WORK EXPERIENCE

Architect of the Capitol (AOC)

Program Support Assistant (3/2007 – Present)

Key Skills: Documents Filing/Retrieving, Invoice Preparation, Correspondence Handling, Records Management, Bookkeeping, Customer Service, and Proficient in Microsoft Office

Process all AOC Miscellaneous obligations for reimbursements (Tort Claims, Professional Liabilities, Law Licensures, etc.). Arrange and coordinate all travel and training for employees and managers. Prepare requisitions to commit funds $0-800,000 dollars. Examine purchasing and vendor contract invoice reviews and compliance. Oversee departmental travel activities, track authorizations, field phone calls and serve as the go-to person for questions on project status, policy, and procedures. Serve as the primary timekeeper for over 50 employees. Process all employees payroll via WEBTA. Supervise summer interns (1-2) on a yearly basis. Onboard all new employee by processing various benefit paperwork, i.e (transportation, leave transfers from pervious agencies). Process CAO Workers Comp request. Process CAO FMLA paperwork for accuracy and verify eligibility. Manage the Acquisitions Department’s yearly budget for Training and Travel and provide quarterly reports to managements of budgetary balances. Conduct property inventory and reports yearly; responsible for upkeep and maintenance of office equipment. Coordinate all conferences/meetings for Departmental Head and Senior Leadership.

Selected Contributions:

Launch an Acquisitions training program for new and current staff.

Reduce the turnaround time for reimbursement by 95%.

Maintain the $35,000 department’s annual training budget and coordinated 10 special events and staff meetings yearly.

United States Capitol Police,

Administrative Assistant (10/2004 – 3/2007)

Key Skills: Time Management; Project Management; Document Management; Invoice Processing; Proficient in Microsoft Office and Work Brain software

Developed and implemented effective office procedures, responded to public inquiries, maintained law enforcement records, and served as a contact between the Chief of Police and other law enforcement officers. Served as a liaison between police officers, Human Resources, and field officers for all OWCP needs and questions. Effectively controlled costs through economical utilization of personnel, materials, equipment, and excelled in achieving outstanding project results. Supervised (4) lower grade employees in the absence of the Manager.

Selected Contributions:

Conceived solution to improve processes to prepare and submit bi-weekly certified staff time and attendance records to the Office of Human Resources for compensation.

Provided management with valid and reliable information as the primary time and attendance liaison for nearly 200 personnel of the Senate Division

Additional Experience:

Office & Aerial Support Manager ~ Department of Army, Arlington, VA, USA

EDUCATION

High School Diploma

Elizabeth Seton High School, Bladensburg, MD

Culinary Arts Coursework

Stratford University, Falls Church, VA

JOB-RELATED TRAINING

-Certified Administrative Management – 2014 Human Resources Institute

-Certified Management and Program Analysis – 2014 Human Resources Institute

-Certified Federal Business Writing – 2018 Human Resource Institute

-Appropriations Law Certified – 2021 Management Concepts

-Emergency Coordinator Training -- 2022 Architect of the Capitol

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