Namugwe Madinah

adumfo@r.postjobfree.com +256*********

Ministry of Lands, Housing and Urban Development _WORLD BANK_ARSDP Project, P.O.BOX 7096. Kampala, 256 K... FEMALE UGANDAN

Education

Sep 2021 - Present Masters in Business Studies Finance and Accounting International University of Applied Science

Sep 2009 - Jun 2021 ACCA Member (UK Variant)

Sep 2012 - Jun 2017 Postgraduate Diploma in Project Planning and Management (DL) Uganda Management Institute

Sep 2004 - Jun 2007 Bachelor of Commerce

Makerere University Business School

Sep 2001 - Jun 2003 A' Level

Nabisunsa Girls' Secondary School

Sep 1997 - Jun 2000 O' Level Certificate

King's College Budo

Sep 1990 - Jun 1996 PLE

Gayaza Junior School

Employment

Aug 2020 - Present Project Accountant

Ministry of Lands, Housing and Urban Development, World Bank (Prog. Support Team), Albertine Region Sustainable Development Project (ARSDP) and Uganda Support to Municipal Infrastructure Development Additional Financing (USMID - AF) Program (August 2020 - To date)

. Key Duties and responsibilities; Reporting to the Finance and Accounting Specialist of ARSDP, CEDP and USMID-AF Program, my role is, but not limited to the following: * Processing of payments and disbursements, for the project and ensuring appropriate supporting documents are attached and proper account codes are charged. * Monitoring and tracking of expenses and following up accountability for advances in prescribed timelines. * Handling cash payments for office operational expenses, at workshops and events organized by the ARSDP or other Project under the Ministry of Lands, Housing and Urban Development. * Maintaining an Assets Register for the Project. * Reconciling books of accounts and extracting draft trial balance / transaction list for review by F&AS. * Arranging bulk financial data in excel for the project(s) for eventual upload to an automated payment / accounting system such as BBS, IFMIS. * Compiling or actively participate in filling the monthly and annual Ministry tax returns with Uganda Revenue Authority for projects and Ministry main accounts. * File returns for Local Service tax and social security contributions to the relevant Agencies of Government for projects. * Preparing the interim financial reports and other financial reports required under the project. * Any other accounting, finance and administration duties assigned by Finance and Accounting Specialist in other Projects or Ministry work from time to time. May 2015 - Jul 2020 Project Accounts Assistant

Ministry of Health / Environmental Health Division / Sanitation Department - UNOPS' Uganda Sanitation Fund Project

Reporting to the Program Manager, my role but not limited to is: * As a budget focal person for the program, I work with the M&E and Programme manager in preparation of program activity budgets and work plans in PBS and guiding the team to make realistic work plans in terms of timelines versus planned expenditure. * Process payments on the Integrated Financial Management System (IFMS) and the Bulk Payments system (e-cash) for mobile money accounts for participants as and when they come in a timely manner. * I am participating in the building of the financial reporting system in line with the Theory of change new results framework with the Financial Controller in Geneva factoring in what suits our Country by visiting the districts and mentoring of the accountants there to ensure they appreciate the system, so that at roll out, it would not have a lot of hesitation from the users. * I receive and review 44 work plans from the sub-grantees (Districts in Eastern, Lango, Karamoja, Teso and West Nile regions of Uganda). * Prepare monthly, quarterly, bi-annual, and annual financial reports in time to be submitted to the Global Sanitation Fund. * Prepare system bank reconciliations monthly to be ready for review by the Assistant Commissioner Accounts, Senior Accountant and Deloitte (Uganda) Ltd the Country Programme Monitor of the project on behalf of the donor. * Provide responses to Internal audit, external audit, and monitoring reports as required by both the donor and Government of Uganda. * Monitor programme income and expenditures monthly and show monthly burn-rate and communicate to the team to indicate progress against budgeted activities. * Follow-up and review on expenditure / accountabilities from the Executing Agency team and the 44 Sub-grantees (Local Government Districts) on a quarterly basis. * Support the audit process of Uganda Sanitation Fund programme. * Prepare and manage e-cash payments to participants. Other Assignments at Ministry of Health; * I rejuvenated the Ministry of Health URA portal for compliance with tax filling, by creating branches for all the projects and training different users on the URA portal. * I attended Finance committee and Budget Sector Working Group meetings at Ministry of Health and assisted colleagues to upload their budgets on Pbs when they had a lot of work. * I participated in dissemination of the MoH-CDC CoAg program and coming up with workplans and budgets in various districts of Masaka, Soroti and Arua. * I supported the Accounts team to make payments during peak seasons at Ministry of Health, like towards closure of the Financial Year on the IFMS and e-cash payments during COVID-19 season when there were few staff in office. * I participated in several NSSF audits, even for other projects live GAVI and UNFPA as was required by the Assistant Commissioner Accounts at the Ministry of Health.

May 2014 - Mar 2015 Finance Manager

Sho'cho Telekom Limited

Reporting to the Directors, my roles but not limited to; * Business start up and sustainability strategy setup. * Daily banking of all sales for all their business entities. * Setting up systems for all the three business entities, that is Shocho International, Shocho Telekom and Akatunda Limited. * Dealing with all the URA issues for all the businesses and the directors. * Bank reconciliations. * Dealing with all the imports from Dubai, China and London. * Advising management on how best to run the business. * Filling of VAT, and final accounts for all the three business entities. * Advising the sales team on how to have proper records for the business. * Training and advising of all staff who reported to me. Feb 2013 - Mar 2014 Bank Agent

Shocho Telekom Ltd account; Technoserve Uganda; STRYDE Projecct Proving overall financial and administrative management of the Uganda Strengthening Rural Youth Development through Enterprise (STRYDE) Project. Working closely with respective program and country management, as well as Technoserve's East Africa regional team and headquarters' finance team, my role is, but not limited to the following: * Financial planning and oversight, accurate financial reporting and analysis, and ensuring compliance with organisation and donor requirements. * Maintain general ledgers, cash books, debtor and creditor ledgers, fixed asset registers and job cost ledgers.

* Ensure liability and accuracy of data entered into financial management system. * Reconcile statements on a monthly basis to ensure all checks have been accounted for. * Ensure STRYDE is implemented with sound financial and administrative practices in Uganda; Appropriate handling of petty cash and management of petty cash imprest. * Timely and accurate receiving and banking of cash and cheques. * Coding of invoices, maintenance of records and reconciliation of statements for suppliers and debtors. * Maintenance and filling of accounting records. * Preparation of statutory returns including VAT and PAYE returns. * Maintenance of cashbooks and preparation of payment vouchers. * Ensure that all processes and procurements adhere to corporate policy, legal and contractual obligations, and corporate and donor standards. * Maintain high levels of confidentiality in relation to sensitive and confidential commercial and business financial decisions and issues. * Provide pro-active advice to ensure optimal financial systems and reporting and maintenance of Technoserve's accounting policies, financial procedures and guidelines. * Reconcile field office due to/from account with headquarters due to/from account. * Resolve any discrepancies and errors in a timely manner. * Review staff time sheets to ensure accuracy. * Bank Agent on the Bank account for Technoserve Inc, Uganda.

Jul 2012 - Jan 2013 Junior Business Advisor - East African Dairy Development Project Technoserve Uganda

Reporting to the Senior Business Advisor/ East African Dairy Development, my role but not limited to the following: * Train dairy farmers in starting and running sustainable business entities. * Mobilizing dairy farmers to form cooperatives that are sustainable. * Develop Business plans for farmer groups. * Give advice and help farmers to start selling milk as a business. * Link farmers to various service providers and advising them on group marketing.

* Advising farmers and encouraging them to save as a group for income and at the same time low interest capital. * Encouraging farmers to form and join cooperatives for group savings and marketing of their produce. Jul 2010 - May 2012 Accounts & Administrative Assistant - Project Nurture Technoserve Uganda

Reporting to the Senior Business Manager/ Project Nurture, my role but not limited to the following: * Maintain the office operation funds and ensuring that all balances are reconciled before new funding requisitions are made. * Ensuring that the day to day financial activities at the field office are carried out adequately and accurately in line with the company's policies. * Supervising administrative activities that facilitate the smooth running of the office. * Processing of cash payments; this involves checking that all requisitions made have the necessary support documents and ensuring that expenses are within the approved project activities and that they are allowable. * Recording of the field office expenditures and management of the office budget.

* Ensuring that administrative policy guidelines, budgets, cost controls and vendor contracts are adhered to. * Maintaining fixed assets register/ Equipment listings and carrying out physical verification at least once a year.

* Ensuring proper usage and maintenance of all project equipments including Motor Vehicles. * Ensuring that all equipment and staff insurance covers are up to date at all times. * Developing and implementing new administrative systems, such as record management. * Receive all visitors and advise on appropriate staff members to help. And responding to customer enquiries and complaints. * Managing the filing system. * Maintaining the condition of the office and arranging for necessary repairs. * Overseeing the recruitment of new junior staff, including training, development and induction. Feb 2005 - Jun 2010 Senior Accountant

Peacock Paints Limited

Reporting to the Chief Accountant, my roles but not limited to the following: * Responsible for new product development, product marketing and broker management. * Consistently maintaining client satisfaction and increasing business potential by prospecting clients. * Develop and apply customized sales presentations for groups and one-to-one. * Prepare company accounts, ledger entries, budgets and reporting. Responsibly present company performance to the company directors. * Prepare the company's monthly e-tax returns and ensure timely settlement of all the relevant taxes for harmony creation between the company and the Republic of Uganda.

* Have participated in several tax audits with URA. * Prepare and file payment vouchers on a weekly basis. * Carryout the company's bank reconciliation and managing credit and debt collection by preparing the debtors' statements and wrote letters to the various long term debtors showing the debt age analysis. * Monitor and follow up of bounced cheques. * Ensure sales are banked daily and reconciled with the banking slips on a daily basis. And also carried out the banking exercise in the cashier's absence. * Stock taking and auditing the store's documents against the sales documents.

* Training and mentoring interns in the accounts department, sales, marketing and stores.

Nov 2003 - Feb 2005 Sales Representative

Peacock Paints Limited

Reporting to the Sales Manager, my roles but not limited to the following: * Interacted exclusively with clients to successfully generate sales. * Updated and maintained customer lists and contacts. * Made computerised sales summaries using Tally and reported to my boss daily, timely and accurately.

* Ensured all receipts reconcile with the invoices and were fully paid. * Made deliveries to up-country clients and carried out market research in various areas of the country for business viability. * Identified and applied various business strategies to ensure product/ business continuity. * I wrote weekly reports showing the actual sales performance and also forecasting the sales for the next period, putting in consideration the economic, political and social factors of the economy.

Skills Expertise in preparing accurate

financial, donor and administrative

reports.

Microsoft Applications (Word, Excel,

Powerpoint, Internet etc)

Excellent Interpretation of policies

and procedures

e-cash management and other

electronic cash transfer applications

professionalism

Demonstrable capabilities in

program administrative and

logistical support, including

organizing for conferences,

workshops and meetings

Very good knowledge in fleet and

general asset management

Logistis and Inventory management,

Petty Cash controls, and Assets

management.

people orientation, supervisory skills

and team work

Languages English

Ganda

German

Achievements I have over 10 years working experience with Development partners, Government of Uganda and World Bank financial systems. I have hands-on experience working with systems like Program Budgeting System (PBS), Integrated Financial Management System (IFMS), e-cash and BoU Banking Systems (BBS) – Connect

Have excellent experience in Tax related issues and I am well conversant with the URA Portal and can advice on Tax with ease. Computer literate with high proficiency in Excel, Word processing, Access, Internet application, Windows 95/98/2007/2010, Tally Accounting package,Oracle, can easily adopt to any new accounting package and possess a three years University degree. I have great competence with Business start-up skills and proper record keeping and compliance procedures.

Diversified background in financial operations with a managerial position and good relations with people at work.

Strong in grant management procedures and familiar with all related terminologies.

Proven record of absorbing new concepts easily and adapting to highly demanding situations to meet tight deadlines and above all very keen to detail.

Exceptionally strong interpersonal and teamwork skills. I am professionally confident, self-motivated and a very committed team player.

I have a diversity of (10) ten years working experience with various donors and grant auditors.

Qualities • A sociable, enthusiastic, people

centered, confident and results

driven accountant and

administrator with keen interest in

furthering a career in accounting

and other aspects of the business

development. A flexible and

adaptable individual and a strong

believer in teamwork

Courses

ACCA PROFESSIONAL COURSE

Member of the Association of Chartered Certified Accountants (UK). References Mr Kawuma Joseph.

Finance and Accounting Specialist, ARSDP, CEDP, USMID.Ministry of Lands, Housing and Urban Development, P.O.BOX 7096, Kampala – Uganda. Tel:

+256-***-******., Kampala

Tel: +256-***-******, Email: adumfo@r.postjobfree.com

Ms Naluzze Harriet.

Assistant Commissioner Accounts, Ministry of Health, P.O.BOX 7272., Kampala

– Uganda.

Tel: +256-***-******,, Email: adumfo@r.postjobfree.com

Miss Okot Stella, .

(Former Supervisor in Technoserve), Finance Analyst, IFAD, Uganda Country Office. Kampala – Uganda., Kampala

Tel: +256-***-******, Email: adumfo@r.postjobfree.com

Contact this candidate