Executive Assistant, data entry, finance/budget/expenses

BOBBIE WOOD

**** ****** **** ****, **** Plains, MO 65775 · 417-***-****

***********@*****.***

An experienced individual seeking a position in Accounting/Finance/Administrative Support. Excellent written and verbal communication skills. Strong ability to effectively carry out accounting and finance functions including accounts payable, payroll, and budgeting, as well as perform various administrative duties. Ability to work independently or as a team member, and able to interact effectively with a variety of individuals. EXPERIENCE

JAN 2013 – CURRENT

REVENUE CYCLE SUPPORT SERVICES SUPERVISOR, GLOBAL MEDICAL RESPONSE

• Supervise small team of administrative assistants in Revenue Cycle department of 300+ employees

• Annual performance evaluations, employee relations, employee coaching, and various leadership responsibilities

• Day to day oversight of facility, to include company employed building caretaker, building repairs, outside cleaning crew, and external vendors

• Work with VP to develop annual Revenue Cycle and facility budget

• Monitor department and facility expenses monthly, ensure expenses are within budget, and report any discrepancies to Accounting for reclassification

• Review and approve monthly credit card and employee expense reports

• Code and approve all department and facility invoices

• Monthly reports as directed by VP and other leadership

• Create and publish quarterly department newsletter

• Assist VP with special projects

SEPT 2007 – JAN 2013

EXECUTIVE ASSISTANT, GLOBAL MEDICAL RESPONSE/AIR EVAC LIFETEAM

• Provide administrative assistance such as writing/editing emails, drafting memos and preparing communications on behalf of CEO

• Maintain comprehensive and accurate corporate records, documents and reports

• Perform minor accounting and bookkeeping duties

• Organize meetings, including scheduling, sending reminders and organizing catering when necessary

• Answer incoming calls in a polite and professional manner, and take messages for CEO

• Manage CEO’s day-to-day calendar, including making appointments, and prioritizing sensitive matters

• Coordinate travel arrangements and create trip itineraries

• Use various software, including Microsoft Office to create spreadsheets, presentations, letters, and other correspondence

2

2005 – 2007

CLINIC PRACTICE MANAGER (2 YEARS), OZARKS HEALTHCARE

• Day to day operations of three physician clinics

• Responsible for annual budget of each clinic

• Employee relations to include staffing, annual performance evaluations, employee issues/concerns, and coaching.

• Ensure physicians needs are met

• Monitor monthly expenses to keep within budget

• Coding/billing each physician’s charges and enter into computer system

• Monthly reports for Clinic Director

• Attend monthly Management Team meeting

• Ensure all policies and procedures are followed

• Use various software, including Microsoft Office to create spreadsheets, presentations, letters, and other correspondence

2003 – 2005

CLINICS FINANCIAL ANALYST (2 YEARS), OZARKS HEALTHCARE

• Monthly financials for 10+ rural, physician’s clinics

• Assist Director of Finance and Clinic Directors with annual clinic budgets

• Calculate employed physician’s compensation using comprehensive physician RVU compensation model

• Various financial reports as needed

2001 – 2003

EXECUTIVE ASSISTANT TO CFO (2 YEARS), OZARKS HEALTHCARE

• Provide administrative assistance such as writing/editing emails, drafting memos and preparing communications on behalf of CFO

• Maintain comprehensive and accurate records, documents and reports

• Perform minor accounting and bookkeeping duties

• Organize meetings, including scheduling, sending reminders and organizing catering when necessary

• Answer incoming calls in a polite and professional manner, and take messages for CFO

• Manage CFO’s day-to-day calendar, including making appointments, and prioritizing sensitive matters

• Coordinate travel arrangements and create trip itineraries

• Use various software, including Microsoft Office to create spreadsheets, presentations, letters, and other correspondence

• Attend monthly Financial Board meeting and take minutes

• Attend monthly Corporate Compliance meeting and take minutes 1999 – 2001

PAYROLL CLERK (2 YEARS), OZARKS HEALTHCARE

• Process bi-weekly payroll for entire hospital and all rural clinics by entering timesheets into timekeeping system, check for accuracy, print payroll checks, and distribute to each department

• Calculate and report employer taxes

• Create payroll reports

• Maintain comprehensive and accurate records, documents and reports 3

1994 – 1999

MATERIALS MANAGEMENT CLERK (5 YEARS), OZARKS HEALTHCARE

• Verify accuracy of incoming invoices by matching to packing slips

• Contact vendors to correct discrepancies

• Enter invoices into computer system

• Research and resolve vendor inquiries

• Assist Accounts Payable Specialist when needed

• Create and provide reports for Director of Materials Management

• Assist w/storeroom inventory

EDUCATION

MAY 1984

HIGH SCHOOL DIPLOMA, WEST PLAINS HIGH SCHOOL& SOUTH CENTRAL AREA VO-TECH SCHOOL

SKILLS

• Proficient in Microsoft Office

• Budgeting/Finance

• Accounts Payable

• Performance management

• Collaborating with team members

• Expense tracking

• Analyzing information

• Managing processes

• Attention to detail

• Managing time and prioritizing tasks

Contact this candidate