Executive Assistant Billing Coordinator

Iliana Gutierrez

323-***-**** *********@*****.*** Harbor City, CA 90710

PROFESSIONAL SUMMARY

Enthusiastic professional with 10+ years of combined executive assistant/financial coordinator experience. Excellent communication skills, proficient in day-to-day administrative support, Calendar/scheduling management, expense report preparation, and office inventory management. Team-Oriented, focused on high-quality results.

EXPERIENCE

Senior Cash Coordinator FCTI, INC, October 2017-Present

Santa Monica, CA

Daily/weekly meetings with financial institutions and vendors, managing and distributing work within the department, monthly scoring of employees within the department to ensure they are meeting KPI goals, training and coaching new employees and cross-training team, creating word document manuals & videos for training.

Monthly cash forecasting for ATM’s and frequency changes, ensure all department cases are correctly updated and closed for invoicing and billing purposes, and process and dispute ATM collection claims.

Create financial documents using excel and google sheets, using data management and report creation skills, dispatching cash to ATMs, flagging operations team for ATM repairs, and many other miscellaneous tasks.

Executive Assistant to CEO, Medkiff and Company, INC, March 2014-September 2017

Santa Monica, CA

Assemble Tax Returns, E-file, Yearly 1099's preparation, City Business Tax, and Statements of information.

AR/AP and process credit card/cash payments, bank deposits, manage and maintain Mammoth real estate properties, Light tax return inputting, update customer payment plans, answered a high volume of phone calls, Schedule client’s appointments, scanning/filing paperwork.

Clean and organize office kitchen, make coffee, order office supplies, get daily mail and distributing it accordingly, managing travel and weekly/monthly calendar for CEO, run personal errands for CEO (pumping gas, dry cleaner pick-up, groceries shopping, and many other miscellaneous tasks).

Billing Coordinator, Ashford Textiles, July 2012-March 2014

Gardena, CA

Responsible for the preparation of invoices and packing list for customers using the ERP system.

Receiving inventory and entering vendor bills, comparing customer receiving log with vendor manifest and updating quantities as necessary, answered customer billing questions, troubleshooting issues and inquiries, using attention to detail and problem-solving skills.

Maintain all inventories excel logs and assist the accounting manager with special pricing projects as needed.

ADDITIONAL SKILLS

Bilingual (Spanish & English)

AP/AR (QuickBooks/ERP system)

Proficient in all Microsoft applications including excel (pivot tables, formulas, VLOOKUP, etc.…)

Strong leadership skills

EDUCATION

Diploma - June 2009

Inglewood High School / Inglewood, CA

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