Ola Odueso

Phone: 416-***-****

Email: aduktc@r.postjobfree.com

PROFILE: A self-motivated project and administrative professional, with over 15 years experience providing confidential support to C-Suite executives. Possess strong analytical and communication skills and ability to work independently or within functional teams. A detail-oriented fast learner and self-starter with excellent communication, leadership, time management and team building skills.

KNOWLEDGE & TECHNICAL SKILLS

Excellent working knowledge of the under-listed:

Microsoft Office Suite:

Word, Excel, Access, PowerPoint, Project and Outlook

ERP Systems:

JD Edwards, Q4Bis

Other Software Packages:

Visio, Adobe Acrobat, Photoshop 6.0, Lotus Notes, SharePoint

EDUCATION / TRAINING:

BSc (Hons) Chemistry

Comprehensive Project Management Course (Procept Associates Ltd.)

Managing Multiple Projects, Objectives and Deadlines (Skillpath Seminars)

How To Become A Better Communicator (Skillpath Seminars)

Increasing A Leader’s True Value (John C. Maxwell - Maximum Impact Course)

AFFILIATIONS:

Member, Project Management Institute (PMI)

Member, Institute of Chartered Secretaries and Administrators (ICSA)

WORK EXPERIENCE:

HENBIS CONSULTING, Edmonton, Alberta Apr 2020 – present

Position: Virtual Administrative Consultant

Maintain detailed records of all aspects of the program’s development including reports, contracts, invoices and financial files for quick access and reference to all stakeholders.

Direct project correspondences by preparing, reviewing, and distributing meeting agendas, minutes, emails, reports etc.

Assist the teams to capture and update risk/change/decision/issue registries through regular updates, tracking, planning reviews.

Prepare agendas and document project status meetings with stakeholders and prepare required program consolidated reporting.

Monitor and ensure issues, decisions, change, and action items are addressed in a timely manner

Coordinate internal and external project resources

Assist in development of training materials and scheduling training.

Service Alberta, Edmonton, Alberta Jan 2020 – Mar 2020

Position: Project Coordinator (Contract)

Worked as part of the 1GX project team consisting Finance SMEs & SAP Consultants performing these roles:

Developed, maintained and monitored project plans and project schedules using MS Project

Organized and participated in meetings, documenting and following up on important actions and decisions from meetings

Scheduled calendars and managed emails

Coordinated project team and tracked project progress and activities for the PMO

Executed project tasks as required

Sofina Foods Inc, Markham, Ontario Apr 2010 – Aug 2019

Position: Project Administrator / Executive Assistant

Reported to the Vice President, Research and Development

Recorded minutes and action items for senior management triage meetings

Represented the VP in meetings in her absence

Documented and maintained confidential trade secrets and product development financials

In conjunction with managers, assigned project resources & tracked projects for on-time completion

Managed proper project closure and documentation of lessons learnt

Tracked & reported new product performance to senior management & recommend products for rationalization

Ensured company project management process standards are followed & maintained

Coordinated SR&ED reporting, resulting in over $200K per year in additional tax refund to the company

Trained new employees on company new initiatives process

Volunteered to organize charity fundraising for the Sofina Foundation

Associated Brands LP, Mississauga, Ontario Mar 2010 – Apr 2010

Position: Project Administrator (Contract)

Reported to the Marketing Manager

Short term contract to support project for the transition of all products to new packaging to meet regulatory compliance

Worked with Product Developers, Purchasing & Sales to ensure timelines are achieved

Identified, reported & resolved project timeline deviations to project teams and customers

High Liner Foods Inc, Toronto, Ontario Apr 2002 – Feb 2010

Position: Administrative Assistant

Reported to the Vice President, Sales and Marketing

Prepared, managed and implemented the Calendar and provided high-level, confidential administrative support to the Vice President

Prepared project/sales status reports for business unit leaders & senior management

Prepared budget templates consistent with the budget process for each fiscal year and 3-year plans

Prepared regular project status updates to the Project Management Committee (PMC) on deliverables, resources, budget/cost, scope, risks and key issues for resolution

Processed vendor rebates for approval and prompt payment

Developed user manuals and trained new employees

Provided back up for office front desk, welcoming & directing visitors

Mobile Computing Corporation, Mississauga, Ontario Sep 2001– Apr 2002

Position: Executive Assistant

oReported to the Chief Operating Officer

oMaintained appointment schedule for meetings, conferences and travel

oRecorded & communicated meeting minutes to senior management

oPrepared COO’s monthly expense report for payment by Finance Department

oMaintained confidential financial reports

REFERENCES: Available on request.

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