Executive Assistant Administrative

Continued…

Quynh Lamoreaux

Prosper, Texas ***** • aduk2k@r.postjobfree.com • 408-***-****

https://www.linkedin.com/in/quynh-lamoreaux-49312514 Executive Assistant

Experienced, detail-oriented administrative professional with demonstrated success providing critical support and meeting goals in fast-paced corporate environments.

— Key Qualifications —

• Adept at project management, time management, executive calendar management, program coordinate, coordinate meetings, teamwork, prioritization, communications written communication and problem-solving in deadline-driven environments.

• Proficient in collaboration, documentation, travel management, logistics and event planning to meet organizational objectives, new hire processes, strategic partnerships.

• Exceptional interpersonal, social media, customer service operations skills with demonstrated ability to interact with all levels of organization and outside stakeholders positively and professionally.

• Skilled (intermediate) with Microsoft Office (Outlook, Word, Excel, PowerPoint, One Note, Teams) and experience in MSFT tools (HeadTrax, Employee Central, iCIMS (Internet Collaborative Information Mgmt. Systems), MS Space, MyOrder, MS Expense, MS Invoice, MS Authorize). Sky, WebEx, Zoom, Slack, Oracle Fusion Expense tool, Oracle 11i, & Oracle Discover, SAP, QuickBooks, Salesfore.com, Concur, Share Point, Adobe Acrobat, Agiloft, NetSuite, VMS Professional Experience

Microsoft – (Remote, contracting)

Executive Assistant, May 9th, 2022, to Dec 9th, 2022 Provides proactive calendar management to the Chief Environmental Officer and Environmental Sustainability team. Managing headcount, tracking open positions, creating requisitions, assisting with onboarding new hires and offboarding, and keeping up to date with VMS related tools. Maintaining distribution lists. Managing space allocation, anticipating possible compression issues, scheduling individual moves, and assisting with group moves for team members. Coordinates domestic and international travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned. Quynh Lamoreaux ••• Page 2

Talis Bio (California) – Remote

Executive Assistant, Oct 2021 to April 22, 2022

Providing comprehensive administrative support to VP of QA Regulatory and Clinical Affairs. Manage and maintain an extremely high level of confidentiality pertaining to all company executives confidential, communication on behalf of the Executive, and acting as the "gatekeeper;" as well as handling more complicated special projects such as coordination of complex meetings. Perform delegation tasks with minimal disruption to the Executive. Manage High level of calendar management, prepare presentations, complete international and domestic travel arrangements, process necessary visas for appropriate travel, prepare meeting arrangements for events, document preparation and minimal personal accommodations. Organizes team meetings, events, and birthday/anniversary celebrations. Processes Travel & Expense reports on a timely basis. Audits cost center budgets ensuring proper account assignment. Sets up new local and international vendors for cost center accounts in partnership with AP. Assisting with onboarding new hires and offboarding, and keeping up to date with VMS related tools, Create Contract and PO for consultants and equipment’s. Microsoft – Las Colinas, Texas (Contracting)

Executive Assistant, Feb 2020 to Mar 17th, 2021

Provides proactive calendar management to the Azure Cloud & AI Americas Team of Microsoft Consulting Services and knowledgeable of policies and procedures regarding expense report submission and domestic and international travel. Coordinates domestic and worldwide meetings and events including, but not limited to, maintaining agendas, obtaining locations, setup, catering, and incorporating Teams and Live Meetings for virtual meetings/events. Participate in all meetings internal and external with business stakeholders to discuss status. Managing headcount, tracking open positions, creating requisitions, assisting with onboarding new hires and offboarding, and keeping up to date with VMS related tools. Maintaining distribution lists. Managing space allocation, anticipating possible compression issues, scheduling individual moves, and assisting with group moves for team members. Purchasing equipment for new hires and refreshes. Track assets, updating custodians, cost centers, PC Recycled assets, and equipment transfers. Selected Contributions:

• Provide exceptional end-to-end support to the Azure Cloud & AI Americas Team of Microsoft Consulting Services

Oracle Corporation – Frisco, Texas

Executive Assistant, July-2018 to Dec-2019

Managed a range of administrative tasks for Communication Global Network Business Unit including timely preparation and submittal of expense reports, invoices, and purchase requisitions. Drafted and organized internal and external correspondence. Coordinated complex executive travel calendar including booking international and domestic travel, as well as scheduling meetings and arranging associated necessary resources (conference rooms, catering, IS). Transcribed meeting notes and monitored action items. Developed and maintained positive relationships with colleagues and customers. Selected Contributions:

• Enhanced achievement of department objectives through development and delivery of clear and concise presentations.

McAfee/Intel Security – Plano, Texas/Santa Clara, California Executive Assistant, July-2012 to Feb-2017

Managed all travel arrangements and submitted expense reports for senior executives. Coordinated calendars, organized off-site meetings, and prepared minutes and agendas. Collaborated with administrative professionals in other departments on corporate and inter-divisional events/activities. Prepared various weekly and monthly reports, which included gathering, entering, and tracking data. Selected Contributions:

• Enhanced efficiency through development and implementation of new processes and technology.

• Improved process for international travel through passport/visa application guidance and assistance. Berryessa Union School District – San Jose, California Administrative Assistant/Buyer - Facilities, July-2010 to Jun-2012 Coordinated purchasing activities, including procurement, warehouse operations, fixed asset inventory, and mail and print shop services. Assisted in budget and monthly financial report preparation; maintained, monitored, tracked, and balanced budget and expenditures. Managed ordering and distribution of supplies to ensure availability of necessary department resources. Oversaw development and dissemination of information to school and district personnel, the public, and state officials. Collaborated with team members to develop and implement goals, objectives, priorities, and policies. Selected Contributions:

• Ensured compliance with District and Board policies, state and local laws, and administrative regulations through consistent monitoring of changes.

• Enhanced communication with staff, the public, parents, and students through timely and accurate response to inquiries.

Ascenx Technologies – San Jose, California

Executive Assistant/Operations Specialist, Sep-2010 to Jul-2011 Ultratech Inc. – San Jose, California

Executive Assistant/Customer Service Representative, Apr-2007 to Oct-2008 Fujitsu Computer Product of America - Sunnyvale, California Executive Assistant/Buyer, May-2000 to Apr-2005

Quynh Lamoreaux ••• Page 4

Hitachi Data Systems - Santa Clara, California

Administrative Assistant, May-1998 to Apr-2000

Educational Background

Bachelor of Science, Business Management

University of Phoenix, San Jose, California

Professional Training

Fundamentals of Inventory Control Certification, APICS Event Planning Foundations Certification, LinkedIn Learning

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