Administrative Assistant Office Technician

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Kandyce R Rothgeb

Waynesboro, VA ***** 540-***-**** **********@*****.***

Summary

Seeking a position where my secretarial, communication and problem-solving skills can be utilized to better a department, as well as be a positive influence in the community. Skills

• MS Excel Certified

• MS Word Certified

• MS PowerPoint Certified

• Interpersonal and communication skills

• Office management skills

• Certified Office Technician

• Planning and scheduling

• Certified Office Specialist

• Meeting and event planning

• 64 wpm typing speed

• Record maintenance

• Ability to multitask effectively

• Confidential

• Outgoing and approachable

• Excellent Organizational

• Trained in proper phone etiquette

• Bookkeeping skills from operating businesses

• Data Management

Experience

REGISTRAR 11/2018 - Current

Valley Career & Technical Center - Fishersville, VA

• Answers questions and fulfills requests with friendly and knowledgeable service.

• Proofreads documents carefully to check accuracy and completeness of all paperwork.

• Collects, evaluates and stores documents securely in permanent records.

• Performs general secretarial tasks including, but not limited to, producing letters, reports, memorandums, etc. via the computer and/or typewriter; makes photocopies, files, distributes mail, etc.

• Assists with registration and transfer of students and accuracy of data input

• Maintains specialized, confidential records

• Communicates in a positive and effective manner with staff, students, parents and/or visitors

• Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other material.

• Communicates with teachers and administrators regarding student absences.

• Collects and calculates grades for students and into in student databases.

• Greets visitors to school, determines nature of business, and directs visitors to destination.

• Assists in the application process, including scheduling, payment of fees, and communication with counselors, teachers, parents and students.

COUNSELING SECRETARY 06/2016 - 10/2018

Wilson Middle School - Fishersville, VA

• Same position that was held from 07/06 to 06/2016

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ADMINSTRATIVE ASSISTANT 06/2015 - 06/2016

DEAN OF STUDENTS, BRIDGEWATER COLLEGE - Bridgewater, VA

• Provided excellent customer service and support to the department by acting as a liaison between the Dean of Students, administration, faculty, staff, students, parents and/or vendors

• Hired, trained and supervised work study students

• Organized, planned and coordinated special events for the Dean of Students

• Accurately entered, maintained and reported on data using various software systems

• Assisted in managing checking accounts for various clubs and organizations

• Collected funds for activities from students and/or faculty and staff and distribute to the appropriate accounts

• Assured that invoices are verified and assigned the correct account number

• Assisted Finance in preparing credit card statements, invoices, check requests, expense reports and accounts for proper and efficient payment

• Communicated with vendors to acquire the most financially sound resources when organizing student events SECRETARY 07/2006 - 07/2015

COUNSELING, WILSON MIDDLE SCHOOL

• School Registrar- registering students and setting up their households in Infinite Campus

• Assisted in scheduling all students into the appropriate courses and keeping data to identify student requests

• Scheduled and coordinated appointments and conferences for school counselors

• Maintained student cumulative records and the transferring of confidential student information to other schools or departments

• Worked with and preserved all confidential data of the school

• Worked with students on a daily basis to identify their counseling needs

• Made sure all county and office policies and procedures were met according to FERPA laws

• General office responsibilities- faxing, filing, shredding, copying, emailing, proofreading and printing

• Placed on the county search team for a new student information system

• Once the system was chosen and put into use, I was responsible for assisting with training staff

• Maintained positive working relationships with staff, parents and students ADMINISTRATIVE ASSISTANT FOR CHIEF OF SECURITY 2001 - 2002 Staunton Correctional Center, Staunton, VA (prison closed- laid off) CUSTOMER CARE SPECIALIST 1999 - 2001

Comdial Corporation, Charlottesville, VA (position was cut) CUSTOMER CARE CALL CENTER/FIELD DISPATCHER 1997 - 1999 Genicom Corporation, Waynesboro, VA (company closed) WAITRESS 1992 – 1997 (Seasonal)

Peck’s Bar-be-que, Waynesboro, VA

Education and Training

WAYNESBORO HIGH SCHOOL

Advanced Degree Diploma, 06/1994

Liberty University - Lynchburg, VA Some college

Elementary Education/Psychology, 08/1992 – 12/1993

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