Carrie Van Winkle White

*** ***** ****, **** *****, NJ 07704 - 732-***-****

adujsw@r.postjobfree.com

Summary

Experienced senior event planner and project manager seeking local, part or full time

consulting position. Excellent organizational, communication, budgeting and planning

skills.

Professional Experience

AEGIS Insurance Services, Inc., East Rutherford, NJ

Senior Meeting Planner 1999 - 2019

Responsible for the planning and execution of all corporate events for AEGIS, a leading mutual insurance company that

provides liability and property coverage to the energy industry.

Managed and maintained 3 million dollar budget for approximately 30 events per year. Responsible for ensuring events

stayed within budget and showcased our company objectives.

Worked closely with the CEO, Board of Directors and other Senior executives to set vision and objectives for the company.

Managed one direct report year full time and numerous “sub contractors” (DMC’s, transportation coordinators, audio

visual contractors) throughout the year, based on needs of the different events.

Responsible for all pre planning (contract negotiation, audio/visual, food/beverage and entertainment coordination), on

site management and post production for all conferences/events in North America and Europe. Events ranged from 60 to

2000 people. It’s not the number of people; it is the attention to details and “thinking outside of the box” that ensure

conferences and events are successful.

Coordinated the AEGIS Annual Policyholders Conference for multiple years throughout the US and Canada. The

Policyholders’ Conference was the “main event each year” for AEGIS to showcase its special and unique qualities in the

marketplace. I was in charge and lead a team of 25 plus people to ensure success all around. I partnered with Destination

Management Companies in each city to help create a truly memorable experience of each specific city. Organized

numerous tours, golf tournaments, off site receptions in conjunction with the educational programs.

Coordinated the U.S and London Board of Directors’ meetings all over the world. The U.S. Board (and their spouses) met

3 to 4 times a year for 3 days (including evening functions). The London Board met once or twice a year, for 2 days,

throughout Europe. The most memorable event I coordinated was in Morocco. Our U.S. and London Board of Directors

wanted to explore the business opportunities in Africa. The experience in Morocco was completely different than my

other European experiences but I thrived on the challenge and it was a huge success.

Established and built out the event planning department at AEGIS. At the time I was hired, there was nothing set in

place. I established a well-functioning, organized department. I envisioned more efficient guidelines and /created a

functional and manageable process, while continuing to stay within budget. The process and guide lines I created are still

in place today and seen by many as extremely effective.

Initiated and created a company-wide event calendar.

Traveled extensively.

Consistently received top performance reviews with bonuses.

Carrie Van Winkle White

868 River Road, Fair Haven, NJ 07704 - 732-***-****

adujsw@r.postjobfree.com

Swiss Reinsurance Company, New York, NY

Meeting Planner 1996 – 1999

Responsible for planning global conferences, executive retreats and training programs in North America and Europe.

Managed daily interface with clients/vendors to include hotel negotiations, food/beverage logistics, transportation

arrangements and all audio visual.

Reported directly to Heidi Hutter, whom at the time was one of the first woman CEO’s in the reinsurance market. I was

“hired to be her right hand person to the outside world” and update the vision of Swiss Re under Heidi’s new direction. It

was an amazing experience to work for a global company with offices worldwide and I am honored I was able to work so

closely with her.

Traveled extensively and consistently received exceeds expectation reviews with bonuses

Travel Planners, Inc. New York, NY

Project Coordinator 1994 -1996

Renegotiated city wide hotel block contracts conferences throughout the US and Canada. Constantly had to

“renegotiate” signed contracts to include the Travel Planners’ addendum and commission (preferable contracted rate

stayed the same).

Monitored and managed hotel inventory to ensure maximum pick up and cumulative complimentary nights.

Worked extensively in popular cities and it was always a challenge to increase blocs for large trade shows (10,000 –

25,000 room nights) such as Las Vegas, San Diego, Chicago, New York, Boston, New Orleans, San Francisco and Orlando.

Traveled extensively.

American Chemical Society, Washington D.C.

Registration Coordinator 1989 – 1994

Managed all registration for the 20,000 attendees for the annual conference (2 per year), plus managed numerous

smaller regional meetings throughout the U.S. Coordinated entire registration process for the large city wide events,

which included credit cards, checks and PO’s.

Managed 15 temporary personnel on site to assist with registration

Worked closely with our members in the local cities to ensure we were providing educational, business networking

opportunities for their region of the country.

Researched numerous new registration systems and successfully implemented the updated and improved system.

Traveled 6 to 8 times per year.

Education

Denison University, Granville, OH

Bachelor of Arts, Psychology and Communications - 1985-1989

Red Bank Reginal High School, Little Silver, NJ

President of the Student Council and honor student. 1981-1985

Interests

My two teenage daughters, volunteering and yoga

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