Administrative Assistant Data Entry

KATIE CARRILLO

**** ****** ****** ****, ********** AL 35244

205-***-**** • **********@*****.***

PROFESSIONAL EXPERIENCE

Automation Personnel Services (May 2022 - Present) Birmingham, Alabama

Human Resources Assistant

● Provide administrative support to the HR Director as well as other senior leaders including CEO, President and VP of Administration

● Complete all corporate Unemployment Claims in Equifax.

● Oversee Staff and Associate Employment Verifications from our system we were using, which was eEmpact.

● Perform all Staff Background checks as well as their I9 in EBI.

● Assist in any Subpoenas by collecting payroll information and collecting personnel files from the branch.

● Pull any W2 in Greenshades when requested.

● All temporary associate new hire info is added into OneNote for IT to get credentials.

● Organize and track employee referrals of all Employee Referrals.

● Update the Branch Contact Sheet, as well as other various contact sheets.

● Each month collect data from departments to compile information for our KPI Report.

● Send Wonderlic/Data Skills testing to potential new hires.

● Responsible for ordering all office supplies with my corporate credit card.

● Review resumes for corporate office open positions for the HR Director

● Each month Responsible for creating our corporate engagement calendar. Each month is full of fun and exciting things to keep our office engaged and distribute it to the entire corporate office. Hertz Investment Group (March 2018 - May 2022)

Birmingham, Alabama

Tenant Services Coordinator

● Answer and direct all incoming phone calls

● Plan all tenant/building related events for the building

● Provide building access for all tenants and their employees

● Coordinate our annual fire drill for the building.

● Monitor cameras daily and review footage when needed

● Review the security reports from the prior day

● Maintain a shared Google doc with one of our major tenants

● Accounts Payable for our property weekly

● Handle and issue purchase and service orders

● Make sure all tenant and vendor COI’s are up to date and meets requirements

● Mail all checks and corresponding remittances to vendors via USPS or FedEx

● Order all office supplies for the office and our building engineer Murfee Meadows, Inc. (November 2017-March 2018)

Birmingham, Alabama

Administrative Assistant

● Open the front office and get lobby and conference room ready for the day

● Answer multi-line phone system and direct all calls to the appropriate department

● Assist in all UPS outgoing labels

● Open all incoming mail, date stamp, and give to proper person

● Order all office supplies

● Greet all guests and let the proper financial advisor know when their appointment has arrived

● Create Birthday mailout letters in Bill Good weekly and mail them out

● All additions, updates and deletions that need to be done in Bill Good

● Morningstar Stock Yield Analysis- each Friday for the President of the company

● Order al business cards for the company

● Update the Client Listing and employee contact sheets as changes occur

● Coordinate all MMI birthday parties (monthly)- Order flowers, order cake, purchase supplies, and plan date and time that works for both partners to be able to attend Somerset Apartment Management- Barrington Apartments (November 2016-June 2017) Hoover, Alabama

Leasing Consultant / Marketing Analyst

● Respond to all messages and emails first thing in the morning as well as go through process of getting the office opened up

● Assist all residents with any maintenance issues

● Enter all work orders into AMSI

● Assist prospects in finding the right apartment home that meets their budget, size, and time frame

(utilize guest cards and all information gathered while with potential resident)

● Record all internet and phone traffic

● Tour the community and actual units with potential residents

● Help assist in preparing apartment units to get ready for new resident move ins

● Once an application has been received, proof of income is collected, preform necessary rental history, and run a credit check, lastly submit to Property Manager and/or Assistant manager for approval

● Secure new resident’s signature via e-signature or on paper for all documents prior to move in and file into their file

● Complete a Market Survey every two weeks from surrounding competition and submit to Property Manager

● Type lease in Blue Moon and send for e-signature or print and have ready for new resident to sign prior to move in and picking up keys

● Conduct Outreach Marketing two to three times a week to promote our community Restore Therapy Services (January 2016-April 2016)

(Contract Position- PangeaTwo)

Pelham, Alabama

Corporate Receptionist

● Answer and direct all incoming calls

● Assist in all FedEx labels for outgoing packages

● Sort and distribute all incoming mail

● Order all supplies for office, breakroom, and each department

● Update the weekly schedule and send it out to all employees each week

● Order all business cards and name badges for all employees

● Assist in preparation of Restore and Comfort Care New employee orientations Johnson Development (August 2014-December 2014)

(Contract Position- PangeaTwo)

Homewood, Alabama

Accounts Receivable clerk / Receptionist

Receptionist

● Answer and direct incoming calls

● Assist UPS, FedEx, or anyone else who came in for meeting Accounts Receivable

● Processed payments made and posted to correct accounts using the MRI software.

● Bank reconciliation

PangeaTwo (February 2013-May 2014)

Birmingham, Alabama

Administrative assistant / Planner

● Fill in for receptionist on lunch and breaks

● Prescreen candidates resumes for recruiter

● Schedule interviews with candidates to meet recruiter

● Post job ads to website, LinkedIn, and CareerBuilder

● Call references for client managers and recruiters Receptionist

● Answer and direct all incoming phone calls

● Assist new candidates with new hire paperwork

● E-verify

● Enter new candidate’s information in the system for payroll Adamson Ford / DriveToday USA (March 2008—February 2013) Birmingham, Alabama

Closing Manager/Sales Assistant

● Assisted loan closings with the customer for each loan that was processed

● Arranged shipping of each unit and entered into inventory

● Held the general manager’s duties in absence of general manager

● Managed and assisted the sales team

● Assisted with structuring of loans

● Entered customer information to the Wayne Reeves system

● Prepared contracts for loan and title closing

Cashier / Collector

● Answered multi-line phone system and directed each call to appropriate party

● Processed and posted loan payments to appropriate accounts

● Made collection calls to customers that were past due

● Utilized Wayne Reeves system with customer’s information, payment arrangements EDUCATION

University of Montevallo (Attended)

Member of Alpha Gamma Delta Sorority

SKILLS

Microsoft Word, Excel, PowerPoint, Publisher, Outlook, ADP, Wayne Reeves Software, Customer Service, Paychex, Guardian (e-verify), Data Entry, AMSI, Entrata, BlueMoon, and Safe Rent (corlogic), Onesite

(leasing and rents), Onesite (accounting), WorkSpeed (work orders), WebSmart Air (AC), AVID

(accounting), MRI (accounting), OnGuard (access), TruVision (cameras/security), SAP, Eempact, Greenshades, Equifax, Avionte, EBI, Sterling, Maximus (I-9)

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