Accounts Payable Specialist

This resume and the information contained herein is the proprietary and confidential information of Kforce. It is provided solely for your evaluation of the Candidate named herein and may not be used for any other purpose or disseminated to any other party. Your receipt of this resume constitutes a Candidate referral which shall entitle Kforce to a placement fee for a period of 365 days. LOUIS QUINN

Summary

Support finance department in meeting goals and deadlines on a monthly, yearly and weekly basis through detailed work, leadership, team building and communication

Technical Skills

MS Office Suite, NetSuite, Great Plains, ADP Workforce Now, QuickBooks Highlights

• Incredibly fast learner of computer software, and able to adapt to new protocols

• Efficient and organized with exposure to Full Cycle Accounts Payable, Receivable and Payroll

• Very strong attention to detail regarding Invoices, Purchase Orders, Receipts and other accounting related documents

• Involved in software implementation from Great Plains to NetSuite Experience

Bruchez Business Services

January 2021 - Present

Accounting Assistant

• Sort Business receipts by accounting category

• Sum all categories via Excel or Yellow Pad Paper

• Enter bank statement detail in Quickbooks if needed

• Reconcile Bank statements each month

• Print P&L, Balance Sheet and Cash Disbursements reports

• Process 1099’s as needed

Outback Steak House

Accounts Payable Specialist

March 2019 – May 2019

• Review and open emails containing invoice submissions from assigned store locations

• Code invoices and enter in system

• Perform Check run once a week

• Correspond with Vendors and Store location for discrepancies

• Review Vendor accounts and pay online vendors through Vendor portal Juiced Bikes

Accounts Payable Specialist January 2020 – February 2020

• Enter approved invoices onto Netsuite

• Review 3 way matching of invoices and 2 way matching if applicable

• Reconcile Bank and Credit card accounts

• Review and resolve accounting discrepancies

• Bill Purchase orders from Netsuite

Progenity May 2019 to October 2019

Accounts Payable Specialist

• Ensure that all invoices have been approved, either through the PO system or manually, according to company policy.

• Ensures that all invoices are paid within contractual terms.

• Responsible for timely follow-up on invoice and PO discrepancies, both externally with vendors and internally with the Purchasing Department staff.

• Ensures that sales tax is properly assessed and/or accrued on all invoices.

• Responsible for monthly reconciliation of the purchasing credit card.

• Performs regular account statement reconciliations for top 10 vendors and others as needed.

• Assists with preparation of the month end Accounts Payable accrual.

• Periodically reviews and maintains Open Purchase Orders, Master Vendor List, and Returned Check Log.

• Tracks and processes phlebotomy invoices, ensuring accuracy and compliance with contracts on file.

• Assists with the management of stale-dated checks. LOUIS QUINN Page 2 of 3

This resume and the information contained herein is the proprietary and confidential information of Kforce. It is provided solely for your evaluation of the Candidate named herein and may not be used for any other purpose or disseminated to any other party. Your receipt of this resume constitutes a Candidate referral which shall entitle Kforce to a placement fee for a period of 365 days.

• Assists with interim and year-end audit requests as needed.

• Facilitates 1099 preparation at year end.

Smart Drive (contract) December 2018 to January 2019 Accounts Payable Specialist

• Manage and filter AP inbox of open invoices

• Enter AP invoices into NetSuite and attach invoice backup to created bill.

• Create purchase orders as requested by various departments

• Send email requests for missing invoice backup or approvals

• Manage petty cash requests and record transactions in the log book

• Resolve vendor payment inquiries or other customer service via phone or email in a timely manner

• Mark inventory on created bills in NetSuite for Installation parts Signature Analytics (contract) November 2018 to December 2018 Accounts Payable/Receivable Specialist

• Process weekly invoices and bills for client

• Reconcile credit card and cash accounts

• Create new SOP’s for client to improve efficiency

• Upload invoice data to various vendor portals

• Review and audit other AP Specialist submissions

• Maintain invoice and vendor databases per client requests

• Perform collection calls and emails using an escalation process

• Enter monthly vendor bills and invoices to client needs Mental Health Systems, Inc June 2018 to October 2018 Accounts Payable Lead

• Manage team of two processors and assist with entering invoices as needed

• Process client and facility rent invoices using MS Excel upload template to Great Plains

• Review and correct invoice batches submitted by processors

• Perform weekly check run of open payables

• Resolve vendor accounts and issue credit memo corrections as needed

• Update employee records with bank information for EFT

• Submit weekly emergency list of open payables to manager for approval

• Provide customer service assistance to vendors and program managers requesting payment updates

• Perform forensic accounting to resolve discrepancies between expense and prepaid accounts California Center for the Arts Escondido January 2018 to June 2018 Payroll/Accounts Payable Specialist

• Process full cycle bi-weekly payroll using ADP Workforce Now module

• Perform full cycle accounts payable tasks including coding and approvals of invoices

• Issue manual checks as requested

• Run payroll reports to calculate worker’s compensation invoices

• Enter manual timesheets onto WFN module

• Generate payroll reports for fiscal year and YTD as needed

• Verify all payroll related updates to employee records by HR

• Calculate local union 122 payroll and process union benefits payments in QuickBooks Lytx, Inc. July 2016 to October 2017

AP Coordinator

• Review emails and address hot-item issues and follow-up with invoice items from previous days

• Forward invoices not approved to managers for approval

• Enter approved invoices in NetSuite

• Collect mail, open and sort. enter checks into deposits spreadsheet

• Review and approve assigned expense reports (J-P)

• Review and approve assigned purchase orders (I-R) LOUIS QUINN Page 3 of 3

This resume and the information contained herein is the proprietary and confidential information of Kforce. It is provided solely for your evaluation of the Candidate named herein and may not be used for any other purpose or disseminated to any other party. Your receipt of this resume constitutes a Candidate referral which shall entitle Kforce to a placement fee for a period of 365 days.

• Review and print freight bills (UPS, DHL express, FedEx Freight) forward to logistics for approval

• Close PO lines as directed by the Accounting Manager

• Download available invoices for (Rogers, LEAF) and forward for approval/process capital lease invoices

Contact this candidate