Data Entry Service Agent
Resume:
RESUME
Heidi Rivas
Ontario, CA 91762
Phone: 909-***-****
aduieu@r.postjobfree.com
WORK HISTORY
PAVEMENT RECYCLING HOLDINGS
July 2018 – Current
Accounts Payable Specialist
Full cycle accounts payable processing in a high-volume environment
Post both three-way PO match, and direct code using GL and/or project coding
Check, Echeck, ACH, Wire, Online, Direct Debit, Credit Card payment processing for multiple branches and entities weekly
Research discrepancies and resolve with vendors, branches, and internal departments
Ensure monthly checklist is completed, reconcile vendor statements, post pending electronic workflow, make sure unprocessed invoices are accrued and open POs are reviewed, assist with monthly trial balance reconciliation
Review all invoices for appropriate documentation and route for approval before payment
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Maintain W9 and 1099 records are accurate, assist with yearly 1099 reporting
Monitor vendor payment terms and take discounts when available
Keep track of credits owed and ensure they are properly applied to the correct offsetting invoices
Work through new company acquisitions, including extensive testing of software
Employee training of new software and daily duties
Special projects as assigned
STATISTICAL RESEARCH INC.
November 2014 – July 2018
Staff Accountant
Full cycle accounts payable for all branches; matching, batching, and coding
Payment and daily maintenance of staff credit cards
Obtain necessary approvals from various ranks in management for invoice payment
Research inconsistencies and resolve with vendors, branches, and internal departments
Work closely with the billing department making sure invoices are paid timely, and within budget
Maintain files for accounts payable as well as customer budgets
Data Entry
Weekly check run
Assist with end of year 1099 and company audit
Assists various departments/branches with travel plans; flight and rental car reservations, per diem allowance
Audit/reconcile all returned per diem allowance and travel invoices/receipts
Answers directly to the Controller
ROBERT HALF (ASSIGNED TO FOOD FOR LIFE)
June 2014 – November 2014
Accounts Payable Clerk
Full cycle Accounts Payable; matching batching coding
Researching inconsistencies and resolve with vendors, branches, and internal departments
Data Entry
File maintenance
Audit expense reports
Weekly check run
THE ICEE COMPANY-Ontario, CA
November 2004 – June 2014
Accounts Payable Clerk
Full cycle accounts payable for 100 + branches
Matching, batching, coding 1000 + invoices weekly
Research inconsistencies and resolve with vendors, branches, and internal departments
Data entry
Weekly check runs
ACH
Audit expense reports
Back up for supervisor when sick or on vacation
KIMCO FINANCIAL (ASSIGNED TO THE ICEE COMPANY)-Ontario, CA
May 2003 – November 2004
Accounts Payable Clerk
General office duties
Data entry
Research billing inconsistencies
Filing
Special projects as assigned
PAC ZONAMATIC INC.-Ontario, CA
August 2002 – April 2003
Secretary
Accounts payable / receivable
Billing
Purchasing
Shipping / Receiving
Maintained log books and files
NESTLE USA-LOGISTICS SYSTEMS-Mira Loma, CA
November 2000 – August 2002
Distribution Services Clerk
Accounts payable
Audit credit card purchases
Data entry
Run reports for the General Manager
Assisted with payroll duties
DELTA AIRLINES – Los Angeles, CA
November 1993 – December 1997
Customer Service Agent
Creating / processing international documents for customs clearance
Creating / processing domestic documents for air freight
Customer Service
Data entry
Shipping / Receiving
Loading and unloading freight
Tracking international and domestic freight
QUALIFICATIONS
Excellent knowledge of accounting and financial principles
Displays a high level of organization and prioritization for the task at hand
Demonstrates flexibility to effectively meet deadlines and changing priorities
Time management and the ability to work on multiple tasks with tight deadlines is excellent
Works well both independently and collaboratively
SKILLS
20 years of office and accounting experience in various industries
Effective communication skills - verbal and written
Strong analytical and problem-solving skills
High level of ethics and professionalism
Computer operations/applications – All Microsoft products including Microsoft Office, Excel, Outlook
OCR Reader
ERP System – D365 – Dynamics – Exflow
Works with an automated workflow approval process
Worked with Maximo; Manbase; JD Edwards; Navision, Workforce
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