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Data Entry Specialist/Scanner

Orange, NJ
$20-$21 per hour
January 08, 2023

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Betty Terry *** High Street, Orange, NJ *****

Phone: 973-***-**** – Cell 862-***-**** – Home


Work Experience

Spectrum Staffing Services (AEGIS Insurance Services - Temporary - Remote) October 2021 to August 2022

Administrative Assistant/Data Entry Specialist

•Transfer reports from MS Word to the company's new database system VMware-Horizon.

•Proofreading and editing reports for approval by the engineers to be finalized for emailing to the clients and Staff members.

•Published (Secured) all documents and reports with a private code before finalizing and submission.

•Download all documents and reports to SharePoint and Workforce so that others can review.

•Schedule and attend meeting. Record minutes and arrange for setup and the food.

•Order of supplies for the department.

•Use of excel VLOOKUP (pivot/tables, IF, Else, AND statement and conditional formatting).

•Sought and distribute mail. Answers calls and directs to the requested department.

•Manage calendar for the engineers.

ProKatchers Staffing (State of NJ-Social Services – (Temporary) – (September 2019 – October 2021)

Data Entry Operator

•Using forms and mapping of historical documents to input client’s data information into the DIMS (Document Image Management System) to create client’s electronic files. Scanning information of clients consists of intake and outtake records for logging Community Development Block Grants and Disaster Recovery projects.

•Access database tracking system to track projects received for review by the State Historic Preservation Office.

•Perform all necessary processing of Health Professions Office staffing requirements, and comments/responses to those submissions, which could include sending out those responses via US mail, via email, and through other electronic processing functions.

•Assists in the creation and maintenance of files, whether electronic or paper for Community Development Block Grant-Disaster Recovery projects in accordance with Health Professions Office policies and procedures.

Green Hill, Inc. - West Orange, NJ (April 2018 – May 2019)

Executive Assistant –Business Office

•Provides administrative support to the Executive Director, Assistant Director, and Faculty members. Provides administrative support to various Committees.

•Managed all emails and calendar appointments for the Executive Director with a high degree of accuracy and discretion.

•Arrange travel, hotels, seminars, workshops, and events for the Executive Director.

•Type and design reports, memos, spreadsheets, letters and other documents for the administrative team using MS Office suite.

•Use of Point Click Care to monitor Residents' billing, reports, medical records, and other personal information.

•Screen and direct all calls to appropriate parties and take detailed messages when needed.

•Worked independently and within a team on projects.

•Medical Billing for services provided by Physicians.

•Use of excel VLOOKUP (pivot/tables, IF, Else, AND statement and conditional formatting).

•Input Residents information into SAP enables all departments to access and share data.

•Applying for Permits and writing Proposals. Preparing contracts for Vendors and the Residents.

•Applying for company vehicles insurance and registrations.

•Prepared invoices for Residents' services and medical expenses.

•Keep track of all donations to the facility and submit a letter of thanks to the donator.

•Scheduled appointments, coordinated meetings, and conference calls. Attended and transcribed/recorded minutes of meetings. Set up and organize food, equipment and material for meetings.

•Deposited of check using Digital Check scanner (cheXpress CX30) and Panini Check Webscan (Remote Capture System-vision 50).

•Organized and maintained various filing systems. Manage calendar for booking conference room reservations.

•Keep track of time, attendance, benefits and payroll using ADP.

•Complete expense reports and keep track of the budget expenses.

•Prepare outgoing mail and record receipts as necessary.

•Schedule electrical and building inspections for certification renewal.

•Report equipment malfunctions or breakdowns.

•Complete incident and accident reports for Employees and Residents.

Apple One Staffing, Rochelle Park, NJ (Realogy Holding Corp – (Temporary) - (October 2017 to December 2017)

Data Entry Clerk (Senior)

•Export all Realogy equity participants' online grant agreements in Merrill Lynch and create employee electronic equity files in Compensation drive, save agreements and confirmations in centralized locations.

•Inputs information from a variety of sources into a database with production volume, accuracy, completeness, and with strong diligence.

Office Team, Jersey City, NJ (The Leaguers, Inc. –(Temporary) May 2017 to August 2017 -

Administrative Assistant - Family Services

•Perform recruitment, selection, and enrollment functions including publicity, answering questions, assisting with completing applications, input application data, preparing acceptance letters, and completing classroom assignments in collaboration with the Center Site Supervisor.

•Entered Data of information on families within ten (10) days of family enrollment as it applies to the Captain system. Develop Family Partnership Agreements (FPA) and make referrals to agencies. Provide on-going contact and follow up with families.

•Coordinate parent workshops to meet the requirements of Head Start Performance Standards and assess the needs of Head Start parents. Provide information on community services, and follow-up services, and make referrals to assure delivery of needed services for families served. Collaborate with Head Start parents, staff, and service providers to ensure the children receive required screenings, examinations and follow-up treatment.

•Record and monitor monthly attendance of students. Contacted family when children are absent three (3) consecutive days without prior notification and excused absence.

•Maintain thorough, accurate, and up-to-date social service records on assigned Head Start families.

•Contact Family Services Specialists to identify inadequacies of existing community resources and/or the need for additional services.

•Kept the Family Services Specialist, and other staff inclusive of teaching staff, (as appropriate) regularly informed of service area activities being planned and implemented by completing the "Planning Form.

•Maintained confidentiality of all children and family records.

Winston Staffing - E. Rutherford, NJ (Hackensack Medical Center - Temporary) April 2016 to June 2016

Administrative Assistant - Tumor Registry

•Scanned and maintained the department filing system of record management and database.

•Provide secretarial & administrative support to the Director, Faculty, and Staff members.

•Prepared memos, correspondence, agendas, minutes, and other documents.

•Maintained calendar and travel expenses for 3 Chief Executive.

•Medical Billing for services provided.

•Arranged travel, hotels, events, meetings and room setup for the department activities.

•Kept track of CME's for Tumor Conference Attendance.

•Maintained weekly activity schedule and topic for the Physician Attending Tumor Conferences.

•Distribution of mail and other correspondence. Distribution of Certificate to the Tumor Conference Attendees.

•I kept track of the budget and expenses. Assist with various projects assigned by the Director of Tumor Registry.

Medical Center Staffing - West Orange, NJ ( Barnabas Health - Temporary) September 2014 to May 2015

Program Coordinator/Administrative Assistant - OB/GYN

•Supported the OB/GYN Chairman, Residency Program Director, and Chief of Service for all aspects of the OB/GYN Residency Program consisting of 24 Residents. Coordinated the recruitment process for the OB/GYN Residency training program including inquiries, all aspects of the application, and the screening process. Assisted in the preparation of reports for the Program Director for the AMA, Residency Review Committee, and the SBMC GMEC concerning the census of Residents, sites, statistical information, and Residency Review Committee requirements. Provided letters of recommendation and verification for Residents.Process I-9 forms for new hires, process Criminal Background Checks, and maintain records for J-1 and H-1 Temporary Residents.

•Medical Billing for services provided by Physicians.

•Monitored New Innovations Residency Management Suite regarding all rotations, 360 evaluations,

the Resident’s evaluations, schedules, curriculum, and duty hours ensuring compliance with ACGME requirements. Maintain the Budget Expense for Activities and Events of the program.

Coordinated and scheduled weekly didactic lectures, journal clubs, and other lectures. Worked with the Program Director to ensure that the core curriculum will encompass important material relating to the knowledge base of Obstetrics and Gynecology as required by the American College of OB/GYN. Prepared and proctored written exams.

•Worked with the Finance Department to manage revenue via PayPal, credit card payments and other sources for events and activities. Secured fees were collected for each event.

•Coordinated the monthly project calendar, including conferences, seminars, program site meetings, workshops, and brochures, maintained a mailing list of program participants, and arranged meeting rooms, food, equipment, and materials.

•Arranged travel, hotels, events, meetings, and room setup for the department activities.

•Prepared contracts, and personnel forms, maintained all files and time of attendance records for the Residents in accordance with St. Barnabas Medical Center and Board requirements.

•Coordinated the rotations of the Residents with the participating Hospitals to ensure the program met Board requirements. Monitored procedure case logs of Residents regularly.

University Hospital, Newark, NJ (Admitting) Jun 1994 to January 2004

Patient Access Rep

Guiding patients through the admissions process by screening patients for eligibility, preparing patient information for clinical staff, and answering patient questions.

Interview incoming patients during intake.

Accept insurance information and communicate with coverage providers.

Log patient information digitally and maintain records.

Process billing information and distribute payment information.

Guide patients to physician examinations.

Facilitate communication of patient cases and status to clinicians.


Certificate in Medical Billing/Coding – KeySkills Learning, Inc. -Clifton, NJ

Certificate in Medical Secretary – Empire Technical School, East Orange, NJ

Certificate in Secretarial - First School of Secretarial - East Orange, NJ

Diploma - Clifford J. Scott High School - East Orange, NJ

Skills: Microsoft Office (Word, Excel (VLOOKUP/pivot tables), PowerPoint, Outlook, QuickBooks), Document Image Management System, Word Processing, Word Perfect, Medisoft Advanced (Scheduling Appointments/Medical Billing), AS400, SalesForce, Child Plus, Co-Path, Marketplace (Banner), PeopleSoft, Point Click Care, Wufoo, Moodle, Blackboard, CRT, Payroll, ADP, Accounts Payable/Receivable, Panini Check Scanner (Hitman Pro 3.8), eVerify, Contract, New Innovation Management Suite, Database Input, Transcriptionist, Insurance Verification, Pre-Authorizations, Medifax, HDX, Webex, Event Events Planning, Workforce, SAP, Order Management, Sharepoint, Dictaphone, Type 80 WPM, VMware Horizon System, Medical Terminology and Quality Customer Service

Contact this candidate