CURRICULUM VITAE INTRODUCING

PORTIA KENEIWE MOKONE

SUMMARY:

Portia is a consummate professional dedicated in making the lives of busy executives easier. Portia excels at managing a continuous, and sometimes conflicting, stream of information, deadline requests, calls and appointments. She friendly assistant to the Managing Director and General Manager w highly self-motivated, quick learner, with a solid work ethic. Skilled at multi taking, strong attention to detail and passionate about helping other executives and creating a satisfying work environment.

Portia would be a great asset to the Company as she has the skill set that you are looking for in the right candidate. Portia is well-equipped to work in a fast-paced and stressful environment. I have worked well within strict deadlines, and willing to put in the work to complete the necessary tasks correctly and on time. I make sure I balance my work with my personal life to avoid burnout, therefore I am continuously refreshed and ready to perform. She’s also a brilliant event organizer. I can write marketing material and can help with other creative projects. Portia will provide the support you need to complete your work and ensure that you concentrate on high-level projects while I take care of the day to day tasks.

CORE SKILLS:

Diary management

Office management

Secretarial Administration

Planning, organizing and coordinating

Meticulous organizational skills

Excellent report writing

Superb written and verbal communication

Extremely discreet and ethical

Self-directed

Emotional wisdom and decision making

Office technology including PowerPoint and Excel

Knowledge of Public Finance Management Act (PFMA)

Attention to detail and accuracy

PERSONAL INFORMATION:

Surname:

Mokone

First Name(s):

Portia Keneiwe

Languages:

South Sotho

IsiZulu

English

Nationality:

South African

ID Number:

780-***-**** 081

EE Status:

African Female

Driver’s License:

C1

Own Transport :

No

Residential Area:

Vosloorus

Notice Period:

Available immediately

SECONDARY EDUCATION:

Institution:

Mfundo-Thuto High School

Qualification:

National Senior Certificate

Year Completed:

1997

TERTIARY EDUCATION:

Institution:

MANCOSA

Qualification:

Financial Management

Year Completed:

Current ( to be completed by Dec 2023)

Institution:

Pretoria Technikon (TUT)

Qualification:

Marketing

Year Completed:

2003

INHOUSE TRAINING – SOUTH AFRICAN SOCIAL SECURITY AGENCY:

Basic Accounting System (BAS) Certificate

Microsoft Excel advanced training certificate

Certificate of attendance for advanced minute takings and report writing skills

Certificate of attendance for Report Writing, Assertiveness and Project Management

Certificate of attendance for Successful PA’s and Secretaries Forum

WORK EXPERIENCE:

Company:

Bluecollar Occupational Health Pty Ltd

Dates:

October 2021 – May 2022

Position:

Executive Assistant to Manager Director

Reason for leaving:

Fixed Term contract not renewed due to Company’s Financial Constraints

Duties and Responsibilities

Provide Administrative Support

Identify items that require personal attention, respond to the appropriate ones directly and redirect selected emails to the direct reports or other departments for resolution.

Coordinate necessary presentations and reviews for the Executive by researching and packaging detailed content.

Monitor expense budgets on a monthly basis and highlight potential issue to the Executive.

Review and quality assure all documents that are submitted for the Executive’s attention.

Develop and maintain document management system (electronic and manual)

Compile the necessary output report/memos for the office of the Executive and ensure timeous submission

Provide Secretarial Support service to the office of the Executive

Act as the first point of contact in the office of the Executive and ensure effective running of the office.

Work closely with the office of the heads of the office to ensure a seamless coordination of workflow with the office of the Executives.

Arrange appointments, interviews and appearances of and by the Executive in line with the diary.

Organize and coordinate logistical arrangements for meetings.

Accompany the Executive to meetings and record minutes and communicate resolutions when required.

Maintain compliance

Study relevant organizational prescripts/policies and other documents and ensure that the application thereof is properly applied on all incoming documents.

Manage the submission of meeting packs and supporting documents by different business units in line with the approved internal timelines.

Manage travel arrangements for the office of the Executive

Compile programs for Executive’s official travels.

Liaise with company’s approved travel agencies to make travel bookings for domestic and international trips for the Executive’s office.

Ensure adherence to travel policy requirements in terms of class of travel and types of accommodation.

Ensure that the Executive is furnished with all relevant emergency contact details upon traveling.

Company:

South African Social Security Agency (SASSA)

Dates:

May 2012 – December 2020

Position:

Departmental Coordinator to GM: Finance

Reason for leaving:

To venture into a family business of back yard poultry

Duties and Responsibilities

Departmental Coordinator to GM: Finance (May 2012 – December 2020)

Support operational tasks like preparation of presentation drafts and meeting briefs.

Attending EXCO and REXCO meeting when required and taking minutes thereto.

Preparation of quarterly and annual reports for presentation at a review session organized by the office of the Regional Executive Manager.

Ability to multi-task and prioritize daily workload

Scrutinize payment batches, checking compliance and accuracy before approval by the GM.

Ensuring that procurement processes and regulations are adhered to.

Managed verbal and written correspondence on behalf of the executive as instructed, maintaining discretion and strict confidentiality of privileged information.

Managed General Manager’s calendar, drafting mails and coordinating meetings, video/conference calls, resolving administrative issues when they arise.

Managed travel itinerary, official and social engagement for the General Manager.

Experience in corporate events and trade shows.

Take on an internal communication planning responsibility, such as supporting weekly team meetings and managing team events.

Previous experience in a personal/executive assistant role with suppliers and company directors.

Filing and Managed databases

Ordering and managing departmental stationery and tech requirements

Receive and send e-mail – prompt when there is something important.

Logging or processed bills or expenses

Acting as a receptionist and/or meeting and greeting clients

Record and manages the Executive’s leave.

Arrange with Courier Company to collect parcels, completes waybill and ensures that parcels are handled according to company standards.

Finance Clerk (July 2006 – April 2012

Duties and Responsibilities:

Managed debt collection Processes

Captured Entity Maintenance forms on BAS system

Conducted follow up on debt cases for recoverability.

Sent out monthly statements to clients

Identified defaulting debt cases for legal services referral

Referral recommendation for debts writes off

Ability to work without constant supervision

Cleared the control of debt suspense account.

Reported monthly on control and debt suspense account

Captured journals using BAS system

Arranged meetings for the unit and serve as scriber during these meetings.

Performed any other duties as allocated by the supervisor.

Handled enquiries from stakeholders.

Company:

Department of Social Development

Dates:

March 2005 – April 2006

Position:

Accounting Clerk

Reason for leaving:

Fixed Term contract expired

Duties and Responsibilities:

Captured information on BAS system

Checked all invoices received for correctness.

Recorded all invoices entered into a system.

Updated all registers and ensure proper filing of all documents (commitments and payments)

Liaised with internal and external clients.

Prepared payments for processing.

Captured all financial transactions.

Taking and typing of minutes for the unit

Referees

Mr. Simple Khau 082-***-**** aduhm1@r.postjobfree.com

Ms Maibi Seshabela 084-***-**** aduhm1@r.postjobfree.com

Ms. Tsholofelo Mokgope 078-***-**** aduhm1@r.postjobfree.com

Ms. Matsiliso Chaka 082-***-****

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