Administrative Assistant Office Clean
Resume:
MG MISTY GRIMES
*****.*.*******@*****.*** 832-***-**** Houston, TX
PROFESSIONAL
SUMMARY
Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Coordination
Organization
Multitasking
Time Management
Communication
Technical Savvy
Travel Management
Professionalism
Problem Solving
Special Event Projects
Document Filing and Retrieval
Confidentiality and Discretion
Executive Schedule
MS Suite/Outlook
Event Calendar Management
Administrative Oversight
Reimbursement Management
Executive Assistant HP Inc. - Spring, TX 10/2014 – 5/2022
• Acted as main contact and gatekeeper when scheduling internal and external meetings with stakeholders.
• Heavy arrangement of domestic/international travel including all accommodations.
• Assisted in keeping all required travel documents up to date.
• Created and managed P.O.'s during process for
internal/external orders.
• Updated organization charts that consisted of over 250 employees.
• Took ownership of group PDL's and updated as needed.
• Handled heavy calendar management for manager.
• Processed and approved travel expenses and reimbursements for senior management.
• Assisted with personal items for manager.
• Trained junior office staff in correct procedures and reporting requirements.
• Assisted in contract employee recruitment.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for manager and direct reports.
• Greeted arriving visitors, determined nature and purpose of visit and directed to arranged meeting.
SKILLS
WORK HISTORY
Executive Assistant The Structure Group – Houston, TX 3/2014 – 10/2014
• Responded to emails and other correspondence to
facilitate communication and enhance business
processes. Organized and updated schedules for 10
executives.
• Ran numerous company reports
• Helped prepare presentations, materials and documentation for use executives in meetings and engagements.
• Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
• Transcribed phone messages and relayed to appropriate personnel.
• Organized and coordinated conferences and monthly meetings. Processed travel expenses and reimbursements for executive team and senior management group.
• Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
• Screened calls and emails and initiated actions to respond or direct messages for managers.
• Assisted in yearly company event for 150 people
Personal Assistant Stacy Wood - Houston, TX 01/2014 - 03/2014
• Displayed absolute discretion at handling confidential information. Oversaw personal and professional calendars and coordinated appointments for future events.
• Maintained appropriate filing of personal and professional documentation.
• Arranged domestic and international travel plans and itineraries. Organized clients' homes prior to arrival home and performed housesitting duties.
• Managed pet care, phone screening, shopping and bill paying to provide clients with premium family time.
• Transported children to and from school, activities and appointments.
• Helped manage vacation home property.
• Assisted in submitting expense reports.
Administrative Assistant Waste Management - 01/2013 - 01/2014 Contractor - Houston, TX
• Scheduled office meetings and client appointments for staff teams. Sorted and distributed office mail and recorded incoming shipments for corporate records.
• Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
• Handled client correspondence and tracked records to foster office efficiency.
• Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data. Restocked supplies and placed purchase orders to maintain adequate stock levels.
• Scheduled office meetings and client appointments for staff teams. Sorted and distributed office mail and recorded incoming shipments for corporate records.
• Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
• Handled client correspondence and tracked records to foster office efficiency.
• Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data. Restocked supplies and placed purchase orders to maintain adequate stock levels.
Office Manager/Assistant UrbanFinancial – Houston, TX 12/2008 - 05/2012
• Kept front office clean and well-organized to keep areas presentable for guests and maximize professional appeal.
• Recorded expenses and maintained accounting records. Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Delivered top-notch administrative support to office staff, promoting excellence in office operations.
Administrative Assistant Schlumberger - Contractor 12/2007 - 12/2008
- Houston, TX
• Executed record filing system to improve document organization and management.
• Scheduled office meetings and client appointments for staff teams. Sorted and distributed office mail and recorded incoming shipments for corporate records.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
• Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
• Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data. Restocked supplies and placed purchase orders to maintain adequate stock levels.
• Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
• Arranged rapid office equipment repair and maintenance with vendors.
Marketing Administrative Assistant Luby's 05/2006 - 12/2007 Corporate - Contractor - Houston, TX
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Assisted coworkers and staff members with special tasks on daily basis. Managed filing system, entered data and completed other clerical tasks.
• Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Volunteered to help with special projects of varying degrees of complexity.
• Assisted in brainstorming for over 100 store restaurant locations.
• Helped coordinate yearly event; March of Dimes
• Assisted in duel advertising with local universities and high school programs.
• Composed and proofread memos, letters and reports to verify error-
• free communication.
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