Iris A. Yost

Tucson, AZ *****

Cell: 520-***-****

adugxv@r.postjobfree.com

Executive Assistant

Vast experience in clinical, healthcare, manufacturing, legal, defense, insurance, real estate, title insurance, academic and financial industries. Cognizant of corporate hiearchy; Leverages strong interpersonal skills to build strong coalitions across organizations; Known for loyalty and integrity; Poised, persuasive, articulate, and confident in dealing with a wide diversity of people; Demonstrates a high level of customer service and proactive in providing solutions; Special talent for setting goals and managing multiple priorities, follow-through skills and meticulous attention to detail; Skilled in handling sensitive issues and trusted confidante; Ability to work independently or as an effective team member; Self-starter, results driven; Excellent problem-solving skills; Ability to make sound judgments in making decisions Demonstrates willingness to accept diverse responsibilities and challenges; Excellent time management skills and ability to organize and conceive new methods to streamline processes; Proactive in anticipating needs of superior; Highly effective in motivating and training personnel; Strong Dictaphone/transcription skills; Strong research, editing and proofreading skills; Knowledgeable with medical, legal and real estate terminology.

EXPERIENCE:

Raytheon Technologies Tucson, AZ

Staff Coordinator, Sr.– Quality & Mission Assurance, Operations

January 2018-October 2022 (Retired)

Provided executive support to Leadership Team. Calendar, Email management. Arranged onsite and Zoom meetings, off-site, team building venues. Arranged domestic/international travel. Prepared expense reports. Organized and created presentations, spreadsheets, reports. Point of Contact for administrative tasks. Monitored office supplies budget and orders supplies as required. Created maintained organizational charts. Answered phones, screens incoming calls and triaged calls to appropriate areas Performed projects on request. Maintained a Secret Clearance.

Executive Assistant – Business Development

May 2007-December 2017

Provided executive support to Leadership Team. Calendar and Email management and insured schedules were aligned with department and program leaders. Arranged travel with an emphasis on complex international travel. Coordinated both military and industry customer visits and heavy interaction with Pentagon personnel. Export documents and military visits submitted through JPAS security system for clearances. Maintained various databases to ensure compliance with the government, Department of Defense and Raytheon. Administrative Point of Contact for the Cadet Summer Research Internship Program (CSRP) included communication and logistic planning with military academies. Organized meetings, offsites, media communication, catering needs, and extra curricula activities outside normal business hours. Scheduled department staff meetings and Gate Reviews. Processed expense statements, reconciled credit card statements and reports. Created PowerPoint presentations for briefings and customer engagements. Prepared Cyber Grants for the Department. Communicated with all levels of personnel and understood hierarchy of organizations. Notary services performed. Maintained Secret Clearance.

Legal Executive Assistant - Office of General Counsel

November 2005 – April 2007

Provided administrative management support for Office of General Counsel. Supervised and mentored administrative support staff. Created Performance and Development Summaries for support staff. Anticipated staffing needs for the Department. Managed timekeeping for Department. Created and developed initiatives and programs for employee morale and led staff to operate effectively in a team-based environment. Exercised confidentiality regarding documentation. Arranged travel, prepared expense statements and reconciled credit card statements. Calendar and Email management. Arranged meetings, offsites, educational training workshops, community events, and social functions. Produced PowerPoint presentations and Excel spreadsheets. Performed research and analysis for multiple projects and reports. Developed a filing system for department for patents. Oversaw document retention as well as archiving process for the Department. Arizona Notary Public License obtained.

The Cancer Institute of New Jersey/University of Medicine & Dentistry of New Jersey/Robert Wood Johnson Medical School New Brunswick, NJ

1995-2005

Management Assistant, Sr.

Provided administrative management support for Chief, Medical Oncology, Professor of Medicine. Composed and edited correspondence, manuscripts, and prepared presentations. Initiated and performed studies, administrative analysis, and special projects. Organized various continuing medical education activities, credentialing, and privileging. Preparation of manuscripts, submission to publishers, proof galleys, and order reprints. Grant and contract preparation for submission to National Institutes of Health and other private and state organizations. Responsible for compliance of personnel policies and union contracts. Maintained University and other Departmental policies and procedures. Developed and implemented plans and procedures to ensure that efficient operational and administrative systems were provided within the department. Maintained established hospital/department policies, procedures, objectives, quality assurance, safety, environmental and infection control. Maintained department accounts, monitored expenditures, and insured budgets were compliant. Supervised various office activities relating to support staff, workflow, projects, preparation of reports, etc. Served as principal liaison with various departments of the University, as well as hospital, Cancer Registry, and affiliate institutions.

Bizerba, USA, Inc. Piscataway, NJ

1993-1995

Executive Assistant

Administrative responsibilities with heavy stenography and transcription. Assisted President in preparation of annual budgets, sales and purchasing reports. Provided support for scheduled trade show events, and direct inquiries through the general public. Assisted in the preparation of media releases. Marketing responsibilities included the maintenance and ordering of product brochures. Assisted Chief Financial Officer focused on coordination and preparation of monthly and annual financial statements. Interaction with regional managers and prepared correspondence and reports. Heavy phone contact with customers, distributors, dealers, foreign subsidiaries, and parent company in Germany. Maintained customer, distributor, and end user’s files relating to marketing, sales and service. Mentored receptionist and temporary office personnel.

First American Title Insurance Company Iselin, NJ

1990-1993

Lead Legal Assistant, Senior

Provided administrative support to attorneys. Instrumental in the creation and installation of the legal claims system for the Northeast which involved direct contact with the corporate, regional and home office. As Lead Legal Assistant for the State Office, was responsible for monitoring all New Jersey State Office legal claim files, composed correspondence and entered claim data in claims system. Prepared all legal documents and reports. Worked closely with Company’s agents in the processing of title applications and heavy customer contact. Assisted in mortgage refinancing applications for the office. Obtained NJ title license to close title in New Jersey. Assisted with bookkeeping skills involving the Company’s State Office accounts payables and receivables and maintained monthly ledgers. Maintained and updated Company’s legal library and provided New Jersey Notary Public services.

JCC of Central NJ Scotch Plains, NJ

1986-1990

Lead Administrative Assistant

Oversaw Center’s main office daily workflow involving special projects, mass mailings, the preparation of correspondence and various reports, and the coordination of educational programs. Performed administrative support for the Executive Director and all Department Heads (Early Childhood Director, Youth Director, and Senior Director). Assisted in the coordination and preparation of all programming, mailings, and public relations matters. Operated specialty duplicating machine, addressograph, and other office equipment.

Prudential Insurance Company of America Iselin, NJ

1985-March 1986

Claims Processor

Reviewed and processed health claims involving NJ State employees. Emphasis was heavily based on quality control. (Worked part-time while being a full-time mom)

Prudential Insurance Company of America South Plainfield, NJ

1975 -1982

Executive Legal Assistant

Administrative support to Company’s in-house attorneys. General secretarial duties were performed, including heavy stenography, typing, and the coordination and maintenance of department’s legal filing system. Prepared all legal documents, reports, and all company related forms. Supported the Legal Assistant in the preparation of Wage Executions and Garnishments. Other duties included assisting department’s attorneys in real estate closings, wills, and other legal matters. Paralegal research duties were also performed as required. Paralegal Certification obtained for legal research. New Jersey Notary Public License acquired.

Technology Skills:

Demonstrates a high-level proficiency in Microsoft Office Suite, Apple Office, Teams, Zoom, Skype, OneNote, Microsoft Windows/ Apple OS, Microsoft Outlook, Adobe Acrobat, WordPerfect, and other software applications. Comfortable and proficient in operating mobile devices and demonstrates strong interest in learning updated technology.

EDUCATION:

Berkeley College, NY/NJ, Associates Degree, Paralegal Certification; Notary Public License

Contact this candidate