Administrative Assistant Data Entry

Maria Gonzalez Tel. 631-***-****

Email - aduft7@r.postjobfree.com Los Angeles, California

QUALIFICATIONS

●Fifteen years of strong professional Executive Administrative, Supervisory/Managerial, team building and support skills. Administrative Coordinator and Client Services work experience.

●Comprehensive writing, effective verbal communication and resolution skills. Ability to work independently, manage a team as well as work cohesively as part of a team

●Excellent organizational, Customer Service Relations and Time Management skills. Highly motivated with the ability to balance multiple tasks simultaneously while meeting timelines and goal objectives

TECHNICAL SKILLS

●Adv. Excel, Microsoft Office Suite( Word, PowerPoint, Outlook) & database mgmt skills.

EDUCATION & TRAINING

●Liberal Arts Studies, Kingsborough College CUNY, NY

PROFESSIONAL EXPERIENCE

Rubies Costume Inc., Farmingdale, NY December, 2017- July, 2022

Executive Administrative Assistant/Administrative Coordinator

●Heavy data-entry, created and entered manufactured products item numbers, descriptions, U.P.C. codes and all specs into the database Simparel system. Entered quotes into the system that were pitched to the Walmart US account and answered incoming dept. telephone calls.

●I managed the database, revenue reports and accounts correspondence as the liaison to the Director of Sales, Director of Costume Production and all head designers on the team for the 70 million dollars in revenue from the US Walmart Stores, Walmart E-Commerce, Sam Club accounts. Entered all of the Walmart U.S. purchase commits for the licensed Sony, Mattel, Universal, Marvel, Nickelodeon merchandise into the simparel database. In charge of all incoming EDI purchase orders from Walmart US and Walmart/Jet.com and converted those purchase orders into excel reports. I also entered the same data manually into Rubie’s Simparel database for the annual manufacturing, overseas shipments, deliveries and invoicing cycles to begin. I kept track of incoming containers with the Rubies Logistics department. I resolved issues for the Walmart store managers on damaged product, late shipments and Walmart customer complaints to Rubies Corporate office via either email or telephone calls regarding Rubies merchandise.

●In charge of creating and updating all data in excel on quarterly and annual sales reports for Rubies Walmart US Stores, Walmart E-commerce and Sam’s Club accounts. Prepared spreadsheets in Excel that tracked pricing, new product listings and created proposals for the huge seasonal buys from Walmart, Walmart.com and Sam’s Club.

●Scheduled interoffice depts.and out of state departmental.conference meetings, taking meeting notes and handling all follow-up email correspondence. Provide executive level confidential administrative support to Rubies Director of Walmart Sales dept. and Rubies Director of Rubies License Department.

Maxi Aids Inc., Farmingdale, NY November 2008- October, 2017 Director of Customer Relations/Executive Adminstrator

●Supervised the Customer service-data entry department, V.A. dept and the Web sales department. I interviewed and trained new hires, also created training manuals, scripts and managed the onboarding of new employees. Heavy data-entry, incoming phone calls, entered and processed incoming state agencies purchase orders, government bids, quotes, Veterans Administration contracts. Downloaded Maxiaids web orders, Amazon Vendor orders, Amazon retail online customer orders and ensured that all online inquiries were answered and monitored that Maxiaids remained the number one seller in the industry for adaptive aid products on Amazon

●In charge of all inter-departmental office tasks and providing executive level confidential administrative support to the Director of Operations. Managing calendars and scheduling meetings, Executive administrative liaison between all departments

●Prepared monthly invoices, daily reports on team productivity, monitor the tracking of Account invoices that were outstanding, set vendor and client account credit lines and account terms. I also handled all escalated issues with accounts.

●Created, organized and maintained all account files, updating database systems and other essential record keeping.

●Worked directly with the Operations Director reviewing and creating action plans and monitoring variances within the organization’s national accounts. Created quarterly and annual revenue reports in Excel.

Comtran Associates, Brooklyn NY June 2007- September 2008

Administrative Assistant to the General Manager

●Created work orders, quotes, invoices in Quick-books, Interoffice memos, distributed mail, answered telephones, logged in technician’s equipment, scheduled technicians work assignments for the week,

●Maintained inventory control and updated the database on all corporate accounts. Entered all completed Service work orders and installations performed by technicians into excel reports. Prepared reports, managed records and follow-up on jobs.

●Typed all business correspondence, emails, contracts, proposal and annual and semi-annual maintenance agreements.

●Performed other tasks as delegated

Total Fire Protection, Brooklyn NY May 2004 - February 2007

Administrative Assistant

●Typed business correspondence, created Contracts, Proposals & Maintenance agreements using MS Word. Received faxed & emailed Purchase orders.

●Created work orders, invoices and quotes in Quick-books. Handled the monthly invoicing for all accounts.

●Scheduled the technicians daily work in the field. Created Excel reports on all completed Service work, job time, parts used and Installations performed by Technicians.

Contact this candidate