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Alina Marie Baez

786-***-**** adufct@r.postjobfree.com

Professional Summary

Highly organized and detail-oriented Paralegal and Administrative Assistant/Office Manager with 10 years of experience supporting senior executives and attorneys. I’m a smiling Grand Central info hub. Which means keeping demanding clients happy while thriving as the primary point of contact for in-house and external phones and website queries. I am technically adept, which means advanced experience using MS Office Suite, creating Excel databases, and PowerPoint presentations. I go above and beyond basic administrative tasks which means I’m willing and ready to take on multiple projects at once Key Skills & Characteristics

• Legal research

• Trial preparation

• Mandatory disclosure and discovery

• Payroll

• Recruiting and interview

employment prospects

• Project planning

• Schedule coordination

• Invoice processing and collection

• Multi-line phone proficiency

• Conference planning

• Family law procedures

• Languages: English, Spanish and

Portuguese

• 40 WPM typing speed

• Professional phone etiquette

• Excellent communication skills

• Customer service oriented

• Social media proficient

• Pleading preparation and legal

document drafting

• Microsoft Excel certified

• Employee training and development

• Filing and data archiving

Experience:

PARALEGAL/ OFFICE MANAGER LOOMIS & LOOMIS P.A. – BOCA RATON, FL 06/2019- PRESENT

After completing 3 years in my role as a receptionist with Loomis & Loomis P.A., I was promoted to head Paralegal for one of the family law attorneys.

• Responsible for preparing and drafting and e-filing legal documents: motions, petitions, answers, settlement agreements, judgments.

• Reviewing financial documents, as well as other correspondence (debt and asset schedules, discovery and mandatory disclosure, financial affidavits, requests for production, Quit Claim Deeds, etc.) and preparing responses for filing.

• Performing legal research using LexisNexis and other tools.

• Maintaining attorneys’ calendars and case files.

• Serving as a liaison between the client and attorney and conducting client interviews and case management. Preparing trial binders and preparing for trials, hearings, mediations, and depositions.

Scheduling appointments, court appearances, mediations and depositions with Opposing Counsel, forensic accountants, and Judges. Submit proposed orders and exhibits to over twenty Judges and Magistrates in two different counties, each with different divisional instructions.

• Oversaw hiring, training and managing receptionists and legal assistants. RECEPTIONIST/ OFFICE MANAGER LOOMIS & LOOMIS P.A. – BOCA RATON, FL 02/2017- 2 P a g e

06/2019

• Welcomed clients and visitors upon arrival at reception.

• Answered, screened, and forwarded phone calls in a professional manner.

• Scheduled and confirmed appointments.

• Directed the flow of mail, faxes, and deliveries to reach the intended recipients.

• Ordered and replenished office supplies.

• Managed the maintenance and repair of office equipment.

• Organized all legal documents and ensure they are updated.

• Ensured all court documents are in order and filed before deadlines.

• Trusted with weekly bank deposits and coordinated all wire transfers. OFFICE MANAGER SPAZA GROUP LLC – CORAL GABLES, FL 09/2015 – 02/2017

• Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.

• Screened applicant resumes and coordinated both phone and in-person interviews.

• Organized all new hire, security, and temporary paperwork.

• Served as a corporate liaison between the finance, IT, and marketing departments.

• Completed final move-out walk-throughs for tenants.

• Communicated effectively with owners, residents, and on-site associates.

• Scheduled contractors for maintenance issues.

• Responded to all Common Ara Maintenance (CAM) inquiries. RECEPTIONIST/ ASSISTANT TO PROPERTY MANAGER NOR PERU CAPITAL II LLC/ ARMANDO ALDEREGUIA LAW OFFICES – CORAL GABLES, FL 05/2012 – 09/2015

• Answered and quickly redirected up to 35 calls per hour.

• Ordered and distributed office supplies while adhering to a fixed office budget.

• Managed office supplies, vendors, organization, and upkeep.

• Directed guests and routed deliveries and courier services.

• Completed final move-out walk-throughs for tenants.

• Communicated effectively with owners, residents, and on-site associates.

• Scheduled contractors for maintenance issues.

• Responded to all Common Ara Maintenance (CAM) inquiries. HOSTESS CRAVE – CORAL GALBES, FL 11/2011 – 05/2012 I started as a hostess, after my first month working with the company, I was promoted to Lead Hostess and 3 months after the restaurants opening, I became a Trainer for all new hostesses. As I was promoted, I gained more responsibilities.

VOLUNETEER WORK MERCY HOSPITAL ARRHYTHMIA SYNCOPE CENTER – MIAMI, FL 2010 – 2012 Assisted the Office Manager in organizing files, making copies, and answering phones. Education & Certifications

• HIGH SCHOOL DIPLOMA 2011 CORAL GABLES SENIOR HIGH SCHOOL

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