Administrative Assistant Executive
Resume:
DOMINIQUE CARDENAS
aduf7o@r.postjobfree.com
San Jose, CA 95128
Contact
Adaptable professional with 8 years of work experience and proven knowledge of leadership, problem-solving, and workflow prioritization. Aiming to leverage my abilities to successfully fill the recruiting coordinator role at your company.
Career Objective
TALENT ACQUISITION SPECIALIST SCHEDULER (CONTRACTOR) PLUME DESIGN, INC — Palo Alto
Jan 2022 - Jul 2022
EXECUTIVE ASSISTANT
WHITEHAT SECURITY — San Jose
Feb 2020 - Nov 2021
OFFICE ADMINISTRATOR
WHITEHAT SECURITY — Palo Alto
Mar 2018 - Feb 2020
E x p e r i e n c e
Fast paced, high volume, full-cycle recruiting including preparing and conducting phone screens, and in-person/ Zoom interviews
Serve as point of contact for Hiring Managers and interviewers regarding candidate interview schedules and rescheduling of interviews
Provide continual updates to Talent Acquisition team Supporting 4-5 recruiters scheduling candidates within the US and Europe Built and managed strong relationships with candidates, hiring managers, partners and executive assistants to help ensure the timely scheduling of onsite and remote interviews with heavy calendar management Scheduled interviews between candidates and interview teams across different departmental functions and time zones
Coordinate scheduling of post-interview debrief meetings with the hiring team Managed calendars, scheduled appointments, meetings, luncheons and conference calls, as well as arranged all travel plans
Manage and prioritize schedules to ensure that their time is focused on critical, strategic issues Scheduled and coordinated weekly, biweekly and monthly management and new ideas team meetings Coordinate communications, track and follow up on requests and identify those of importance which require immediate attention
Perform a variety of accounting activities, such as preparing expense reports, purchase orders, and invoices each month
Ensure and maintain confidentiality of all communications and documentation Greet visitors, ensure they sign our standard NDA and ensure employees are aware a guest is waiting,
•
•
•
•
•
•
•
•
•
•
•
•
•
•
ADMINISTRATIVE ASSISTANT
BRIGHT HORIZONS — San Jose
Jan 2013 - Jun 2017
PRESCHOOL TEACHER
BRIGHT HORIZONS — San Jose
Jul 2006 - Jan 2013
creating a positive first impression of WhiteHat Security Answer main telephone and direct callers to the appropriate employee Prepare Fed Ex/UPS shipments and request pick up service as needed in a timely manner Maintain/Order Office supply inventories
Facilities Requests - Call in maintenance related issue to Property Management Create/reconcile monthly expense reports for department credit card Manage Temporary Badges and logbook
Maintain cleanliness of lobby and conference rooms and coordinate setup as requested Work closely with recruiter to schedule phone and onsite interviews 3 New Hire Orientation – Send Candidate Email, Conduct Orientation, New Hire Tour, assemble new hire kits, send Welcome email with photo
Greet and escort candidates; ensure managers attend interviews in timely manner Coordinate candidate travel & candidate expense report process Support, contribute and coordinate activities related to company events Order food for office-wide trainings and events
Organize and operate the center's office systems while representing the company and the center positively to the community
Update and maintain files in accordance with state and federal regulations and within Bright Horizons Family Solutions guidelines
Provide all necessary reports and paperwork as needed Answer any incoming calls – internal and external and route properly Maintain appearance of front lobby, office and common areas Manage calendars for the leadership team
Ensure safety of children at all times.
Develop and implement appropriate curriculum to reflect observations and goals of individual children & classroom development
Engage and communicate with each child during activities and routines Implemented Project Approach curriculum to support department goals & programs Facilitated regular parent/guardian conferences to assess and report student progress and developmental goals
Ensured the wellbeing of children from infants to school age group – created a safe and supportive learning environment
Built strong relationships with children, parents and colleagues in childcare center Quickly adapted lessons to meet the interested and needs of children.
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
CDA-CHILD DEVELOPMENT ASSOCIATE CREDENTIAL
Jan 07
Education
S k i l l s
Providing Feedback
Employment Data Tracking
Global Talent Acquisition
Employee Orientation
Problem solving
Communication skills
Teamwork Skills
Google Suite
Microsoft Office Skills
•
•
•
•
•
•
•
•
•
Contact this candidate