Document Controller Executive Assistant

ALEXIS CLARKE

347-***-**** aduf1r@r.postjobfree.com

PROFESSIONAL SUMMARY

Dedicated Project Management Professional with extensive experience collaborating with clients, promptly identifying needs, and recommending products and services to accomplish clients' goals. Strong communicator focused on delivering outstanding customer care. Accustomed to supporting executive team on Bid contracts, RFP, RFI, proposals, COI’s, LOI’s, Budget Analysis, Supply Chain Bulletin & Procurement, Market deliverables, and Vendor list, weekly strategic planning meeting & Meeting minutes preparation. Driven & Ambitious, willing to pitch in and assist with any task. Responsible professional proudly promoting wide-ranging skill set. Highly organized individual with more than 6 years working for Commercial construction SKILLS

• Contract Documentation and control

• GC PAY

• MS Office Suite – PowerPoint, SharePoint, Excel,

• CMIC (like Smart Sheet)

• Oracle

• SAGE

• Procore Construction Management

• AutoCAD Timberline

• Change Management

• Building Connected

• OSHA 30 NYC SST

• Salesforce

WORK HISTORY

Purchasing Assistant Document Controller -Purchasing, Commercial Construction Structure Tone – New York, NY 4/2020 -

• Provide administrative & project specific support.

• Facilitate meetings & coordinate between high level clients

• Develop & manage project timelines and team deliverables.

• Produce reports on documentation & progress as requested.

• Process incoming/outgoing transmittals

• Perform reoccurring training on document management requirement

• Coordinate heavy schedule between high level executives

• Coordinates among professional disciplines (i.e., architects and engineers)

• Reviews and processes proposals, submittals and RFI’s (requests for information to the design professionals)

• Document control including reviewing and tracking changes to the contract documents

• Assists with punch listing and assembling close-out documents

• Strong with paperwork and organized.

• Produce reports on documentation & progress as requested. Executive Assistant

Platinum Maintenance- 06/2017- 04/2020

• Monitor contracts and service agreements for correct pricing and information, while coordinating changes to agreement which might occur during contract lifetime.

• Monitor contracts and service agreements for correct pricing and information, while coordinating changes to agreement which might occur during contract lifetime.

• Prepared documents, reports and presentations for senior executives and Vice presidents. Ordered and purchased building materials for site construction.

• Issued purchase orders and coded invoices for payment to verify contractor billings.

• Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team efficiency.

• Handled logistics, catering, agendas and non/ Business travel arrangements for meeting and event planning for board of directors, president, and executive vice president.

• Arranged corporate and office conferences for company employees and guests. EDUCATION

BBA: Business Communication, 05/2014

Nazareth College of Rochester - Rochester, NY

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