Administrative Assistant Executive

Gabriela Tejada

El Paso, TX *****

915-***-**** - adud1g@r.postjobfree.com

Professional Summary

I have years of experience in various administrative positions. Proven leadership in training employees. Highly self-motivated, quick learner, with a solid work ethic. Skilled at multi-tasking, and committed to delivering high quality results.

Skills

Leadership

Punctual

Organized

Adaptability

Teamwork

Office Supplies and Inventory

Master Calendar Management

Records Management Databases

Administrative Oversight

Invoice Preparation

Bookkeeping and Basic Accounting

Intuit QuickBooks

Work History

05/2015

Bachelor’s in health administration, Southwest university

10/2022 to Current

Executive Administrative Assistant

Southwest Finance Management – El Paso, TX

Overseeing personal finances, business, and investments of two CEOs

Work on rental agreements handle insurances for buildings pay invoices organize meetings, and calendars

maintain communication with lawyers cultivate and strengthened partnerships

Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.

Organized and updated schedules for executives.

Responded to emails and other correspondence to facilitate communication and enhance business processes.

Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.

Prepared presentations, materials and documentation for use executives in meetings and engagements.

05/2022 to 10/2022

Financial aid/ va coordinator

SOUTHWEST UNIVERSITY

Responsible for overseeing two departments

Specialize in helping students with Financial Aid, along with veteran benefits

Organize trainings to ensure that the departments maintain compliance with federal, and state policies

Coordinate day to day tasks

Knowledge in working with traditional and nontraditional programs

09/2020 to 05/2022

VA CERTIFYING OFFICIAL

SOUTHWEST UNIVERSITY

Responsible for seeing all military students

Process VA benefit certifications through the appropriate systems, verify student benefit eligibility for applicable benefits, ensure that University maintains the compliance with all related federal, state, state policies

Keep all VA student files organized, and up to date.

01/2020 to 07/2020

executive assistant

8 hour sleep clinic

Provided a full range of support for the CEO, and for the Office Managers

Arranged travel, meetings, appointments, and a general calendar for the CEO

Handled highly time sensitive and confidential human resource and legal documents

Responsible for accurate and effective planning

Utilized a daily planner, as well as Outlook to schedule appointments

Coordinated conference calls, board and management meetings, and events

Analyze business data, and compile reports for the CEO

Created several data bases systems

Helped transferred the medical practice virtually.

11/2017 to 01/2020

STUDENT ADVISING DIRECTOR

SOUTHWEST UNIVERSITY

Oversaw the Student Advising department

Was responsible for developing student's degree plans, along with schedules

Ensured that all academic staff was adequately trained and delivered optimal services to all students, and staff

Made sure all deadlines were met.

08/2015 to 11/2017

SPECIALTY PROGRAM COORDINATOR

SOUTHWEST UNIVERSITY

Provided a full range support to the program directors, and clinical coordinators

Created, and maintained student files, medical files

Acted as a point of contact for incoming students, and active students

Sent out paper work to hospitals, and clinics

Carried out day-to-day operations.

Education

05/2015

Bachelor of Science: Health Administration

Southwest University At El Paso - El Paso, TX

Languages

English

Spanish

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