Purchasing Agent, Data Entry, Admin Assistant, Eligibility Specialist
Resume:
Heidi Lane
aducnw@r.postjobfree.com
HISTORY OF EMPLOYMENT
June 2016 Housing Authority of the County of San Joaquin
To Nov 2021 Purchasing Agent
Develop, prepare and process bid documents for the solicitation of all competitive and non-competitive procurements from start to finish. This includes, but is not limited to, assisting in the preparation of scope of work, completing the procurement package with required forms (e.g., Request for Proposals, Invitation for Bids), advertising in local newspapers, addendum issuance, bid openings, proposal evaluation, pre-construction meetings, site visits, contracts, and award.
Ensure ongoing contract administration and monitoring of budgets to keep contracts from exceeding budgeted amounts.
Generate and issue Purchase Orders for services and goods.
Process vendor invoices to ensure timely payment.
In accordance with internal reporting requirements, prepare and provide a monthly “Significant Purchase Report” on purchases that exceed the Department of Housing and Urban Development’s (HUD’s) small purchase threshold) for the Housing Authority’s Board of Commissioner’s meetings. In addition, generates and provides Staff Reports for various procurements that exceed the small purchase threshold.
Prepare cost price analysis for procurements.
Research, interpret, and ensure compliance with procurement policies and procedures, HUD’s Codes of Federal Regulations, and with local, state and federal laws.
Evaluate and update monthly generated vendor reports for expired contracts and expired insurance policies.
Analyze agency costs to ensure the agency is getting the best value for purchases and services.
Ensure all Housing Authority internal insurance policies are kept up-to-date and paid on time.
Evaluate all insurance policies regularly to ensure coverage is adequate.
Responsible for maintaining and renewing Agreements for Services and Leases for agency owned properties.
Responsible for maintenance of the agency’s fleet vehicles.
Ensure and maintain a good rapport with various vendors in professional settings as well as meeting contractors on-site for various development/ construction procurements.
Oct. 2014 Housing Authority of the County of San Joaquin
To June 2016 Administrative Analyst
Assisted in the implementation of an agency-wide inventory tracking system.
Responsible for the purchasing and tracking of Maintenance, Repair and Operations (MRO) supplies for the agency’s Public Housing sites.
Provided technical support for procurements, collected data, conducted pricing comparisons, and assisted in the general solicitation process.
Responsible to scan all technical documents into a designated computer program eliminating the need for hard copies.
Recommended and participated in updates and revisions to internal policies and procurement procedures.
Provided recommendations and assisted with revisions to the agency’s Administrative Plan and Admissions and Continued Occupancy Plan to ensure compliance with HUD regulations.
Assisted in preparing and providing recommendations for the submission of various grants.
June 2003 Housing Authority of the County of San Joaquin
To Oct. 2014 Compliance Supervisor
Compliance Supervisor in the Housing Choice Voucher Department which is one of the largest divisions of the Housing Authority, providing over 4,000 participants with rental assistance within San Joaquin County.
Evaluated work performance, conducted employee evaluations, managed time off requests and leaves of absence, provided new employee training, and administered disciplinary actions.
Established performance standards (goals) for employees and monitored their progress in achieving these standards.
Ensured the Leasing Specialist’s work complied with Authority policies and HUD regulations.
Reviewed and corrected programming submission errors.
Served as a liaison for any outside entities performing auditing or management reviews, including the Office of the Inspector General (OIG), the San Joaquin Grand Jury and HUD.
Evaluated annual and monthly reporting requirements to HUD to prevent any fatal reporting errors.
Ensured effective and efficient operations of continued occupancy.
Handled internal and external complaints to mediate any problems.
Provided monthly reporting, updates and supporting data on caseload status.
Prepared and implemented department policies and procedures.
Updated internal departmental procedures and reports with action taken.
Enforced policies and procedures established in the Housing Choice Voucher Program (HCVP) Administrative Plan.
Maintained and assigned case records to staff.
During employee absences, assisted in fulfilling duties as needed to maintain proper coverage of caseloads.
Reviewed Housing Assistance Payments (HAP) Contracts for accuracy.
Responsible for the tracking of delinquent payments on participant’s repayment agreements and making recommendations for termination if necessary.
Conducted quality control review of files to ensure passing scores in the Section Eight Management Assessment Program (SEMAP).
Investigated fraud allegations and provided guidance in generating Notices of Proposed Terminations.
Performed duties related to the management and maintenance of the Authority’s assisted housing programs, including but not limited to contracts, special programs and projects, portability, and programs for special need populations.
Extensive knowledge of operations, purposes, policies, and regulations of the Housing Authority including local, state, and federal laws.
January 1995 Housing Authority of the County of San Joaquin
To June 2003 Eligibility Specialist
Interviewed participants for annual and interim reexaminations and updated tenant information accordingly.
Verified all information and calculations for correct data entry regarding total tenant payments, including preparing the required forms and correspondence.
Processed cancellations of Housing Assistance Payment (HAP) Contracts.
Completed data entry into the computer system on all assigned cases and processed HUD forms in accordance with Authority policies and HUD regulations.
Calculated and prepared repayment agreements for participants.
Established and maintained good working relationships with participants and vendors.
Mediated problems and complaints.
Reviewed and investigated fraud allegations.
Processed notices of proposed termination of eligibility.
EDUCATION Associate of Secretarial Science Degree
Humphreys University, Stockton, CA
High School Diploma
Lincoln High School, Stockton, CA
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