Dear Sir

I would like to submit my application for the above referred post.

I am B. Com graduate of Mysore University having administrative, secretarial and computer background. I am having around 18 years experience, out of which 14 years in overseas reporting to the Senior Most Executives of the companies.

I am enclosing herewith my brief updated Bio-Data. The certificates and testimonials will be produced at the time of interview.

I shall be grateful to you if you could please consider my application for the above opening since it is matching my qualifications and experience.

Thanking you

Yours faithfully,

SATISH G. NAYAK

Mobile Nos. 00-91-797-***-**** (India)

Skype ID: Satish.Nayak7

B I O – D A T A

Name : SATISH GOPAL NAYAK

Address : House No. HSH-12

Hutha Calony, Bhadravathi – 577 301 (Post)

Shimoga – Dist., Karnataka, India

Contact No. : Mobile Nos. - 00-91-797-***-**** (India)

E-mail address : aducnq@r.postjobfree.com

Date of Birth : 10.02.1966

Passport No. : V8324665

Languages : English, Hindi, Kannada, Konkani and Arabic

Qualifications :

Educational : B. Com (Mysore University – 1986)

Technical : a) English Typing Senior

b) English Shorthand Intermediate

c) Computer Courses: MS Office, MS Access,

Tally–7.2, Lotus Notes, E-mail, Fonts packages

d) Diploma in Computer Applications and Graphics (Adobe Pagemaker– 7, CorelDraw – 12, Adobe Photoshop-7)

e) Arabic Course (Short term)

Experience :

1)M/s. Reliance Communications Ltd., Mumbai (telecomm company of Reliance Industries Ltd.,) as Office Administrator reporting to the Commercial Head from 01.02.2017 to date.

Independent correspondence, co-ordination and follow up of work with the executives, preparing monthly itinerary of the boss and his subordinates, keeping track of the same, monitoring staff muster and their attendance, checking and managing of e-mails, forwarding to the concerned persons, opening and distribution of incoming mails of boss, collection of various daily reports and MIS, acting as a liaison between the management and senior executives, coordination with HR department, collecting and preparing agenda items, attending, taking and preparing of minutes, screening incoming calls of the boss, taking dictation, arranging video and audio conferences, making hotel and airline reservations, maintaining files of routine and confidential nature of correspondence, typing letters, memos, handling personal work of the boss etc., whenever required.

Contd ..2...

: 2 :

2)M/s. WorleyParsons, Riyadh, Saudi Arabia (from 12.07.2012 to 24.12.2016)

As Senior Administrator reporting to Project Director for their China Railways Construction Corporation, Riyadh from 01.12.2015 till 24.12.2016.

Booking hotel accommodation of site staff, keeping its records, maintaining site petty cash, office inventory, follow up of site staff requirements with H.O., renewal of Iqama, medical cards, exit and re-entry visas, Saudi driving licenses, tracking information regarding Iqama, traffic fines etc., ticket and hotel bookings, submission of drawings to client office and keeping its records etc.

As Senior Administrator reporting to Project Director for Marafiq sites from 10.12.2014 to 30.11.2015.

Collection of time sheets of site staff and submission to client with invoices, follow up of payments, keeping track of payments received and outstanding invoices, follow up and co-ordinate with client regarding approvals of submitted CVs of site staff, letters etc.

Calling and scheduling interviews of shortlisted Saudi candidates with respective departmental heads under Saudisation, sending Interviewers Evaluation Reviews and keeping updated the information with HR office, taking minutes of meeting of site staff, follow up with H.O. Administrative personnel the requirements of site staff etc. submission of drawings and documents to client office and keeping its records, flight and hotel bookings.

As Site Office Administrator reporting to Project Director for their SIPCHEM (Saudi International Petro Chemical Company), Jubail, Saudi Arabia from 12.07.2012 to 15.10.2014.

Updating Master Document Recording System of incoming and outgoing letters of Contractor, transmission of outgoing letters, keeping track of letters to be responded, maintaining personal records of site staff, liasoning with Head Office in the process and renewal of Iqama, medical cards, exit and re-entry visas, Saudi driving license, tracking information regarding Iqama, traffic fines, processing of site temporary access and permanent IDs, vehicle site stickers, arranging vehicles, point person for time sheets, leave requests, payroll, monthly expenses, third party invoices of site staff, coordination with vehicle leasing companies for vehicle repair and maintenance, Multiple Exit and Re-Entry passes etc., follow up with site staff, coordinate with H.O., update and submit time sheets summary/labour reports to clients on weekly basis, perform all other HR Administration tasks assigned by the Project Director.

Contd .. 3 ..

: 3 :

3)M/s. Kazmunai Services, Kazakhstan for their AGIP KCO project as Site Office Administrator reporting to the Project Director from 07.01.2011 to 25.05.2012.

Typing all outgoing correspondence to the contractors and subcontractors, collecting agenda items, attending and preparing minutes of site meetings, preparing memos, letters, working on word, excel, power point etc., independently handing regular correspondence, correcting and finalizing drafts, checking and marking of e-mails to the concerned persons of the respective departments, preparing transmittals for drawings and documents, updating Master Document Recording System of incoming and outgoing correspondence on daily basis, stationery management at site, maintaining and updating hard copies of all project files, documentations, scheduling meetings, fixing appointments, updating Time Sheets of staff, international and domestic ticket bookings of employees and staff, managing the movement of drivers at site and their time sheets, involving in administrative functions wherever and whenever required at the site.

4)Veolia, Saipem and Al Jaber (VSA) consortium for their Qatar Shell GTL project (Pearl Gas to Liquid project), Ras Laffan, Qatar as Executive Secretary reporting to the Project Director from 17.11.2009 to 07.12.2010.

Typing all outgoing correspondence to the client, consultants and subcontractors, checking, preparing and submitting Milestones, Progress Payment Certificates, stationery management at site, updating Master Document Recording System of incoming and outgoing correspondence on daily basis, maintaining and updating hard copies of all project files, documentations, scheduling meetings, fixing appointments, updating Times Sheets of staff, international and domestic ticket bookings of employees and staff, managing the movement of drivers at site and their time sheets, involving in administrative functions wherever and whenever required at the site, collecting agendas, attending and preparing minutes of site meetings, preparing memos, letters, working on word, excel, power point etc., independently handling regular correspondence, correcting and finalizing drafts, checking and marking of e-mails to the concerned persons of the respective departments.

5)M/s. SABIC (Saudi Basic Industries Corporation), Saudi Arabia as Administrative Secretary reporting to the Head – Employees Relations and Compensation from 25.05.2007 to 16.11.2009.

Maintaining and updating more than 4,000 active files of employees through Kardex system. Letters to various Consulates/Embassies for arranging visas of employees going overseas, follow up and co-ordinate with employees, administrators, secretaries of all departments and the management regarding issuance of medical cards, letter of appointment, employee contracts, leave, resignation, final settlement etc. Preparing memos, letters, working on word, excel, power point etc. Collecting agenda items, arranging and attending meetings and preparing weekly minutes etc.

6)M/s. Voltas Ltd., Abu Dhabi, U.A.E. (One of the Tata’s group companies having overseas MEP operations) as Executive Secretary reporting to the Project Director for their Intercontinental Refurbishment Project, Abu Dhabi, U.A.E. from 05.10.2005 to 11.03.2007.

Contd .. 4 ..

: 4 :

Taking dictation, independent correspondence, handling all site correspondence and part of administrative work, submission of documents to consultant’s office, filing, documentation, checking of e-mails, marking to the concerned persons, follow up of work with the concerned executives of the company, keeping petty cash, monitoring movement of drivers, follow up of work with the Head Office personnel etc.

7)M/s. Costain Abu Dhabi Company W.L.L., Das Island, Abu Dhabi (British managed construction company) as Executive Secretary reporting to the Project Manager from 11.10.2004 to 28.06.2005.

All site correspondence, independent correspondence, checking of e-mails, distribution of mails, filing, follow up with Head Office, mobilization of labour and staff at site, keeping track of optima cards of oil fields, charter booking, hotel booking etc.,

8)M/s. Six Construct Ltd., Dubai, U.A.E. (European based construction company) as Site Secretary from 15.10.1996 to 13.12.2001.

Attending and taking minutes of meeting, taking dictation, typing letters, keeping schedule of visits, calls to be made for the day by the General Manager, maintaining reminder, confidential and routine files, reports etc., collection of reports from the sites and follow up of the assigned works with the concerned executives and Head Office personnel while reporting to the General Manager at Head Office.

Submission of quotations, keeping and updating records, documents, test reports required to be submitted at the time of submission of tenders, preparation of pre-qualification documents, all the secretarial works involved from the time of receipt of tender till the time of submission of quotation while reporting to the Head of Tendering Department at the Head Office.

Submission of reports to consultants regarding progress of works achieved, labour/staff at site, clarifications to technical queries, submission and documentation of drawings, test reports of lab, typing letters, maintaining project files, reports etc., follow up of works with the Head Office personnel while reporting to the Project Managers at the site offices.

Giving the final shape to the drafted letters, independently handling correspondence wherever it is required.

9)M/s. Ion Exchange India Ltd., Mumbai (multinational chemical company) as Personal Secretary reporting to the Executive Vice President from 11.07.1991 to 08.03.1993.

Taking dictation, typing, interacting with the senior executives of the company, collecting weekly/monthly reports, maintaining routine and confidential files, typing minutes, reports, follow up of assigned works with the executives of the company, attending phone calls of the boss etc.

SATISH GOPAL NAYAK

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