Administrative Assistant Data Entry

Carmen Maneiro 718-***-**** adubxe@r.postjobfree.com Brooklyn, NY 11214

Administrative Assistant

Bilingual administrative professional with over 25 years of broad expertise collaborating with cross-functional internal and external clients in fast-paced arenas. Analytical problem-solver driving innovative solutions for seamless operations. Detail-oriented team leader and self-motivated team player with proven success managing multiple simultaneous tasks. Disciplined quick learner with exceptional interpersonal, organizational and communication skills. Career Overview

LooseLeaf Eyewear, 2015 – 2019

Production Manager

Reviewed customer orders and purchasing with sales rep; and reviewed all vendor guidelines and routing instructions. Submitted purchase orders (POs) to overseas factories, ensuring production process was cost effective.

Analyzed development and any issues, proactively communicating them to design team and sales department; and communicated daily with factories to monitor production process and adjust ETD and ETA schedule as needed. Entered customer POs as well as overseas production orders into Web Synapse system.

Received incoming electronic data interchange (EDI) orders and created UCC labels. Sent outgoing 856 (ASN), 810

(invoicing) and 997 (functional acknowledgment). Created Excel sheet on stock inventory and adjusted as needed.

Coordinated business luncheon meetings; and greeted visitors, offering assistance if needed. Assisted sales rep with showroom arrangement; and assisted accounting with any supported documents needed and chargebacks. Pan Oceanic Eyewear, 1994 – 2014

Production Manager

Established priorities for specific customer orders, and assigned responsibility for specific tasks. Reviewed open order reports daily to guarantee in and out, on-time shipments from warehouse to customer.

Monitored, reviewed and tracked all PP, TOP and samples submissions/approvals. Monitored all Clarie’s POs, which included PO confirmation, packing material, PP and IC sample review along with submission/approval.

Maintained inventory on materials needed to complete production process, handling non-EDI customer billing and mailing of invoices. Scheduled and confirmed all air, sea and FOB bookings with overseas freight forwarders.

Printed, split packing slip and distributed to NJ warehouse for customer shipments, communicating daily with warehouse managers to track inbound shipments and status. Entered of in-house POs into ADS system. EDI Coordinator Assistant

Received incoming EDI 850 (POs), troubleshooting any EDI incoming or outgoing issues. Reviewed any outstanding pending credit approvals electronically on weekly basis.

Created UCC labels and submitted to shipping warehouse department. Administrative Assistant

Provided high level of administrative support for president of company, sales representatives, and technical team. Provided account support, reviewing all office payments and inventory invoices.

Managed office operations to ensure efficiency and productivity, including ordering stock and supplies; managed phones, directing calls and taking detailed messages; and managed calendar for all appointments and events.

Assisted in and coordinated business luncheons and meetings; and assisted accounts receivable in handling of chargeback and proof of deliveries. Coordinated conference registration and management company visits.

Issued supported documentation and reports to Audit and CFO on quarterly basis. Printed end of month reports

(commissions, inventory, sales order, open POs, royalty reports) and distributed to appropriate departments. Education & Training

Diploma, Eastern District High School

Accounting/Data Entry Program, SCS-Business Institute

Computer Skills: Microsoft Office Suite (Word, Excel, PowerPoint), Dropbox, Windows 7&8, ADS, Envision, AS400, Spring System, Web Synapse

Language Fluency: Spanish

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