Document Controller Control
Resume:
CURRICULUM – VITAE
VIVEK KUMAR
P.G.D.C.A with experience of more than 12 years as Document Controller, Turnover Management System Controller (TOMAS), Construction Management System (CMS) & QC Technical Support with maintenance data updating of Engineering & Construction, Oil & Gas industries in EDMS system.
Contact Details:
Mobile: +968-******** - Oman
+919********* Whatsup
Email : **********@*****.***
: ***********@*****.***
Objective: To participate and develop various documentation solutions in an organization where my technical and interpersonal skills are predominantly utilized, either at the front-end or at the back-end.
Key Skills:
Strong experience in documentation field
Successfully handled and completed numerous large-scale projects for multiple clients
Multiple qualifications in the documentation field with strong & effective knowledge
Achievement oriented, with strong planning, leadership and international skills
Good written and oral communication skills
The ability to effectively prioritize tasks and manage large sized teams
Good team player with excellent organization and motivation skills
Ability to perform consistently under pressure and in varied environments
Proficient in the usage of relevant software packages
Ability to adapt quickly to ideas, methods and environments
High emphasis on detailing and accuracy
Exposure to Project execution and handover and control of documentation
Ability to communicate with people at all levels and with differing backgrounds
Familiar Skills :
EDMS TECHNOLOGY: PROARC, EDR, eROOM, ProjectOnline (POL), Engineering Document Inquire System (EDIS), Construction Management System (CMS), Turn Over Management System (TOMAS), INDRA, MyProject, PetroPCS, Petropact
ROLE/PURPOSE: Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for Construction Projects and/or Detailed Engineering Projects. Role holder would be under minimum supervision of his superior.
RESPONSIBILITIES: Receives and registers approved document for detail engineering or construction engineering project, including in house generated document. Generate the daily, weekly monthly issuing document report and send to all the project team as per company procedure.
Update the Document library with the latest revision and necessary modification. Allies with the client, project team, Sub-contractor for sorting out the problem related to the document discrepancy. Issue the PMC Inspection Notice (PIN) to the client. Maintain and update the log sheet. Provide the specific report as per management requirement.
Maintains specifically assigned project database. Ensures proper document classification, sorting, filing and proper archiving. Reviews completeness of documentation and prepares document transmittal. Performs document quality check in accordance with Company’s engineering document control procedures. Performs file backup to ensure proper storage and archiving of electronic registers. Prepares engineering project reports, as may be required.
Profesional Experience :
Nov 2019- : Jan 2022 (SALALAH LPG JI2033 in Oman)
Feb 2022 to Present (Duqm Refinery JI2037 in Oman)
Working with for Petrofac in Oman as a Sr. Document Controller and SR.Turnover Operator for the project SALALAH LPG JI2033 in Oman . Petrofac an EPC Company in the field of Engineering, Procurement, Construction and Management in the Oil and Gas, Refinery and Petrochemicals.
As a Document Controller responsibility
Liaise with engineers, clients, suppliers or third companies as required.
Coordinate the activities of Document Control, including distribution and auditing controlled documents.
Manage the electronic and hard copy filing of project related technical documentation.
always Acting and working in a safe manner
To retrieve and issue documents (from project archives) as and when needed for reference.
Preparing Quality Checklist for both engineering and vendor documentation which help in quality output.
Document quality check (Rev,Title, Logo,Sheet NO., Doc No.(format xlx,xlxm.)etc.)
Daily Create the report of issued Engineering and Vendor documents.
Issuing of Engineering and Technical Documents.
Controls issuance of document numbers, including maintenance
Check the Documents with correct issue like as (IFI.RFS, IFC, IFD, VOID etc.)
Perform all ESCN (Engineering Squad Check Notice).
Electronic Document Review (EDR) for engineering documents.
Educating the team about the project activities and work process.
Provide the Document to Project Team as per requirement.
Controls issuance of document numbers, including maintenance
Make sure all documents are processed on daily basis.
To accurately enter and update information in the EDMS
Maintain the Vendor Document Register (VDR), Technical Document Register (TDR)
Maintain the Manufacture Record Book (MRB) Register
Provide the training as per staff requirements for Front end user guide
Co-ordinate close-out and handover requirements for project documentation
As a Turnover Operator responsibility
Responsible for compilation of engineering data of the project to feed Petro-PCS Database
Monitoring progress through Petro-PCS, Entry of Punch list to Petro-PCS during construction, pre-commissioning, and commissioning period.
Development and maintaining of Mechanical completion dossier.
Collection of engineering drawings from different disciplines.
Generate Daily progress Report and distribute to client and all the departments.
Co-ordinate all the discipline to complete the ITR for issue the Mechanical completion Book for walk down.
Create the ITR in PetroPCS Database.
Raised the Punch list Item in PetroPCS database.
Co-ordinate with the client and engineers as per requirement to solve the issue related punch list item and ITR.
Regularly cross check and revalidate database against latest engineering revisions.
Populate Petro-PCS Database, develop mechanical completion, pre-commissioning, and commissioning dossier.
Prepared the completion Dossier to Handover the client.
Liaise with engineers, clients, suppliers or third companies as required.
Prepare the Dossier of ITR, MCC Certificate, SAT Report for handover to Client
Feb 2016 To Oct 2019:
Worked with YOGITA STEEL HOUSE as a Document Control Manager. YSH is establishment in 2004, Yogita Steel House deals in Steel Furniture like School Furniture, Hostel furniture, Hospital Bed and surgical items and Modern furniture.
Job Responsibilities:
Liaise with, clients, suppliers or third companies as required.
Manage the electronic and hard copy filing of Item related documentation.
Product quality check
Co-ordinate with Client.
Delivered the product on time to the client.
Purchased the Raw material.
Distribute the work to the employee.
Manage the electronic and hard copy filing of work order related technical and engineering documentation.
Manage the team and co-ordinate with all team members.
Prepare the Packing List of Material (PLM)
Prepare Receiving Inspection Report (RIR)
Co-ordinate with the vendor regarding received documents if required.
Feb 2013 To Sept 2014 :
Worked with Applusvelosi for Japan Gas Corporation (JGC) MIDDLE EAST FZE in QATAR as a Sr.Document Controller/ TOMAS OPREATOR (Turn Over Management System) Japan Gas Corporation (JGC),is an EPC Company in the field of Engineering, Procurement, Construction and Management in the Oil, Gas, Refinery and Petrochemicals.
Job responsibilities:
Liaise with engineers, clients, suppliers or third companies as required.
Coordinate the activities of Document Control, including distribution and auditing controlled documents.
Manage the electronic and hard copy filing of project related technical documentation.
Acting and working in a safe manner at all times
To retrieve and issue documents (from project archives) as and when needed for reference.
purpose
Preparing Quality Checklist for both engineering and vendor documentation which help in quality output.
Document quality check (Rev,Title, Logo,Sheet NO., Doc No.(format xlx,xlxm.)etc.)
Daily Create the report of issued Engineering and Vendor documents.
Issuing of Engineering and Technical Documents.
Controls issuance of document numbers, including maintenance
Check the Documents with correct issue like as (IFI.RFS, IFC, IFD, VOID etc.)
Perform all ESCN (Engineering Squad Check Notice).
Electronic Document Review (EDR) for engineering documents.
Educating the team about the project activities and work process.
Provide the Document to Project Team as per requirement.
Make sure all documents are processed on daily basis.
To accurately enter and update information in the Electronic Document Management System. (EDMS)
Update the data in the client EDMS e-Room (Documentum) (Client Database)
Create &Register new Document in Document Management System (EDMS) INDIRA
July 2012 to Feb 2013:
Worked with Fluor In IINDIA as a Document Controller. Fluor Daniel India (Pvt.) Ltd is an EPC Company in the field of Engineering, Procurement, Construction and Project Management in Oil, Gas, Refinery and Petrochemicals sectors.
Job responsibilities:
Liaise with engineers, clients, suppliers or third companies as required.
Coordinate the activities of Document Control, including distribution and auditing controlled documents.
Manage the electronic and hard copy filing of project related technical documentation.
Acting and working in a safe manner at all times
To retrieve and issue documents (from project archives) as and when needed for reference.
purpose
Prepare the External Transmittal as per company procedure (POL)
Preparing Quality Checklist for both engineering and vendor documentation which help in quality output.
Document quality check (Rev,Title, Logo,Sheet NO., Doc No.(format xlx,xlxm.)etc.)
Daily Create the report of issued Engineering and Vendor documents.
Issuing of Engineering and Technical Documents.
Controls issuance of document numbers, including maintenance
Check the Documents with correct issue like as (IFI.RFS, IFC, IFD, VOID etc.)
Perform all ESCN (Engineering Squad Check Notice).
Electronic Document Review (EDR) for engineering documents.
Educating the team about the project activities and work process.
Provide the Document to Project Team as per requirement.
Controls issuance of document numbers, including maintenance
Make sure all documents are processed on daily basis.
Filing was maintained electronically in our project Dbase (Pro-Arc) and Project Drive.
To accurately enter and update information in the (EDMS)
Update the data in the client EDMS e-Room (Documentum) (Client Database)
Create &Register new Document in Document Management System (EDMS) ProArc
Convert Native file into PDF file.
March 2009 to July 2012:
Worked with SAMSUNG HEAVY INDUSTRIE (Pvt) Ltd in INDIA as a Document Controller. SAMSUNG HEAVY INDUSTRIES INDIA (Pvt) Ltd is an EPC Company in the field of Engineering Procurement, Construction & Project Management in the Oil, Gas, Refinery and Petrochemicals sectors.
Job responsibilities:
Prepare the Internal Transmittal as per company procedure.
Control’s issuance of document numbers, including maintenance.
Ensure all project Documents /Drawings & Correspondences are available in a paper version and electronic version (Scanned & Native format).
Assist the FPSO team in all aspects of documentation management.
To accurately enter and update information in the Electronic Document Management
System. (EDMS)
Fully responsible for update and register old and new document into MY PROECTS.
(Web Based) EDMS
Update the Vendor document in EDMS.
Preparing Quality Checklist for both engineering and vendor documentation which help
in quality output
Check the Documents with correct issue like as (IFI.RFS, IFC, IFD, VOID etc.)
Update Technical Query (TQ) and Plan Comment Form (PCF) in the EDMS.
Maintain and Update the PCF and TQ Document Register.
Download the Plan Comment Form and distribute to relevant department.
Download and upload the document from and to MY PROJECT as per requirement from the department.
Maintain and Update the Technical Document Register (TDR).
Issuing of Engineering and Technical Documents.
Coordinate the activities of Document Control, including distribution and auditing controlled documents.
Manage the electronic and hard copy filing of project related technical documentation.
always Acting and working in a safe manner
To retrieve and issue of the documents (from project archives) as and when needed for reference purpose.
June 2006 – Feb 2008
Worked with JGC MIDDLE EAST FZE in QATAR as a Document Controller and Construction Management System (CMS) Operator. Japan Gas Corporation (JGC), is an EPC Company in the field of Engineering, Procurement, Construction and Project Management in the Oil, Gas, Refinery and Petrochemicals sectors.
Job responsibilities:
Synchronize with subcontractors regarding documentation issue.
Manual up-dating of NDE’s and PWHT’s records into CMS. (EDMS)
On receipt of commented drg./dox. Storing/stacking the same as per prescribed procedure/norms.
To retrieve and issue of the documents (from project archives) as and when needed for reference purpose.
Control the registration, revision status and issue of project documents (NDT reports) in EDMS.
Control document review records and progress to time constraints.
Coordinate the activities of Document Control, including distribution and auditing controlled documents.
Retrieving of all mill Certificates from MRB for preparation of document handover.
Manage hard copy filing of project related technical documentation.
Compilation work of Construction Manufacture Record Book (CMRB) (Final Inspection of Document).
Documentation for Operations handover to client
To accurately enter and update information in the Electronic Document Management
System (EDMS)
Liaise with engineers, clients, suppliers or third companies as required.
Support the activities of the Senior Document Controller
Maintain and support the Engineering Document Inquiry System (EDIS) Front End.
Prepare the Internal and External Transmittal as per company procedure (INDIRA)
(EDMS)
Check the Documents with correct issue like as (IFI.RFS, IFC, IFD, VOID etc.)
TECHNICAL SUPPORT
Provide the technical support to Construction Management System (CMS) group
Check status of work progress.
Maintain all the work records of our team.
Import update data in to Construction Management System (CMS ) Like EDMS
Upload the daily welding data into CMS with the customize application Like EDMS
Update data of daily welding repot.
Correction in Test pack data as per interactions by the department.
Feb- 2002 to May 2004
Worked with Techno Craft Const (P) Ltd in INDIA as Assistant Document Controller. TechnoCraft Const (P) Ltd is an EPC Company in the field of Engineering, Procurement, Construction in civil sector.
Job responsibilities:
Maintain the Document Control System (DCS)
Synchronize with subcontractors regarding documentation issue.
To accurately enter and update information in the electronic document management system.
Liaise with engineers, clients, suppliers or third companies as required.
Filing of original signed documents
Manage the electronic and hard copy filing of project related technical documentation.
always Acting and working in a safe manner
Forwarding all incoming drg./dox. for approval to various engineering section, in coordination with Project Manager.
To retrieve and issue of the documents (from project archives) as and when needed for reference purpose.
Support to administration department also.
May 2000 – Feb 2002
Employed with CMS Computers Ltd, New Delhi, as a Technical Consultant. CMS is one of the top IT companies in India with a turnover of above Rs 300 corers. Covered core areas, Networking & system integration, and manpower supplier to reputed companies.
Client site
Nov 2001–Feb2002: THE ASSOCIATES as a Data Centre Officer
May 2000-to Oct 2001: CITI BANK N.A., as Internet Banking Support Officer
Note:- Client site details are mention below:-
Nov 2001–Feb 2002
Worked as Data Centre Officer for ‘THE ASSOCIATES’ one major clients of our organization for their control of all the finance Transactions and user control system.
Job responsibilities:
Reboot all the servers.
Maintenance and updating of the websites.
Creating backup of all the data on DLT, CD, OD
Sending information to all the centers through e-mail
Checking all the messages received through paging.
Query generation, generation of customize reports.
Generation of print report.
Managing daily activities like creating a new user, deleting a script and providing other supports to branches.
Modification of parameter file.
At the end of day taking backups of different servers and closing.
Down the Database and servers and restoration of the data files.
Analyze & monitoring table space indexes and data files space as per cost based.
Day to day creating reports to the management information.
Tuning data files and table according to the IO performance of the system
Checking top session and look margin through Diagnostics pack.
May 2000 - Oct 2001
Worked as Internet Banking Officer and Data Centre officer at CITIBANK N.A. New Delhi, one of the major clients of our organization for their internet banking system. This section (Citibank’s Internet Banking) has recently come into existence and our team was fairly involved in developing systems, protocols and developing work culture.
Job responsibilities:
Database management of credit cards. Banking NMB Suvidha
Query generation for specific requirements
Generation of customize Reports.
Providing software support which includes installation to user and
Maintenance for various banking internal mails s/w etc.
Technical support to the Bank’s customers of E-Banking interacting as an
Interface between the non-technical staff and the techno group.
Provide daily activity information about the (I- banking) technical problem with the Result solved or not).
Provide the demo to the gold customer and on special request at the client site in locally or Out of station for Internet banking demo.
.
Trainings
Trainings Attended at Qatar (Training Certifications)
Accident Investigation And Reporting -JGC - Qatar
Supervision And Leadership-JGC - Qatar
Management in HSES-JGC - Qatar
General Safety -JGC - Qatar
Security Control & Monitoring -JGC - Qatar
Occupational Health-JGC - Qatar
Behavioral Based Safety-JGC - Qatar
Safe Work method Statement / JSA-JGC - Qatar
Confined Space Entry & Rescue operation-JGC - Qatar
Control of Substances Hazardous to Health -JGC - Qatar
Fall Protection, 100% Tie Off JGC DOLPHIN Project Qatar. -JGC - Qatar.
Basic First Aid -JGC - Qatar
EDUCATION
(PGDCA) Post Graduation Diploma in Advance software Technology From CMC
INSTITUTE “INDIA ( 1sem is left)
B. Com (Bachelor's Degree in Commerce)
Passed in Second Division from Meerut University.
10+2 (Intermediate)
Passed in Second Division from Shambhu Dyal Inter College INDIA
(10) High School
Passed in Second Division from Shambhu Dyal Inter College INDIA
COMPUTER KNOWLEDGE
(PGDCA) Post Graduation Diploma in Advance software Technology From CMC INSTITUTE "INDIA (1 Sems is left)
One year Diploma in computer course from NATIONAL INSTITUTE OF INFORMATION TECHNOLGY (NIIT) INDIA
Diploma in Visual Basic (6.0) From SSI Institute from Ghaziabad
Microsoft Certified Professional (MCP) in Visual Basic 5.0
Microsoft Certified Professional (MCP) in IIS (3.0) Internet Information Server
PERSONAL DETAILS
Sex Male
Marital Status Married
Date of Birth 14thJune 1975
Nationality Indian
Language English and Hindi
Interests
Music, Reading on IT and HSE and Documentation, Cricket, Trouble shooting
Inherent Traits
Quick Learner, Team Player, Analytical and Systematic.
(Vivek Kumar Singhal)
Dated:
Contact this candidate