Mahboob Ali - Senior Documents Controller. * / *

Specialty: - Senior Documents Controller

PROFILE SUMMARY:

Having 10 Year’s vast Experience in Different organizations of Civil High Rise Building, MEP Hospital, Oil Refinery & Gas, Power Transmission & Distribution Projects and Working with honourable clients like; Saudi Aramco, SABIC, Technip, SNC-Lavalin, Samsung Engineering, etc., and more else I have reinforced my career and exposed my skills to more enlarged fields of major organizations in the field of office administration and Document Control Department. Currently, I have been assigned as a Senior Document Controller but yet I have extended my skills within else administrative works to dominate additional tasks and play a trusted role in: business development documentation; project document controlling, related correspondence, reporting preparation timekeeping, Office Admin, and site HR skills. Where I have groomed myself to control all kinds of office work including but not limited to project document handling, reporting, and general business correspondence. I always tried my best to reach the expectations of my Superiors and succeeded.

My experience includes manual and computerized reporting, worksheets, and ledgers. I am a self-driven person energetic to take on challenging tasks and work under pressure. Looking forward to making a significant contribution to the organization that offers genuine opportunities for progression assuring my best efforts if I get a chance to work for it.

ACADEMIC RECORD:

F.A (Faculty of Arts) From BISE, Swat KPK Pakistan 2007

Secondary School Certificate From BISE, Swat KPK Pakistan 2005 Computer

Skills:

MS Word

MS Excel

MS PowerPoint

MS Publisher

Computer Typing Speed

(70+ W.P.M)

MS Access

In page (Arabic & Urdu)

Corel DRAW

Adobe Photo Shop – 7

Internet & Outlook Email

Commercials Software

Ameduce, Galileo

World Spain

MRO Software Application

e-Business Portal

( ARAMCO & SABIC )

For Tender & Bidding new Project

Software

Using For

Documentation

ORACLE ACONEX Worked

Only 8 Months) and For deeply Studying

helping from Notes & under Training )

PDMC ( SNC-Lavalin )

Used the Software For All Project

Documentations in KKIA Project.

FMCS Samsung Engineering

Used the Software in Riyadh Refinery

Project For Fit-up & Welding Purposes

ADDITIONAL CERTIFICATIONS:

(1) . Certificate of Graphics Designing (2). Certificate of Information Technology (3). Certificate of Office automation EXPERIENCE IN KINGDOM OF SAUDI ARABIA [CURRENT SPONSOR ABAAD EAST & GULF CO LTD.] Clients : ANFAS MEDICAL CARE-LONG TERM HOSPITAL / AJ CONSULTANT Project : MEP, FIT-OUT, FACILITY MANAGEMENT & MAINTENANCE PROJECT Company : ABAAD EAST AND GULF CO. LTD

Position : Senior Documents Controller

Duration : 21/07/2019 to till date

DOCUMENTS CONTROLLER;-

Preparation documents for Submission to Consultant like:- Inspection Request, RFI, MIR, Material Submittal, Shop Drawings & As-Built Drawings Transmittal for the departments of Mechanical, Electrical & Architecture For submission to the Consultant and looking after the Submitted Document and Maintaining the record on excel log sheet for the submitted and under review documents and keep accurate & updated information as required for the above when documents are received or issued on the general subject matter for each, and make reporting to the Project Manager an internal team through of e-mail for their information, Action

& File documents keep on Physical and Digital Records.

Ensuring all documents are as up-to-date as possible within electronic filing systems.

Maintaining a tracking facility to enable documents to be updated easily. RESUME

MAHBOOB ALI

adu9xf@r.postjobfree.com

E-mail: adu9xf@r.postjobfree.com

Mobile Contact # +00-966-***-***-***

Mahboob Ali - Senior Documents Controller. 2 / 4

Preparing Quotations and sending them to Suppliers, Sellers or Manufacturer for price inquiries & Following up on submitted quotes, and updating the quotation monitoring system

Preparing Purchase Orders and sending them to Suppliers.

Preparing the Variations Orders for Submission to Consultant & Client and after the Approval Preparing summary with invoices and sent to Account Department.

Document classification, sorting, filing, archiving, and retrieval of documents in accordance with project document indexing and filing Quality Control system.

Maintains & updated records of all approved documents and drawings in the Documents Archive and the File Server with easy traceability.

Typing all kind of correspondence out-going / in-coming Letter’s & Receiving in-coming / Out-going documents and sending internally to project team.

Preparing Daily Progress Report, Daily Attendance for site & Preparing Monthly Time Sheet for Employees EXPERIENCE IN KINGDOM OF SAUDI ARABIA [CHANGED SPONSORSHIP FROM AL-HSUAM TO ABAAD EAST] Company : AL-HUSAM GENERAL CONTRACTING COMPANY

Position : Cooperative Documents Controller

Duration : 01/03/2018 to 20/07/2019 [ AL-HUSMA HEAD OFFICE ] WORKING AS A DOCUMENT CONTROLLER FOR HEAD OFFICE AND FOR SITE PROJECT’S

Files all project’s documents in physical and electronic records with correct document numbering system for easy traceability and retrieval when required.

Registering all the incoming and outing correspondence, transmitting drawings and material submittal, Letters and other related documentation which is received from Site projects on daily basis.

Ensures all electronic & hard copy distribution of controlled documents to focal points, while filing in designated folders.

Receiving the entire outgoing & incoming Letters from Projects and sending them to the Concerned deptt:

Preparing Monthly Timesheets of Project Employees and Head Office Employees.

Check all received documentation is legible and contains appropriate approvals. WORKING AS A DOCUMENT CONTROLLER FOR TENDER & BIDDING PREPARATION FOR NEW PROJECT’S

Advance experience in documenting project phases to supporting BD+C team staring from construction documents phase, bidding construction, commissioning to handover phase.

Receives, issues, logs, and updates all project-related documentation (Tender Documents, Statutory Docs, Drawings, and Specs. Data Sheets, etc.)

Preparing the Tender Documents as required by the client & ensure that tender documents submissions are standardized in terms of format, font, logo, etc., and in line with the customer’s tender requirements.

Maintaining all Tendering & Bidding Documents and ensuring that all the originals document on the file is sequential Order and the Documents keep on the Physical and Digital Records.

Preparation of Bidding documents and ensuring that tender submission due dates is strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions.

Preparing Quotations and sending them to Suppliers, Sellers, or Manufacturers for price inquiries for purpose of Tender & Following up on submitted quotes, updating the log sheet, and sending them to the concerned department to update the pricing on Tender BOQ.

Preparing, Designing & updating Presentation & Profile for up-coming Projects on ( Power Points )

Preparing, Designing & updating Pre-Qualification for new Project ( Power Points )

Uploading the bidding documents on e-portal business on the website of (SAUDI ARAMCO & SABIC) & login the Bid Processing-SA to get the update status for our bidding documents that documents are accepted or there are any questionnaires.

WORKING WITH HR MANAGER AS SENIOR DOCUMENT CONTROLLER

Updating the Employees Bank account and preparing the salary Certificate for opening new bank accounts.

Following up letters and sanctions which need to be authorized in the chamber.

Preparing sponsorship Documents and sending for Chamber as instructed by HR Manager / DGM.

Preparing a Letter for employees as Salary Certificate, Introduction Letter “OR” Service Agreement as requested from Projects and get Sign from DGM and send it for attestation of Chamber of Commerce as required.

Make sure of document validity ending not lesser than 3 months.

Preparing & Designing the HR Forms & Organizing documents and Filing.

Following up Employees Passport Expiry date and Iqamas.

Preparing & updating the Manpower Master Sheet weekly wise mentioning details of employees’ vacation details, employee’s status, and their ID’s validities which include passports, Iqama, Driving License, Gate Pass, Qualification certificates, etc. Manpower Report as Vacation Details, Active Employees, Visa Expired, etc.

Preparing The Employees Leave Request, Rejoining Report, Leave Encashment, Conditional Offer Letter, Salary Grade Review, Resignation and Termination and follow-up with concerned department. Mahboob Ali - Senior Documents Controller. 3 / 4

AL-HUSAM GENERAL CONTRACTING CO - INTERNAL TRANSFER FROM KKIA TO HEAD OFFICE] Clients : SAUDI TABREED / SNC LAVALIN

Project : KING KHALID INTERNATIONAL AIRPORT “RIYADH” MEGA PLANT Company : AL-HUSAM GENERAL CONTRACTING COMPANY

Position : Senior Documents Controller & Time Admin Duration : 01/01/2017 to 28/02/2018

AL-HUSAM GENERAL CONTRACTING CO - INTERNAL TRANSFER TO KING KHALID AIRPORT PROJECT] Clients : SAUDI ARAMCO / SAMSUNG EPC

Project : CLEAN TRANSPORTATION FUELS at RIYADH REFINERY Company : AL-HUSAM GENERAL CONTRACTING COMPANY

Position : Senior Documents Controller & Operating FMCS System Duration : 20/10/2015 to 30/12/2016

[AL-HUSAM GENERAL CONTRACTING CO - INTERNAL TRANSFER TO RCTF ARAMCO PROJECT ] Clients : SABIC – KEMYA / TECHNIP

Project : AL-JUBAIL PETROCHEMICAL COMPANY (KEMAY)

SAUDI ELASTOMER - HALOBUTYL 2 PLANTS

Company : AL-HUSAM GENERAL CONTRACTING COMPANY

Position : Senior Documents Controller

Duration : 01/07/2013 to 15/10/2015

CHANGED SPONSORSHIP FROM [ SPECIALIZED CONTRACTING CO ] TO [ AL-HUSAM GENERAL CONTRACTING CO.] Clients : SAUDI BINLIDAN GROUP / CONSULTANT DAR AL RIYADH Project : King Abdullah Financial District [Riyadh] “High Rise Building Parcel 110 & 111” Company : SPECIALIZED CONTRACTING COMPANY

Position : Secretary / Documents Controller

Duration : 01/12/2009 to 24/06/2013

RESPONSIBILITY AS DOCUMENTS CONTROLLER IN (SPECIALIZED & AL-HUSAM GENERAL CONTRACTING CO.LLC)

Scheduling Concrete Booking and coordinating the status of concrete to concerned engineers.

Responsible in handling (MRO) software application and Online MRO & Payment Certificate.

Responsible for Coordinating All Department of the Company in order to assure that all documents are kept in the right place and in the right department file archive.

Responsible for updating the document inward / outward register.

Ensure that all corporate documents are well checked and submitted on time prior to the submission of the document's due date.

Make sure that all documents have no errors in file names, submissions, etc. prior to send to some departments if requested.

Responsible for all official submittals such as correspondence, document submittals, inspection reports, daily report & material submittals accurately updates information as required.

Maintaining Log for All Project Files and stored on Server For easily available to all the departments.

Responsible for all of the dispatching, routing, and tracking of delivery.

Receives and issues documents under transmittal, externally and internally according to document distribution matrix.

Ensure documents are prepared as per formats approved by client.

Ensure that the latest revision and approval status of drawings is kept updated continuously. Checking dispatch documents are accurate.

Responsible for coordinating all departments of the company in order to assure that all documents are kept in the right place and in the right department file archive.

Ensures that controlled copies of the latest approved documents and drawings are given to the appropriate staff, contractors, and suppliers as applicable.

Upload the documents and transmittals into the Client’s document management tools on ( PDMC Software SNC Lavalin )

Maintaining all correspondence and other transmittals from the Clients and other contractor / suppliers / vendors etc. in a systematic way to facilitate an easy reference at all.

Administers and organizes project construction documents and other development plans to ensure ease of traceability and availability at all times.

Mahboob Ali - Senior Documents Controller. 4 / 4

CLIENTS: - SAUDI ARAMCO / SAMSUNG EPC

PROJECT: - CLEAN TRANSPORTATION FUELS AT RIYADH REFINERY ADDITIONAL RESPONSIBILITIES FOR FMCS SOFTWARE – (FIELD MATERIAL CONTROL SYSTEM)

To enter the fit-up & welding reports on daily basis on FMCS.

To enter the material withdrawal details From FMCS.

To segregate and generate the reports as per welding, fit-up & steel structures. Service wise.

To report support the piping and welding progress team with accurate details of the productivity achieved.

To coordinate and provide feedback to the planning engineer on with the daily productivity.

To brief Project Manager on daily basis about the productivity.

Make Daily, Weekly and Monthly reports depends on the information require by Supervisor / Manager EXPERIENCE IN PAKISTAN

School : SWAT CHILDREN ACADEMY

Position : Administrative Assistant / Computer Operator Duration : 01/Sep/2007 to 10/Oct/2009

JOB RESPONSIBILITIES:-

Responsible to circulate the information received from the BPMSA side to the applicable education team.

Maintained & control all Documents on database through of (Excel) log sheet & input of all document information.

Documentation of all the work being done on daily basis.

Make Enter the Status of Employees Fees in (Data Base) Commercial Software. PERSONAL INFORMATION;-

Name: Mahboob Ali

Father’s Name: Usman Ali

Date of Birth: 17th April, 1988

Gender: Male

Marital Status: Married

Religion: Islam

Visa Status: Residency Visa (Transferable)

Nationality: Pakistani

Languages: English, Urdu, Arabic and Pashto

Mobile Contact: +966-***-***-***

E-mail:- adu9xf@r.postjobfree.com

adu9xf@r.postjobfree.com

Address: Riyadh, Kingdom of Saudi Arabia

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