Aramco Document Controller
Resume:
Mahboob Ali - Senior Documents Controller. * / *
Specialty: - Senior Documents Controller
PROFILE SUMMARY:
Having 10 Year’s vast Experience in Different organizations of Civil High Rise Building, MEP Hospital, Oil Refinery & Gas, Power Transmission & Distribution Projects and Working with honourable clients like; Saudi Aramco, SABIC, Technip, SNC-Lavalin, Samsung Engineering, etc., and more else I have reinforced my career and exposed my skills to more enlarged fields of major organizations in the field of office administration and Document Control Department. Currently, I have been assigned as a Senior Document Controller but yet I have extended my skills within else administrative works to dominate additional tasks and play a trusted role in: business development documentation; project document controlling, related correspondence, reporting preparation timekeeping, Office Admin, and site HR skills. Where I have groomed myself to control all kinds of office work including but not limited to project document handling, reporting, and general business correspondence. I always tried my best to reach the expectations of my Superiors and succeeded.
My experience includes manual and computerized reporting, worksheets, and ledgers. I am a self-driven person energetic to take on challenging tasks and work under pressure. Looking forward to making a significant contribution to the organization that offers genuine opportunities for progression assuring my best efforts if I get a chance to work for it.
ACADEMIC RECORD:
F.A (Faculty of Arts) From BISE, Swat KPK Pakistan 2007
Secondary School Certificate From BISE, Swat KPK Pakistan 2005 Computer
Skills:
MS Word
MS Excel
MS PowerPoint
MS Publisher
Computer Typing Speed
(70+ W.P.M)
MS Access
In page (Arabic & Urdu)
Corel DRAW
Adobe Photo Shop – 7
Internet & Outlook Email
Commercials Software
Ameduce, Galileo
World Spain
MRO Software Application
e-Business Portal
( ARAMCO & SABIC )
For Tender & Bidding new Project
Software
Using For
Documentation
ORACLE ACONEX Worked
Only 8 Months) and For deeply Studying
helping from Notes & under Training )
PDMC ( SNC-Lavalin )
Used the Software For All Project
Documentations in KKIA Project.
FMCS Samsung Engineering
Used the Software in Riyadh Refinery
Project For Fit-up & Welding Purposes
ADDITIONAL CERTIFICATIONS:
(1) . Certificate of Graphics Designing (2). Certificate of Information Technology (3). Certificate of Office automation EXPERIENCE IN KINGDOM OF SAUDI ARABIA [CURRENT SPONSOR ABAAD EAST & GULF CO LTD.] Clients : ANFAS MEDICAL CARE-LONG TERM HOSPITAL / AJ CONSULTANT Project : MEP, FIT-OUT, FACILITY MANAGEMENT & MAINTENANCE PROJECT Company : ABAAD EAST AND GULF CO. LTD
Position : Senior Documents Controller
Duration : 21/07/2019 to till date
DOCUMENTS CONTROLLER;-
Preparation documents for Submission to Consultant like:- Inspection Request, RFI, MIR, Material Submittal, Shop Drawings & As-Built Drawings Transmittal for the departments of Mechanical, Electrical & Architecture For submission to the Consultant and looking after the Submitted Document and Maintaining the record on excel log sheet for the submitted and under review documents and keep accurate & updated information as required for the above when documents are received or issued on the general subject matter for each, and make reporting to the Project Manager an internal team through of e-mail for their information, Action
& File documents keep on Physical and Digital Records.
Ensuring all documents are as up-to-date as possible within electronic filing systems.
Maintaining a tracking facility to enable documents to be updated easily. RESUME
MAHBOOB ALI
************@*****.***
E-mail: ************@*******.***
Mobile Contact # +00-966-***-***-***
Mahboob Ali - Senior Documents Controller. 2 / 4
Preparing Quotations and sending them to Suppliers, Sellers or Manufacturer for price inquiries & Following up on submitted quotes, and updating the quotation monitoring system
Preparing Purchase Orders and sending them to Suppliers.
Preparing the Variations Orders for Submission to Consultant & Client and after the Approval Preparing summary with invoices and sent to Account Department.
Document classification, sorting, filing, archiving, and retrieval of documents in accordance with project document indexing and filing Quality Control system.
Maintains & updated records of all approved documents and drawings in the Documents Archive and the File Server with easy traceability.
Typing all kind of correspondence out-going / in-coming Letter’s & Receiving in-coming / Out-going documents and sending internally to project team.
Preparing Daily Progress Report, Daily Attendance for site & Preparing Monthly Time Sheet for Employees EXPERIENCE IN KINGDOM OF SAUDI ARABIA [CHANGED SPONSORSHIP FROM AL-HSUAM TO ABAAD EAST] Company : AL-HUSAM GENERAL CONTRACTING COMPANY
Position : Cooperative Documents Controller
Duration : 01/03/2018 to 20/07/2019 [ AL-HUSMA HEAD OFFICE ] WORKING AS A DOCUMENT CONTROLLER FOR HEAD OFFICE AND FOR SITE PROJECT’S
Files all project’s documents in physical and electronic records with correct document numbering system for easy traceability and retrieval when required.
Registering all the incoming and outing correspondence, transmitting drawings and material submittal, Letters and other related documentation which is received from Site projects on daily basis.
Ensures all electronic & hard copy distribution of controlled documents to focal points, while filing in designated folders.
Receiving the entire outgoing & incoming Letters from Projects and sending them to the Concerned deptt:
Preparing Monthly Timesheets of Project Employees and Head Office Employees.
Check all received documentation is legible and contains appropriate approvals. WORKING AS A DOCUMENT CONTROLLER FOR TENDER & BIDDING PREPARATION FOR NEW PROJECT’S
Advance experience in documenting project phases to supporting BD+C team staring from construction documents phase, bidding construction, commissioning to handover phase.
Receives, issues, logs, and updates all project-related documentation (Tender Documents, Statutory Docs, Drawings, and Specs. Data Sheets, etc.)
Preparing the Tender Documents as required by the client & ensure that tender documents submissions are standardized in terms of format, font, logo, etc., and in line with the customer’s tender requirements.
Maintaining all Tendering & Bidding Documents and ensuring that all the originals document on the file is sequential Order and the Documents keep on the Physical and Digital Records.
Preparation of Bidding documents and ensuring that tender submission due dates is strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions.
Preparing Quotations and sending them to Suppliers, Sellers, or Manufacturers for price inquiries for purpose of Tender & Following up on submitted quotes, updating the log sheet, and sending them to the concerned department to update the pricing on Tender BOQ.
Preparing, Designing & updating Presentation & Profile for up-coming Projects on ( Power Points )
Preparing, Designing & updating Pre-Qualification for new Project ( Power Points )
Uploading the bidding documents on e-portal business on the website of (SAUDI ARAMCO & SABIC) & login the Bid Processing-SA to get the update status for our bidding documents that documents are accepted or there are any questionnaires.
WORKING WITH HR MANAGER AS SENIOR DOCUMENT CONTROLLER
Updating the Employees Bank account and preparing the salary Certificate for opening new bank accounts.
Following up letters and sanctions which need to be authorized in the chamber.
Preparing sponsorship Documents and sending for Chamber as instructed by HR Manager / DGM.
Preparing a Letter for employees as Salary Certificate, Introduction Letter “OR” Service Agreement as requested from Projects and get Sign from DGM and send it for attestation of Chamber of Commerce as required.
Make sure of document validity ending not lesser than 3 months.
Preparing & Designing the HR Forms & Organizing documents and Filing.
Following up Employees Passport Expiry date and Iqamas.
Preparing & updating the Manpower Master Sheet weekly wise mentioning details of employees’ vacation details, employee’s status, and their ID’s validities which include passports, Iqama, Driving License, Gate Pass, Qualification certificates, etc. Manpower Report as Vacation Details, Active Employees, Visa Expired, etc.
Preparing The Employees Leave Request, Rejoining Report, Leave Encashment, Conditional Offer Letter, Salary Grade Review, Resignation and Termination and follow-up with concerned department. Mahboob Ali - Senior Documents Controller. 3 / 4
AL-HUSAM GENERAL CONTRACTING CO - INTERNAL TRANSFER FROM KKIA TO HEAD OFFICE] Clients : SAUDI TABREED / SNC LAVALIN
Project : KING KHALID INTERNATIONAL AIRPORT “RIYADH” MEGA PLANT Company : AL-HUSAM GENERAL CONTRACTING COMPANY
Position : Senior Documents Controller & Time Admin Duration : 01/01/2017 to 28/02/2018
AL-HUSAM GENERAL CONTRACTING CO - INTERNAL TRANSFER TO KING KHALID AIRPORT PROJECT] Clients : SAUDI ARAMCO / SAMSUNG EPC
Project : CLEAN TRANSPORTATION FUELS at RIYADH REFINERY Company : AL-HUSAM GENERAL CONTRACTING COMPANY
Position : Senior Documents Controller & Operating FMCS System Duration : 20/10/2015 to 30/12/2016
[AL-HUSAM GENERAL CONTRACTING CO - INTERNAL TRANSFER TO RCTF ARAMCO PROJECT ] Clients : SABIC – KEMYA / TECHNIP
Project : AL-JUBAIL PETROCHEMICAL COMPANY (KEMAY)
SAUDI ELASTOMER - HALOBUTYL 2 PLANTS
Company : AL-HUSAM GENERAL CONTRACTING COMPANY
Position : Senior Documents Controller
Duration : 01/07/2013 to 15/10/2015
CHANGED SPONSORSHIP FROM [ SPECIALIZED CONTRACTING CO ] TO [ AL-HUSAM GENERAL CONTRACTING CO.] Clients : SAUDI BINLIDAN GROUP / CONSULTANT DAR AL RIYADH Project : King Abdullah Financial District [Riyadh] “High Rise Building Parcel 110 & 111” Company : SPECIALIZED CONTRACTING COMPANY
Position : Secretary / Documents Controller
Duration : 01/12/2009 to 24/06/2013
RESPONSIBILITY AS DOCUMENTS CONTROLLER IN (SPECIALIZED & AL-HUSAM GENERAL CONTRACTING CO.LLC)
Scheduling Concrete Booking and coordinating the status of concrete to concerned engineers.
Responsible in handling (MRO) software application and Online MRO & Payment Certificate.
Responsible for Coordinating All Department of the Company in order to assure that all documents are kept in the right place and in the right department file archive.
Responsible for updating the document inward / outward register.
Ensure that all corporate documents are well checked and submitted on time prior to the submission of the document's due date.
Make sure that all documents have no errors in file names, submissions, etc. prior to send to some departments if requested.
Responsible for all official submittals such as correspondence, document submittals, inspection reports, daily report & material submittals accurately updates information as required.
Maintaining Log for All Project Files and stored on Server For easily available to all the departments.
Responsible for all of the dispatching, routing, and tracking of delivery.
Receives and issues documents under transmittal, externally and internally according to document distribution matrix.
Ensure documents are prepared as per formats approved by client.
Ensure that the latest revision and approval status of drawings is kept updated continuously. Checking dispatch documents are accurate.
Responsible for coordinating all departments of the company in order to assure that all documents are kept in the right place and in the right department file archive.
Ensures that controlled copies of the latest approved documents and drawings are given to the appropriate staff, contractors, and suppliers as applicable.
Upload the documents and transmittals into the Client’s document management tools on ( PDMC Software SNC Lavalin )
Maintaining all correspondence and other transmittals from the Clients and other contractor / suppliers / vendors etc. in a systematic way to facilitate an easy reference at all.
Administers and organizes project construction documents and other development plans to ensure ease of traceability and availability at all times.
Mahboob Ali - Senior Documents Controller. 4 / 4
CLIENTS: - SAUDI ARAMCO / SAMSUNG EPC
PROJECT: - CLEAN TRANSPORTATION FUELS AT RIYADH REFINERY ADDITIONAL RESPONSIBILITIES FOR FMCS SOFTWARE – (FIELD MATERIAL CONTROL SYSTEM)
To enter the fit-up & welding reports on daily basis on FMCS.
To enter the material withdrawal details From FMCS.
To segregate and generate the reports as per welding, fit-up & steel structures. Service wise.
To report support the piping and welding progress team with accurate details of the productivity achieved.
To coordinate and provide feedback to the planning engineer on with the daily productivity.
To brief Project Manager on daily basis about the productivity.
Make Daily, Weekly and Monthly reports depends on the information require by Supervisor / Manager EXPERIENCE IN PAKISTAN
School : SWAT CHILDREN ACADEMY
Position : Administrative Assistant / Computer Operator Duration : 01/Sep/2007 to 10/Oct/2009
JOB RESPONSIBILITIES:-
Responsible to circulate the information received from the BPMSA side to the applicable education team.
Maintained & control all Documents on database through of (Excel) log sheet & input of all document information.
Documentation of all the work being done on daily basis.
Make Enter the Status of Employees Fees in (Data Base) Commercial Software. PERSONAL INFORMATION;-
Name: Mahboob Ali
Father’s Name: Usman Ali
Date of Birth: 17th April, 1988
Gender: Male
Marital Status: Married
Religion: Islam
Visa Status: Residency Visa (Transferable)
Nationality: Pakistani
Languages: English, Urdu, Arabic and Pashto
Mobile Contact: +966-***-***-***
E-mail:- ************@*******.***
************@*****.***
Address: Riyadh, Kingdom of Saudi Arabia
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