Accounts Payable Specialist

IT

ILLONA THOMPSON

adu9ks@r.postjobfree.com 909-***-**** Ontario, CA 91762

A skilled and knowledgeable Staff Accountant with 25 years of experience providing administrative, clerical and project support to various accounting departments. Well-Organized with excellent multi-tasking and time management skills. Highly capable in assisting AP with daily work and providing expertise to company employees. In addition to assisting AR with special projects. Focused and detail-oriented in maintaining accurate records and internal controls as well as demonstrates a sophisticated understanding of accounting systems and procedures. Full Cycle Accounts Payable

Review balance sheet accounts and analyze data

Prepare and process journal entries to maintain general ledger

Discrepancy Reconciliation

Prepare month-end reporting, financial schedules and reconciliations

Prepare and process sales & use tax return filing

Maintain fixed asset accounts and review for accuracy Excellent time management and organizational skills Prepare Invoices that require a three-way matching process

Processing Checks and Invoices

Journal Entry Preparation

Monthly and Annual Journal Entries

Audit Preparation

Review invoices for proper GL coding

Reconcile bank statements monthly to ensure accuracy Review and post account transactions to maintain

accounting ledgers

QuickBooks, Sage FAS, x-Tuple

Modern Space Pacific Services Ontario,

CA

Accounting Specialist

09/2022 - 01/2023

QuickBooks & x-Tuple experience

Prepare invoices required for 3-way matching process Review invoices and expense reports for proper gl coding, Verify accounts and payment totals for all paid vendors, Review, prepare, and process all credit card billings Audit all invoices and purchase orders prior to system entry Review all invoices and requisition issued for payment Prepare and process all invoice payments

Verify and post account transactions to maintain accounting ledgers Prepare and process California sales tax return

Suna Solutions -University of la Verne La

Verne, CA

Staff Accountant

01/2022 - 09/2022

Review and Reconcile various Investment accounts

Update daily depository and withdrawal transaction composite report Managed financial operations, month-end reporting, financial schedules, and reconciliations

Process Journal Entries for month end close

Review and Reconcile balance sheet accounts

Review and Reconcile Annuity and Trust Accounts

Reconcile Year End schedules for audits.

Summary

Skills

Experience

Cardinal Paint and Powder Las Vegas,

NV

Staff Accountant

10/2003 - 01/2020

Reviewed and reconciled discrepancies in accounts and financial documentation

Investigated and resolved discrepancies in monthly bank accounts Gained accounting efficiency and improved documentation coordination through development of optimal journal entry schedules Reviewed AP general ledger entries and deposits for contract compliance Managed financial operations, month-end reporting, financial schedules and reconciliations

Assessed accuracy, completeness and integrity of corporate financial records

Adhered to audit standards and requirements by monitoring and improving accounting procedures

Payroll processing-ADP and Paychex

Monitored and tracked expenses to keep business on track with financial targets

Performed in-depth analysis of business operations, trends and obligations to complete accurate projections

Completed detailed income and expense projections through close analyses of overhead, operational and labor costs, as well as revenue and general expense trends.

MastMaster Design Ontario, CA

Senior Accounts Payable Specialist

10/1993 - 10/2003

Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance. Took advantage of discount opportunities by paying vendors within payment terms.

Problem-solved accounts payable questions on behalf of internal team members, management and vendors.

Worked with purchasing to resolve purchase order matching issues. Reconciled monthly statements and transactions to keep records accurate and current.

Checked that all vendors had submitted accurate and complete W-9 forms required for payments.

Compiled, coded and submitted weekly invoices to accounting for payment.

Prepared and updated vendor files, tax documents and insurance information.

Responded to inquiries to correct accounts payable discrepancies Assessed data and information to check entries, calculations and billing codes for accuracy.

Handled high-volume invoice processing with minimal supervision. Coded invoices and other records to maintain organized and accurate records.

References: Paul Horvat Director of Finance, University of La Verne Ph: 909-***-**** Montclair High School Montclair, CA

High School Diploma

06/1990

References

Education and Training

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