NGUYEN THI BICH DIEM (Ms.)

Single

****/*/**, **/* Street, Ward 12

th

, Vung Tau City, Vietnam.

Mobile: +84-909-***-***

E-mail: adu76y@r.postjobfree.com

Interpreter-Translator/ Purchasing Executive / Any Position that is suitable for my ability

Career Objective

With over 10 years experiences of positions as interpreter – translator, secretary, document controller, purchasing and import - export executive where I will be able to contribute my skill, knowledge and experiences to a company that will give me an opportunity to develop my career.

Summary of Work Experience

■ 1

st

October 2020 – 30

th

July 2022

Vinacomin Institute (at Long Son Petrochemical Project). Position Title: Document Controller

Duties:

Create systems to manage company documents as dropbox system.

Responsible for all identification, classification and archiving of documents.

Copy, scan and file documents in physical and digital records (paper and electronic).

Update and control procedure documents and forms.

Making reports: Radiographic Test (RT), Liquid Penetrant Test (PT), Magnetic Particle Test (MT), Positive Material Identification Test (PMI).

Recording, checking and tracking all incoming and outgoing project documents

Receive and send all documents to database for tracking purposes prepared, download and printed documents drawings, specifications.

Review and update technical documents as manuals and workflows,

Ensuring and updating revised drawing and documents.

Confirm delivery of documents to proper personnel.

Make available, notify and distribute documents to relevant recipients

Log document requests and help retrieve documents as needed for employees

Arranging and following up Test Packs for site testing & to handover till certification.

Maintain Master filing system as per filing procedure.

Preparing daily, weekly, monthly report of documents progress updates provided to Project Management.

Reference: Mr. Pham Van Nhan – Site Manager

■ 1

st

December 2018 – 29

th

February 2020

Hawee Industrial Construction JSC. (at Duc Hue Solar Farm and Festival Project). Position Title: Project Secretary

Duties:

Controlling Daily, Weekly, Monthly reports.

Updating correspondences to follow-up system.

Scanning and filling documents.

Being charge of all related documents to Department and etc.,

Managing the paper-works of additional work as Work Order, Variation Request.

Performing purchase order, updating materials list and reporting materials status.

Preparing foods, waters for department and operator who work day-shift and night-shift.

Making timesheet and following-up home leave.

Assisting Project Manager, Site Manager to deal any work related to admin, company policies.

Booking ticket, booking hotel, arranging meeting and transportation schedule.

Stationery, furniture managing for department.

Translating: English documents into Vietnamese and vice versa whenever required.

Interpreting: Meetings between the investor (Vietmam) the supervision consultant

(Thailand) and the main contractors (Vietnam – Japan) in the meeting room and at the construction site (inverters, 110kv substations, Fire Fighting and Prevention, MEP, HVAC).

Taking notes and making minutes of meeting (MOM).

Making inspection requests, install acceptance test and report installation inspection results

Making a record of quality acceptance of the installation. Reference: Mr. Dinh Quang Dat – Site Manager

■ 3

rd

May 2017 – 30

th

August 2018

Vinaone – Tay Nam Steel Co., Ltd.

Position Title: Interpreter - Translator

Duties:

Interpreting for meetings between factory managers, engineers and foreign experts in the meeting room and at site.

Interpreting for Indian experts, engineers and workers in the installation of machinery and equipment for the galvanizing lines.

Interpreting for Indian experts, engineers and workers in the installation of machinery and equipment for the push pull pickling line (PPPL).

Interpreting for Italian, Austrian experts, engineers, workers on installation of acid regeneration systems and installation of pipelines and acid tanks.

Interpreting for training and operating instructions for galvanizing lines, PPPL, regenerative acid system.

Interpreting for Indian experts, engineers, and workers to operate and test galvanizing lines and PPPL.

Interpreting for Italian, Austrian experts, engineers and workers for operating and pre- commissioning of the regenerated acid system.

Interpreting for training and operating instructions for acid systems

Translating for English documents into Vietnamese and vice versa whenever required.

Translating list of materials, machines, equipment, devices, tools.

Perform document translations of design drawings, engineering specifications, purchase specifications, technical manuals, data sheets, design memo’s. Reference: Mr. Helmut Fischer – Site Manager

■ 1

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June 2013 – 30

th

April 2017

Natern Co., Ltd. (Australia Company) – Composites Boat Position Title: Purchasing cum HR-Admin Executive

Duties:

Purchasing:

Receiving the purchasing request (PR) from other departments (production department, maintenance department, sale and marketing department, etc.).

Building up the purchasing plan, arranging and assigning for purchasing team.

Conducting research via trade publication, the Internet, catalogues, and trade shows to identify potential suppliers.

Searching the best supplier in Vietnam and oversea which provide the material, component, machine, equipment, spare part for the furniture and interior field.

Coordinating to all members to prepare the purchasing order (PO).

Working closely with the warehouse teams, trade counter people and mail order staff to keep an eye on what’s selling and what’s not.

Ensuring that all goods and services purchased comply with the company’s social sustainability policies.

Generating and implementing purchasing strategies.

Making the price comparison sheet and contract, then submitting to Director for considering and approving.

Following up the delivery time, the quantity, the quality….

Managing purchase requisitions and orders.

Managing existing vendor and supplier relationships.

Making the evaluations report about all suppliers.

Responding to internal and external supplier inquiries.

Approving bills of payment.

Having meetings with potential suppliers and asking them searching questions.

Monitoring returns, damage replacements, and warranty claims.

Following up and appraising the working result of all purchasing staffs.

Helping staffs to solve the problem as N/G materials, shortage materials, pull in, push out PO, change plan of production.

Coordinating and supporting to Costing Department to building up the estimate sheet for purchasing.

HR - Administration:

Following company policies relating to all aspects of Office performance.

Answering incoming calls in a professional manner.

Maintaining suitable and sufficient office stationery levels.

Establishing stationary requirements for the Office.

Resourcing of candidates and appropriately advertising for recruiting place-able staff.

Processing of all the payroll on a monthly basis.

Managing payroll and other tasks relating to staff wages.

Updating databases with confidential and relevant information.

Ensuring that all information and documentation is compliant with guidelines of the Data Protection Act.

Arranging interviews and confirming interviews by email.

Coordinating and communicating activities for the Office, including all employee events as having lunches, celebrations, team-building events and after work parties.

Organized the set-up of all Office meetings.

Processed correspondence in responses to customer complaints.

Filed and maintained accounting and payroll records.

Distributed pay-slips on a monthly basis.

Reviewing and making probation contract and labor contract.

Got holiday request forms signed off by senior managers.

Monthly, submitting list of increase and decrease employee and related documents to social insurance.

Took minutes during staff meetings.

Inputted details onto databases during busy periods.

Recommending changes in office practices and procedures.

Keeping petty cash to pay for some small things.

Prepare report requested by local authorities.

Reference: Mr. James Gregor– Factory Manager

■ 1

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March 2010 – 30

th

May 2013

Saigon Offshore Fabrication & Engineering Co., Ltd. (Singapore Company) – Shipyard Position Title: Purchasing Executive

Duties:

Classifying goods to building up the purchasing plan.

Building up the purchasing process.

Purchasing equipment, tools, machines, consumables, chemicals, marketing services

(events, gifts, etc.) for the company.

Joining the competitive bidding (equipment, tools, machines, consumables, etc.) to choose the suitable supplier.

Managing the contract, the payment term between suppliers and the company.

Coordinating with the warehouse supervisor to estimate goods, ensure on-time delivery.

Reducing the inventory.

Managing the cash flow, controlling the risk cost for the company

Reviewing and improving the approved supplier, searching more new suppliers.

Considering the supplier profile, negotiating to getting the most competitive price.

Managing and reporting the monthly cost saving, all purchasing activities to BOD.

Managing and developing all suppliers about the delivery time, the quality, the price….

Handling other tasks by Purchasing Manager.

Reference: Mrs. Nguyen Thi Thu Trang - Purchasing Manager

■ 1

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April 2008 – 30

th

December 2009

Technip Consortium – Dung Quat Refinery Project (France Company) - Contruction Position Title: Secretary of Commissioning Department Duties:

Typing correspondence, circulating and distributing correspondence.

Interpreting: Commissioning Department meeting, Minutes of Meeting (MOM) and making MOM.

Translating English Documents into Vietnamese and vice versa whenever required.

Controlling Daily, Weekly, Monthly reports.

Updating correspondences to follow-up system and Lotus system.

Scanning and filling documents.

Being charge of all related documents to Department and etc.,

Contacting with subcontractors, suppliers about working requirements as additional works information, technical data, follow-up manpower, progress of work on site….

Managing the paper-works of additional work as Work Order, Variation Request.

Performing purchase order, updating materials list and reporting materials status.

Preparing foods, waters for department and operator who work day-shift and night-shift.

Making timesheet and following-up home leave.

Assisting Commissioning Manager to deal any work related to admin, company policies.

Booking ticket, booking hotel, arranging meeting and transportation schedule.

Stationery, furniture managing for department.

Reference: Mr. Fabien Dousson – Commissioning Manager Mr. Vincent Le Roux – Commissioning Utilities Superintendent

■ September 2002 – March 2008

Shoes Majesty Co Ltd., (Taiwan Company)

Position Title: Import / Export Staff

Duties:

For import shipment: Receiving bill of loading (B/L) / Air-way bill (AWB), arrival note, sale contract, invoice, packing list, delivery order (D/O) from forwarder

For export shipment: Checking order from Clients, then making sale contract, invoice, packing list.

Preparing and submitting import / export documentations for customs declaration.

Payment for import tax (import shipment) after the customs approved documentations.

Receiving goods and transport goods to the company.

About export shipment: Contacting to Customs, Forwarder and Clients to know seal number, container number, vessel number, port of loading, port of discharge, place of delivery, place of receipt, final destination, and arrival date.

Submitting export documentations for customs declaration.

After the customs approved documentation, the export shipment will be on board and the making CO, FCR, B/L.

Reference: Mrs. Jimi Qin – Import / Export Manager Mr. Lu Ai Jun – Production Manager

Education & Qualifications

* 2007: Economics University, Ho Chi Minh City

Certificate of Import-Export Business

* 2001: Economics University, Ho Chi Minh City

Certificate of Accountancy

* 1996-2000: HUFLIT University, Ho Chi Minh City

Bachelor of Art in English Language

Skills:

* Computer skills as Word, Excel, PowerPoint, Internet, Outlook, ERP, SAP software.

* Negotiation skill, problem solving skill, decision making skill.

* Time management skill, analyzing skill.

* Professional, able to work independently and in group.

* Friendly, team work.

* Usage of verbal Mandarin language.

Personal:

* Honest, dynamic, scientifically minded and careful.

Contact this candidate