Mary Q Torres

Rolling Meadows, IL *****

adu4k5@r.postjobfree.com

Summary:

A Highly organized, multi-tasker, that enjoys continuing challenges in fast-paced, deadline-driven environments, & enjoys problem solving. A Self-starter, who’s adaptable, detail oriented, & completes assignments and projects from start to finish in both timely and cost-efficient manner. Superb communication and friendly people skills, enjoys working both independently or on a team, often for multiple C Level, President, CEO, Vice Presidents, & multiple bosses, where quick problem solution, flexibility and confidentiality is always crucial. Prevalent in both the Banking & Financial Services arena, yet accustom to working in both a corporate and non-corporate office environments. An Administrative Assistant & Executive Administrative Assistant Professional with over 20 years’ experience combined.

Work Experience:

4/20 – 9/22 Private Health Care Worker – Huntley, IL Perm. Part Job

Taking care of a Geriatric Patient with Lewy Body Dementia & Parkinson’s at their home. Helping to prepare both Breakfast and Lunch, Feed, Clean & administer Medication at appointed timelines, Occupational & Physical Therapy aspects throughout the day to help aid with his declining in-mobility.

8/19 – 4/20 Kosto Food Products Co. – Lake Wauconda, IL Perm. Job

Office Manager

Answered main phone lines, handle and created all sales order, purchase orders, Invoices, billing, account receivables, account payables & printing off checks for company payments, collections, daily bank deposit of incoming checks, ordering of all office & warehouse supplies, often helping Warehouse with reports, ordering and tracking of product creation needs, Labeling, accommodating all office company or employee luncheons for meetings on and off site, other duties assigned.

12/18 – 7/19 Security Lighting/Hubbell Lighting – Rolling Meadows, IL Experis/Manpower

Receptionist/Administrative Assistant Temp. Position

Answer & Direct all phone calls and visitors to the proper individual. Point of contact for all office copier machines, vendors & snack vending machines, Incoming & outgoing mail; packages and UPS. Collected weekly checks and overnighted to company’s bank. Order catered office luncheons or dinner and procurement of all office supplies & Kitchen Coffee/Tea needs, upkeep inventory and stocking. Uploading Quotes into PDF form into customer SAP database. Help with Special projects as needed for all departments.

8/17 – 4/18 Silicon Valley Bank – Chicago, IL AllSource PPS

Administrative Assistant III Temp. Position

Administrative Assistant III / acting Office Manager, Reception desk, Answer phones, greet and direct clients & employees, book conference rooms, help to secure all visitor into new building, Expense Reports, upkeep of Kitchen & all meeting rooms, order food for any breakfast, lunch or dinner meetings both on and off site, ordering of all supplies and kitchen snack supply needs and keeping up the inventory, point of contact for all office vendors, help in trouble shooting for IT/IDF department assisting with offsite marketing events, reserving outside visitor access badges, CRM special projects, UPS shipping, other duties and special projects assigned. Seeking full time employment.

7/17 – 8/17 National Safety Councel – Itasca, IL SNI Companies

Receptionist / Administrative Assistant Temp. Position

Answer and transfer all calls, greet internal and external clients, uploading of slides to company lobby TV/Monitor, reserving of all meeting rooms, conference rooms and class rooms. Accounting & Accounts payable, special projects, data entry, assist with security, mailings, ordering of luncheons for meetings, other duties assigned.

5/17 – 6/17 Silicon Valley Bank – Chicago, IL Global Technical Talent Administrative Assistant II Temp. Position

Answer Phones, Great Internal and external clients, set up weekly meeting via webcast, interfacing with internal departments, Incoming Outgoing mail/Fed Ex/Ups, on-site contact for property management & all office related vendors, booking of conference rooms, Iron Mountain projects, additional projects and duties as assigned, reception desk, ordering supplies & keeping inventory, creation of business cards, help rout IT maters via internet, data entry & running reports in CRM system.

4//17 - 5/17 Positive Protection/ Coin Collection Auction – Schaumburg, IL SNI Companies

Administrative Assistant/Lot Viewing Assistant - Temp. Position

Great and assist Buyers, with Set-up Viewers & Individual presentation of Coins for viewing, providing as a form of extra security of costly valuable coins and dollars. Great clients, answer phones, ordering of supplies, Accounts Payable, Accounts Receivables, Billings, SAP data entry.

1/17 – 2/17 Huawei Technologies, USA – Rolling Meadows, IL ZeroChaos Agency

Administrative Assistant / Office Manager Temp. Position

Answer Phones, Great Clients, Type/Data entry/Word Processing documents into company systems as needed. Help Senior Management & various departments with Employee Expense Reimbursements, Maintaining all 4 Conference Rooms & setting up of TP3/Teleconference Video System for International face to face meetings, Global Air Travel (both Domestic & International), Order Office & Kitchen Supplies & Monitor Inventory, Scanning & Uploading files, Receive & send UPS & FedEx, Accounting A/R & A/P, Vendor Payment & Tracking while managing office expenses/invoices, back up for the Office Manager as needed,

1/17 – 1/17 GE Power & Water – Addison, IL Viva USA Agency

Administrative Assistant III - Temp. Position Working as both Administrative Assistant & Receptionist, Greeting Visitors, Answer main phone, Support daily production support activities, Calendar management of onsite executives and managers, manage office supply inventory, Data Entry, Accounting, Files, Special Projects & other duties assigned.

8/16 – 4/17 Brighton Collections – Schaumburg, IL Perm Job

Sales Associate/Full Time & Part time Seasonal -

Working as a Sales Associate at a Retail Store, Full time & Part time as needed, Sales Associate, Cashier, Inventory & Stock, answer phones, displays, presenting products for customers. Worked full time during the Holidays & currently working part-time.

3/16 – 5/16 BMO Harris Bank – Chicago, IL Spectraforce Agency

Senior Administrative Assistant - Temp. Position

Working directly for the Managing Director of the Food & Consumer Group & her staff of 25 peers. Answering & Directing calls, managed MD’s calendar, book meetings on & off site, book travel, hotel & car rental for the department, upkeep & processing of all departmental expense reports & reimbursements, small shipping needs UPS, ordering lunch(s) or dinner for meetings, making reservations for lunch or dinner events, setting up & distribution of conference call codes & lines for meetings, coverage for another Assistant when needed, other duties assigned.

3/16 – 3/16 Philips Lighting – Rosemont, IL Nextgen Tech. Agency

Administrative Assistant - Temp. Position

Administrative Support for the Customer Care Department, helping to process Invoices for proper payment, Proposals, Quotes, Estimates & Coding in SAP, checking proper protocol for submitting all final invoices for payment, helping vendors with inquiries on jobs status, scanning of documents, answer phones & Vendor assistance, other duties assigned.

11/15 – 1/16 First Security Trust & Savings Bank – Elmwood Park, IL Snelling Agency Executive Secretary – Temp. Position

Working directly for the Executive Vice President of the Bank, I manage & create Calendar events & invites for all Directors of the Board, Prepare for the monthly Board of Directors meetings creating folders for distribution along with copies an scanning needed, track & maintain all office supply needs, preparatory for all UPS & Federal Express as needed, Switch Board coverage relief for lunch time, maintain track & reporting of all Counterfeit Bills to the Secret Service thru SSF1604 system, Upkeep of Stockholders Proxys & Stock certificates & mailing out of distribution for end of year, answer phones, directed callers, typing letters, correspondences, reports, charts, other duties & special projects.

9/15– 10/15 Juno Lighting Group – Des Plaines, IL Volt Workforce

Administrative Assistant – Temp. Position

Working in the Accounting department, Accounts Payable, Accounts Receivable, Journal Entries, General Ledger, Scanning Uploading documents into Document Manager System of daily accruals. Provided back-up Administrative support for Manager, Other special projects of data entry help for other Secretaries on scheduled vacations. Answer Phones, Filing, etc.

8/15 – 9/15 US Cellular – Schaumburg, IL CRS Group

Administrative Assistant – Temp. Position

Administrative Support for multiple Directors & Managers (12) Managers & there team members, heavy scheduling of all their calendars & appointments on & off site, Global Air Travel (both Domestic & International), hotel & car rental, expense reimbursement, managed office expenses/invoices, created spreadsheets & presentations, ordering of office supplies, reception back up at lunch hour, answer phones, scheduling of all 8 busy conference rooms & any luncheons, distribution of building passes & ID’s, other special duties assigned.

6/13 – 9/14 Eastek International – Lake Zurich, IL Messina Group

Administrative Assistant / Office Manager Temp. Position

Answered Phones, Greet Clients, Personal Assistant to the CFO/Owner/President, Recruiting of new employees, set up interviews & interviewed, Background checks & on-boarding, Accounting, Expense reports & reimbursement, direct billing, invoicing, data entry, Global Air Travel (both Domestic & International), hotel accommodations, internet research for CEO/President, drafted itineraries, maintained sales rep’s monthly meeting agenda’s & calendars, filing of non-disclosure agreements, requested China Invitation letters with the China Consulate, helped all employees to obtain Visa’s & Passports and clients if needed, help our China translator with any discrepancies, obtained corporate accounts with all hotels & restaurants in area, typed & revised marketing business manuals & flyers, coordinate all business luncheons on & off site, and business dinners, assisted with HR, AP/AR & created spreadsheets & presentations, any special project needs, coordinated various group events, such as company Christmas dinner banquet & summer BBQ, Birthday celebrations & etc.

7/11 – 12/12 Huawei Technologies USA – Rolling Meadows, IL Mindlance Agency

Administrative Assistant/Front Desk Coordinator – Contract Position

Answer Phones, Great Clients, Type/Data entry/Word Processing documents into company systems as needed. Helped Senior Management & various department’s with Employee Expense Reimbursements, Maintain all 4 Conference Rooms & setting up of TP3/Teleconference Video System for International face to face meetings, Global Air Travel (both Domestic & International), Order Office & Kitchen Supplies & Monitor Inventory, Scanning & Uploading files, Coordinate Company Picnics & Christmas Dinner Party, Receive & send UPS & FedEx, Accounting A/R & A/P, Vendor Payments &Tracking while managing office expenses/invoices, Apartment Rental & Utilities for Corporate Employees & Office, back up for the Office Manager as needed, also acquired some basic Chinese Mandarin.

Office Skills:

Windows, Windows Vista, Microsoft Office, Word, Excel, Access, Power Point, Act, Access, Lotus Notes, Web browsers, Outlook, Concord, Coupa, Sage/Sage 50, QuickBooks, CRM, PDF, Internet, Avionte’, Ala Mode, Adobe, Dynamics, Abbas, SAP & SharePoint. Superb proficiency in Word Processing, Typing (90+wpm), Dicta-Phone, Transcription, MLS, A/P & A/R, Reports, Scanning & Uploading PDF Files, Booking Travel/Global Air Travel (Domestic & International) & Hotel, Coordinating Company Events, Executive Administrative Assistant, Administrative Assistant, Administrative Support, Office Manager, Office Administrator, Accounting, Secretary, Receptionist, Marketing, E-Verified trained/certified, I-9 Compliance trained/certified, Talx Compliance trained/certified, Human Resources, Financial Services, Mortgage, Legal, Banking, Recruiting, Sales, Real Estates, On-Boarding, Educational Reimbursement.

Education: Steinmetz High School/Carl Schurz, Wilbur Wright College

Languages: English, Familiar with some Basic Chinese Mandarin

References Available Upon Request

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