Executive Assistant Support Specialist

LaKeisha J. Lloyd

**** ******* **** **** *******, Md 21076

Email: **************@*****.***

Mobile: 202-***-****

SUMMARY OF QUALIFICATIONS

Program Support Specialist: Ability to Analyze, Plan, Organize and Coordinate Priorities in an expedient manner. Personable and professional with an expertise strong customer service orientation and problem solving skills. Possess a strong work ethic. Team player, and professional usage in Share-point, Docu-Share, Microsoft Windows, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Power-point, MS Project, Software E2 Solutions-Proficient, Types 55 words per minute, individual with multiple recognitions for outstanding performance and certifications.

Defense Information System Agency (40 hours per week) December 2021-Present

Program Analyst

●Assist with the development of acquisition strategies and plans.

●Assist with drafting/editing statements of work and performance work statements.

●Assist with the development of independent government cost estimates (IGCEs).

●Schedule reviews and updates; coordinating documentation for acquisition packages.

●Assist in drafting and coordinating documents that support the acquisition of enterprise solutions.

●Track acquisition program metrics.

●Support Administration Contracting Officer Representatives (ACORs) in contract management of awarded programs.

●Provide acquisition and contract data to ensure senior management maintain situational awareness of the portfolio.

●Assist in the preparation of program/portfolio review documentation and other reoccurring meetings/briefs.

●Facilitate team meetings and record meeting notes/action items.

●Track status of and coordinate responses to action items; updates to project management documentation.

●Evaluate action items and advise the Project Managers on potential solutions.

●Provide SharePoint site administration and knowledge management solutions for portfolio documentation.

●Update program management dashboard with current program status.

●Assist with maintenance and integration of IT project schedule.

Andrews Air force Base (40 hours per week) June 2020- November 2021

Executive Assistant Specialist

●Supports the Executive and the Action Officers.

●Proofreads presentations, and contract offers.

●Organize travel duty assignments for Executives.

●Manage calendars and organize meetings.

●Scheduled interviews and generate video meeting groups.

●Maintain all schedules and send reminders when necessary.

●Routes and prioritize letters, memorandums, and all correspondences.

●Serve as a gatekeeper with excellent verbal and written communication skills.

●Manage executive time with meetings and important deadlines.

●Problem solves calendar conflicts and makes executive decision making.

●Receives and answers phone calls pertaining to scheduled meetings and events.

●Updates telephone roster for the PK front office employees.

Defense Information Systems Agency (40 hours per week) August 2015-June 2020

Program Support Specialist

●Coordinated and provides Inter-Agency Agreement (IAA) Support regarding 7600 A and 7600 B processes with Defense Information Technology Contracting Organization (DITCO).

●Performed research of the Defense Information Agency’s 9575 A equipment information for customers and Program manager utilizing the internet.

●Transferred Short burst data into the business statical excel spreadsheet data system.

●Provided contract Deliverables (CDRLS) Management Support for all (Share-point) Projects.

●Ensured accurate and timely completion via DISA Storefront Project Domain Controller’s (PDC) projects.

●Maintained project documentation and share-point files.

●Managed and answered customer EMSS 2800 line and EMSS Email inquiries.

●Provided Action Support to EMSS Program Manager.

●Directly assisted Division Chief of SATCOM (IE21). Manage calendar schedule appointments; arrange meetings (face-to-face, video conferences, web conferences) and conference workshops to include arranging for conference meetings coordination.

●Send Outlook invitations.

●Compile informational packets needed by the meeting attendees and presenters.

●Generated invoice approval forms, compose invoices through approval cycle, track invoices, and update Subcontractor Task Invoice payment logs.

●Scheduled and record meeting minutes in monthly subcontractor meetings.

●Ensured files are audited; generate memos to the file to document agreements when necessary. Ensured all documentation is included in the file. Perform a peer review of the files, complete, and sign the checklist.

●Performed task subcontractor proposal price analysis.

●Prepared correspondence, Iridium contract docu-share reports, schedules and contract deliverable reports.

●Assisted in the preparation of presentation graphics and supports the development of contract deliverables and reports by developing and updating graphic presentations to improve the quality and enhance the usability of these documents.

Department of Homeland Security (40 hours per week) October 2014-June 2015

Executive Assistant

●Acted as a personal Executive Assistant representative for The Under-Secretary and The Chief of Staff of National Protection and Programs Directorate. Personal contacts with ranking officials of DHS and other departments and agencies, executives of state and local governments, as executives from private industry.

●Captured meeting notes and distributed to staff within 24 hours of the event. Coordinate the monthly All Hands meeting the week prior to the meeting.

●Maintained tracking systems and logs for services provided by the Office, and updated databases, as required.

●Prepared travel arrangements for conferences and meetings for the Under Secretary and Executives.

●Arranged appointments, determines which take precedence, decides when an appointment may be interrupted to address other pressing needs.

●Received visitors and phone calls from public and private sector individuals. Review incoming e-mail and personally reply to correspondence in cases governed by established policy, or where the replies are made after research or discussion with Department officials.

●Typed, edit, and proofread correspondence, documents, and memorandums utilizing MS Word, MS Excel, MS PowerPoint and MS Outlook and/or other MS Office software applications/suites.

●Maintained calendars of all Federal employee leave and absences and ensure all documentation (e.g. leave slips, tour of duty schedules, doctor, notes, etc.) are maintained to support the official time and attendance records.

●Scheduled appointments; arrange meetings (face-to-face, video conferences, web conferences) and conference workshops to include arranging for conference meetings send invitations compile informational packets needed by the meeting attendees and presenters.

●Coordinated logistics, schedules and participates in complex meetings for all members of The Chief of Staff office.

●Prepared presentations for conferences and meetings 24 hours prior to the meeting. Prepare read-ahead documents upon receipt. Attend, schedule and support monthly Training Team meetings; preparing agendas, coordinating the attendance and documents.

●Processed and store confidential materials in accordance with the Records Disposition Schedule. Organize and maintain files and records, in electronic and hard copy.

Department of Homeland Security (40 hours per week) November 2008-August 2014

Contracts Management

●Provided support to the Office of Chief Information Officer.

●Scheduled meetings appointments utilizing MS Outlook; answer and refer telephone calls to the Chief information officer and the Deputy Chief Information Officer and appropriate staff member. Take phone messages as needed.

●Attended meetings with Agency procurement officials as required. Generate reports when requested and lead special projects. Establish and maintain correspondences in office central filing system.

●Notated errors and conduct research to identify correct information. Review the contract file and/or communicate with the contract specialist and/or contracting officer.

●Ensured that new and existing contracts and awards are accurately entered into the FPDS-NG system. Review incomplete/draft FPDS-NG entry to ensure that the information is correct.

●Review the contractual documentation and input the document's key information into the FPDS-NG system. Accomplish a minimum 250 FPDS-NG actions per a 40 hour week.

U.S. Agency for International Development (40 hours per week) November2004-October 2008

Grants Coordinator

●Coordinated and oversaw the work of temporary American Schools Hospitals and Abroad (ASHA) grant review panel; Scheduled appointments with Desk Officers and other consultants relevant to American Schools Hospitals and Abroad (ASHA) grantee meetings.

●Produced periodic reports and assure grant reports and case files are adequately analyzed, prepared and filed for review. Reviewed and finalized financial data submitted by American Schools Hospitals Abroad (ASHA) grantees and assisting (ASHA) staff in monitoring financial data for accuracy; coordinated logistical arrangements for conference room; setup catering services and audio visual equipment usage.

●Trouble-shot all aspects of ASHA Grant implementation as required and assist in overseeing the pre-award survey and audit processes.

●Prepared binder pamphlets to be distributed to consultants in ASHA grant review panel; Provided research and compose materials as follows (USB drives, prepared regional maps, schedule of meetings, criteria, applicant reviewer comment sheet template, reviewer rating score sheet) for the grant review panel. Solicited cost estimates/bids from printer companies.

●Consulted with consultants and monitor the evaluation of the grants panel review process and staff to ensure that the progress and documentation is specified and ASHA grantee objectives are on target.

EDUCATION

University of Maryland University College, Adelphi MD Bachelor of Administration in Business Management (In Progress Graduate 2023)

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