NAEEMA POLOUS

PROFILE

PERSONAL

INFORMATION

Name

NAEEMA POLOUS

Residence

Islamabad

Nationality

Pakistan

CONTACT

ISLAMABAD

+923-****-*****

adu30z@r.postjobfree.com

https://www.linkedin.com/in/nae

ema-polous-

@naeema_polous

Analytical and detail-oriented professional with experience coordinating, planning, and supporting daily operational and administrative functions to excel in an Office/Administrative or HR Executive role. Demonstrated capacity to provide comprehensive support for senior-level staff, including managing and coordinating projects and processes in support of effective business operations.

Proven track record of accurately maintaining detailed records, generating reports, coordinating meetings, and multitasking within fast- paced atmospheres.

Adept at managing and streamlining administrative processes to reduce errors, improve accuracy and efficiency, and achieve organizational objectives.

Outstanding interpersonal, customer service, leadership, and organizational skills; thrive within detail-oriented, deadline-driven environments. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and managing, arranging, and coordinating executive calendars, travel, contacts, appointments, and luncheons/events.

WORK EXPERIENCE

TURKISH REPUBLIC OF

NORTHERN CYPRUS EMBASSY

ISLAMABAD.

VISA SECTION OFFICER, ISLAMABAD.

SKILLS

Skill group

MS Word, Excel,

Access and

PowerPoint Able

to work

independently

and in a group

Highly

motivated,

enthusiastic,

dedicated and

hardworking

Provide administrative support to the Visa office. Guiding applicants on relevant requirements.

Undertake the duties of a Sub-Collector of Public

Money.

Assess applications for migration.

Effectively manage own and team’s caseloads

under time pressures and within resource

constraints.

Undertake case-related investigation, including

site visits. Prepare clear and logical reports of

such.

Assist A-based officers and colleagues.

Meet all Departmental standards as advised by the

management of the section. This includes, but is

not limited to the Code of Conduct, Client Service Standards and record-keeping requirements.

Other duties and any and all reasonable directions as outlined by A-based officers. Maintains accurate and up-to-date filing systems (visa reciprocity

schedules, travels advisories, visa issuance and

refusals, etc.) Does verification check as necessary on applicants’ names and documents, including

fraud checks.

Performs data entry and document printing functions as may be required both before and after consular

officer adjudication.

Demonstrated ability to schedule appointments

effectively and coordinating multiple schedules.

Proficient in making telephone calls in order to

secure appointments for meeting

Maintain records of all telemarketing activities

including calls and follow ups

Speaking - Talking to others to convey information effectively.

Active Listening - Giving full attention to what

other people are saying, taking time to understand the points being made, asking questions as

appropriate, and not interrupting at inappropriate times.

2016 - 2022

2015 - 2016 First Call Telecom

HR Executive, Islamabad

Monitor employee progress and stay abreast on

company climate and culture, ensuring it stays

positive and productive. Coordinate and direct

work activities for managers and employees

Foster cross-functional relationships and ensure

managers and employees are properly connected.

Regularly meet with employees for progress

reviews and assessments, discussing any

problems or grievances they may have Promote a

positive and open work environment where

employees feel comfortable speaking up about

issues Manage and supervise other HR staff,

ensuring they are assigned and carry out proper

tasks. Coordinates and oversees the day-to-day

management of supplies, equipment, and

facilities for the organization, as appropriate, to include maintenance, inventory management,

logistics, security, and related activities.

Prepares source data for entry by opening and

sorting mail; verifying and logging receipt of

data; obtaining missing data.

Records data by operating data entry equipment;

coding information; resolving processing

problems. To perform front desk administrative

duties and offer good customer care services.

Collect, sort, distribute, or prepare mail,

messages, or courier deliveries.

Files and maintain records. Maintaining Time-In

and Out sheet. Also, Assist HR and perform any

other duties as may be assigned from time to

time.

Administer or change benefits, health plans,

retirement plans, etc.

Micronox

Admin Assistant, Islamabad

Basic Functions and Responsibilities as Admin Assistant: Responsible for database management for projects related to the department, including but not limited to committee/task force listing, production schedules, research/assessment reports, tracking reports, computer database relationship links, and other related project databases.

Maintains current information in corporate databases for business contacts, consumer databases, sponsors and vendor lists. Creates proposals, contracts, and invoices for clients, sponsors, and vendors. Manages proposal and contract tracking

Performs miscellaneous job-related duties as assigned. Welcomes new employees to the organization by

conducting orientation. Submits employee data reports by assembling, preparing, and analyzing data. Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies. 2013 - 2015

EDUCATION

2016 - 2019 BACHELORS (Mass Communication)

ALLAMA IQBAL OPEN UNIVERSITY,

Islamabad.

Contact this candidate