Document Controller Control
Resume:
RESUME
EXPERIENCE
DOCUMENT CONTROLLER, HBK CONTRACTING
COMPANY, DOHA, QATAR
AUGUST 2019-PRESENT
FIFA READINESS PROJECT- AL THUMAMA, KHATIB &
ALAMI, M/S. ASHGHAL – 300 MILLION
Office Administration.
Maintain proper incoming and outgoing registers; Separate registers for subcontractors. Receive, register and distribute all daily/ weekly/monthly reports from different departments.
Responsible for the monitoring of document submittals and distribution, correspondence, drawings and other related document.
Coordinate all activities related to the Document Control Procedure.
Systematic filing of all correspondences/reports etc. in hard and electronic copies as advised.
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with the easy traceability.
Perform other duties as assigned.
PROJECT SECRETARY, HBK CONTRACTING COMPANY,
DOHA, QATAR- SEPTEMBER 2016-JULY 2019
ROAD & INFRASTRUCTURE PROJECT BANI HAJER
NORTHPHASE-2, KEO CONSULTANTS, M/S. ASHGHAL
Project Value: 700 million
Office Administration.
Maintain proper incoming and outgoing registers; Separate registers for subcontractors. Receive, register and distribute all daily/ weekly/monthly reports from different departments.
(RAGHAVENDRAN
NAGARAJAN)
DOCUMENT CONTROLLER
PROFILE
Document Controller with over 33
years of experience providing
administrative support to Project
Site Management and IT.
I possess strong multi-tasking
skills, with ability to simultaneously
manage several projects and
schedules. Excellent public-facing
point person for clients, customers,
vendors and equipment and
service providers. Tech savvy and
efficiency focused.
CONTACT
Email: ********@*****.***
Mobile: +974-********
Address: PO 1362- Qatar-Doha
ACTIVITIES AND INTERESTS
Theater • Environmental
conservation •Art • Hiking •
Fishing• Travel
2
Responsible for the monitoring of document submittals and distribution, correspondence, drawings and other related document.
Coordinate all activities related to the Document Control Procedure.
Systematic filing of all correspondences/reports etc. in hard and electronic copies as advised.
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with the easy traceability.
Perform other duties as assigned.
PROJECT SECRETARY, HBK CONTRACTING COMPANY,
DOHA, QATAR- AUGUST 2014- SEPTEMBER 2016
CP6C-UTILITIES STRUCTURE -LUSAIL, DORSCH, M/S.
LUSAIL
Maintain proper incoming and outgoing registers; Separate registers for subcontractors. Receive, register and distribute all daily/ weekly/monthly reports from different
departments
Responsible for the monitoring of document submittals and distribution, correspondence, drawings and other related document.
Coordinate all activities related to the Document Control Procedure.
Systematic filing of all correspondences/reports etc. in hard and electronic copies as advised.
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with the easy traceability.
Perform other duties as assigned.
PROJECT SECRETARY, HBK CONTRACTING COMPANY,
DOHA, QATAR- AUGUST 2014- SEPTEMBER 2016
NATIONAL PORT PROJECT -MAISEED, AECOM,
M/S.NATIONAL PORT
PERSONAL INFORMATION:-
Date of Birth : 30/07/1964
Age : 58
Sex : Male
Nationality : Indian
Religion : Hindu
Contact Number (India):
Driving License
Validity :
Visa Status: Transferable
Passport No: L6648777 –
19/10/2024
Languages Known:
English, Hindi, Tamil and
Kanada
3
Worked in QA/QC Department
Maintain proper incoming and outgoing registers; Separate registers for subcontractors. Receive, register and distribute all daily/ weekly/monthly reports from different departments.
Responsible for the monitoring of document submittals and distribution, correspondence, drawings and other related document.
Coordinate all activities related to the Document Control Procedure.
Systematic filing of all correspondences/reports etc. in hard and electronic copies as advised.
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with the easy traceability.
Submitting all submittals ( materials/ Inspection request. Drawings etc)
PROJECT SECRETARY, HBK CONTRACTING COMPANY,
HO- DOHA, QATAR- JUNE 2011- SEPTEMBER 2014
WORKED IN CONTRACTS DEPARTMENT:
Office Administration.
Responsible for the monitoring of contracts document for all the projects .
Systematic filing of all correspondences/reports etc. in hard and electronic copies as advised.
Maintain the contract documents in the Document
Control office under safe custody without any damage or deterioration with the easy traceability.
PERFORM OTHER DUTIES AS ASSIGNED
SENIOR OFFICER- STUDENT SERVICES, NIIT LTD,
CHENNAI- FROM 2006 TO 2011
Office Administration.
Monitoring, reviewing Education Delivery as per norms in batches of team
Ensuring quality of Education Delivery through feedback sessions and class room quality audits
Ensuring 100% compliance to Faculty Certification 4
Ensuring compliance in delivery function of QMS
Ensuring certification of the students as per norms
Manage the center technical operations like batch launches, student status management, resource utilization etc.
Ensuring QMS Compliance of centers as per Norms
Conduct QMS training/Workshops to all New Role Holders
Ensure system online as per Norms and provide IS Facilitation for centers.
Ensure compliance of certification norms by all centers
Abroad Traveling arrangements of all our staff including tickets, visa arrangements and stay arrangement abroad etc.,
Handling of vendor like housekeeping vendor, AMC vendors for machines, Generator, UPS, networking etc., maintaining their files and records.
Coordinating with accounts team for vendor payments, staff vouchers payments.
Coordinating with commercial team for complete maintenances, tickets need of employees, facility of employees, stationery requirements of factory etc., providing ID cards to new employees, arranging food for night shift etc.,
EXECUTIVE - STUDENT SERVICES, NIIT LTD, CHENNAI-
FROM 2000 TO 2006
Looking after Student Services
Maintenance of Students Dockets
Taking care of Office maintenance
Worked under computerized accounting systems.
Collected cash and transferred funds to H.O.
Maintained daily and monthly backups.
Prepared management information systems report.
Prepared pay slips for the staff.
Preprepared salary statement.
Managed systems maintenance i.e. collected & updated various enquiry databases.
Adhered to Quality Management Systems (QMS).
Managed a library
Operated on Customer Grievances Redressal System (CGRS). Looking after International Certification Exam (Pro metric) Taking care of facilities for the Centre
Manage and coordinate the activities of the facility and work with internal and external stakeholders.
Develop project management plans including time schedules and procedures, assist in the procurement and management of services, review and recommend contracts, monitor the progress and performance of projects, resolve schedule and budget issues.
Ensure that all laws, rules and regulations are complied with at all times.
5
Supervises subordinate personnel including hiring, determining workload and delegating assignments, monitoring and evaluating performance, and initiating corrective or disciplinary actions. \
Approves, signs and / or implements applicable documents, actions, processes, programs, etc.
Reviews and/or inspects work for quality, accuracy, and completeness.
Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc.
Manage the administration daily operations in terms of transportation, cafeteria.
CENTRE ACCOCUTANT, NIIT LTD, CHENNAI- FROM
1996 TO 2000
Worked under SAP (FI Moudle)
Maintenance of center accounts
Following with students for collecting monthly instalments
Updating system registrations, collections and other transactions daily basis and reporting to center manager
Depositing cash into bank daily basis and transfer the funds to HO daily basis
Maintaining courseware stock ledger
Maintaining petty cash of the center
Maintaining student wise ledger and their dockets(registrations forms, fee receipts of the students etc.,)
Preparing monthly GL ledger consolidation, GL Trial balance, Students wise instalment pending value(Debtors ledger), tallying collection hand and bank reconciliation statement every month and report to regional accounts team.
Maintaining students certification records
SECRETARY -REGIONAL DIVISIONAL MANAGER- NIIT
LTD, NEW DELHI- FROM 1990 TO 1996
Office Administration.
Handled 10 Business Executives with one Regional Divisional Manager .
Verifying the contract agreement and proposal for new sign up
Dispatching courseware and machines for training as per agreement, same will be updated in SAP and completing of billing
Maintaining of stock ledger, updating monthly basis to accounts and marketing team
Preparing requirement courseware list and indenting same monthly basis
6
Attending monthly meeting with the Team and sharing the stock details and taking new requirements details from the operational team and sales team.
Documentation and generating monthly stock report
Doing Audit in depots
Responsible for Dispatch & Inventory
EDUCATION
B.Com. Accounts, Annamalai University.
TECHNICAL SKILLS:/SOFTWARER KNOWN
Operating Systems: MS-DOS,Novell Netware(LAN),
Windows
PC Applications : MS-Office
Acconex – LUSAIL
PDML- Ashghal
APMS - Ashghal
Certified TCA (Authorized Prometric Centre)
KEY SKILLS AND CHARACTERISTICS
Strong interpersonal & communication skills • Strong interpersonal & communication skills • MS Office Suite •• Ability to work collaboratively as part of a team • Problem Solving • Leadership • Meticulous attention to detail • Excellent Organizational skills • Poised under pressure
Contact this candidate