Control Clerk Administrative Assistant
Resume:
Shai N. Barbier
Denham Springs
****.*.*******@******.***
CAREER OBJECTIVE
• Excellent Communication and Team Management Skills to Build/Maintain Working Relationships with Facility Management, Supervisory Staff, Contractors, And Diverse Client Cultures.
• Recognized And Commended by Management for Strategic Decision-Making and The Ability To “Get the Job Done” In A Cost Effective, Time Efficient, And Safe Manner.
• Highly Capable, Self-Motivated and Energetic Professional Seeking a Full-Time Position. QUALIFICATIONS AND ABILITIES
• Detail-Oriented with Extensive Experience in Business Operations, Sales and Support.
• Consistently Given an Extraordinary Amount of Responsibility Due to Strong Ability to Complete
• Important Tasks Promptly and Accurately.
• Fast Learner with Ability to Excel in A Busy Office Environment.
• Excellent Organizational Skills and Multi-Tasking Ability with Pleasant, Easy-Going Demeanor.
• Strong Knowledge and Experience in The Principles of Office Management and Their Application to Various Work Problems.
• Proficient In the Use of Modern Office Equipment Including:
• Multi-Function Copier/Scanner
• Office Computer Systems and Software Programs
• Digital Key Telephone with Multi Lines/Intercom Systems AREAS OF EXPERTISE
• Risk Management
• Team Leadership
• Organization
• Microsoft Office Suite
• Document Control
• Receiving
• Billing/Invoicing
• Client and Vendor Relationship Management Building
• Procurement
• Contract Negotiation and Management
• Project Management
• Continuous Improvement
• Cost Control Initiatives
• Training and Coaching
• Logistics
SOFTWARE & PROGRAM EXPERIENCE
• Microsoft Office Suite
• Great Plains
• SAP
• GPMate
• Microix
• JD Edwards
• Reports Now
• ECMS
• Bid It
• Procure It
• Timberline
• Edge
• Steel Tracking
Purchasing Department-Turnaround May 2018-Present Turner Industries-Shintech,Plaquemine Baton Rouge, LA
• Manage and coordinate all Turnaround Calendars for meetings taking place in Shintech’s Turnaround Department on site and through WebEx with contractor, client, and staff. Setup folder structures for the Turnaround Drive and give security access by grouping departments and giving them the access that they need in our folders. Work with the key stake holders of each department to make sure that all of their needs are met. Setup Leadership meetings with the Turnaround Department, Operations, Process Engineers, Mechanical Engineers, Mechanical Integrity, Maintenance, Instrumentation, Electrical, Procurement, Accounting, Accounts Payable, Small Capital Projects, and Large Capital Project groups. Set meeting agendas to make sure the time in the meetings is orderly and effective. Setup meetings for groups in an order to where each group comes in at strategic times to keep from wasting time by talking about things that will not pertain their group.
• Assisted with Developing Shintech’s Turnaround Cost Engine Database by building the tables that have all of the information needed for tracking cost in the Turnaround.
• Responsible for On-boarding all contractors that come in to perform work during the Turnaround. (Typically, around 1,700 people). Responsible for tracking when the start and when they leave. Send information to security to turn off their badges after they leave. Confirm everyone’s address and determine if they are supposed to be receiving per-diem.
• Setup Vendors in Shintech’s procurement system confirming that all Shintech requirements are met.
• Setup everyone in the Turnaround Department by having all offices furnished, all computers setup, all software updated, and all access to the database and folders prior to them showing up on site.
• Supervise 4 people in the Turnaround Department: (1) Cost Control Analyst, (1) Document Control Clerk, and (2) Material Managers Confirming that everything is put into the database correctly. Responsible for checking behind the Turnaround planners to confirm that the material that they are ordering is within the Shintech Specifications and are put into the database correctly.
• Work with Shintech IT Management to make sure all hardware is up to date and that we have sufficient storage on the server to hold all of the data produced by the Turnaround Department as we move from one site to another. Setup Contractors to run Network, Electricity, Water, and Sewer for all Turnaround trailers.
• Responsible for tracking all cost for the Turnaround Department. Track all items that the Turnaround Department has in Surplus and in Inventory. Compare Surplus items to what is being ordered to reduce the cost of ordering things that we already have on site. Track all Requisitions, Purchase Orders, and Invoices. Assist Turnaround Management with Closing out all work by making sure all contractors and vendors are paid. Track all timesheets and compare them to the gate log and the invoices making sure we are not overpaying.
• Keep up with all Additional Work Request for the Turnaround and assist the Turnaround Manager with making sure that they are signed by the responsible stakeholders of each budget. Track all Change Orders turned in by contractors to make sure we are not paying contractors for work that was not approved.
• Assist in developing a project plan by defining scope of work, preliminary estimates, budgets, team members and responsibilities.
• Assist with recovery plan for project issues.
• Share all progress/status/planning meeting and presentation meetings with client in a through, timely, and effective manner.
• Develop job cost management execution plan.
• Establish Cost Breakdown Structure.
• Develop preliminary turnaround or project cost from job estimates.
• Set up Vendor files and collect contracts.
• Review all POs as issued for cost committed and T & C analysis.
• Verify other committed cost information against contract T & C
• Enter all project committed cost data into cost tracking system.
• Adjust forecast to reflect change orders and other variances.
• Collect and enter all committed costs-labor, equipment, and materials.
• Report Turnaround and Project Actuals vs baseline cost status as required.
• Report earned valve per Vendor and identify trends that impact the final cost projections.
• Prepare final cost reports.
• Develop Contract routing procedure.
• Develop and maintain contracting log.
• Ensure insurance requirements are met.
• Ensure that site requirements are met.
• Compile Contract bid package.
• Resolve contract issues.
• Administer contracts and purchase orders.
• Document concerns of contractor and client.
• Issue contract documents for file.
• Ensure the integrity of cost data enter into any cost system.
• Verify and submit all purchase requisitions.
• Manage cost control filing system.
• Interface with accounting and purchasing as directed.
• Establish file for each piece of maintainable equipment or job package.
• Obtain equipment list from operating plant engineering files or engineering contractor as necessary to identify baseline.
• Obtain all relative equipment drawings, data sheets, purchase orders, vendor catalogues and manuals.
• Maintain drawing flat flies and job folders.
Purchasing Department 2014-2015 PERFORMANCE CONTRACTORS Baton Rouge, LA
• Provide administrative and business support to the Director and Assistant Director of Purchasing Department, and support other members of the executive management team throughout the departments. This included monitoring incoming phone calls and correspondence, maintaining a current and organized filing systems, copying, scanning, and maintaining contacts and tasks lists.
• Maintained Vendor Relationships throughout the company jobsites, fab shops, field sites, along with our purchasing department. This involved working with vendors in regards to purchasing plans, and coordinating department meetings. Assisted the accounting department with anything needed in regards to invoices.
• Improved office efficiency by implementing systems for all reports, logs, legal documents files, budgets, inventory and other time saving measures
• Maintained confidentiality of sensitive information. Executive Administrative Assistant 2011-2014 LIVINGSTON PARISH Livingston, LA
• Provide administrative and business support to the Director and Assistant Director of
• Planning and Public Works, and support other members of the executive management team throughout the Parish President’s Office. Maintained the business and personal calendar of events and daily schedule of the Director and Assistant Director of Planning and Dept. of Public Works for the Parish of Livingston, keeping them aware of relevant business information including personal and business meetings, appointment, commitments and any other sensitive business information.
• Managed and performed all administrative tasks including filing, copying, scanning, and telephone management while working to improve office efficiencies.
• Researched local, state, and national candidates involved in political races and organized fundraising efforts and event planning for candidates on behalf of Livingston Parish. Quality Control Clerk 2007-2011 PERFORMANCE CONTRACTORS Baton Rouge, LA
• Audited raw materials and maintained device history records accordingly. Maintained an audit inspection log and reported trends to management.
• Maintained defective material reports and worked within regulations of the FDA and ISO.
• Tracked and files incoming rejected documents daily and ensured a quality audit while resolving logged rejects within 24 hours.
• Issued final reports to management.
• Assisted Quality Control Lead in any other various tasks related to rejected documents, forms and fees as needed. Cosmetologist/Salon Educator/Salon Coordinator 2000-2007 PARIS PARKER SALON Baton Rouge, LA
• Licensed Cosmologists specializing in hair color, Salon Coach educating and teaching all advanced techniques to all new hires as they were entering and completing the Intern Program. Traveled to various Paris Parker Salons as educator and built client relationships.
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