CAROLYN ASHLEY

**** *. ***** ******

Long Beach, CA 90805

323-***-****

adu0ov@r.postjobfree.com

adu0ov@r.postjobfree.com

EMPLOYMENT:

JANUARY 2007 to PRESENT

COUNTY OF LOS ANGELES

DEPARTMENT OF CHILDREN AND FAMILY SERVICES

201 CENTRE PLAZA DRIVE

MONTEREY PARK, CA 91754

Title: Secretary III

Responsibilities: Acts a secretary to the Assistant Chief of all Fire Fleet Services. Screens office callers and telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls, which do not require the attention of the supervisor. Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized in the supervisor's absence. Acts a liaison officer between the supervisor's office and other departments, agencies, and jurisdictions. Prepare inter-office notices and memoranda, with or without dictation. Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request. Checks materials being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included.

Relives supervisor of routine personnel, and other operating details such as scheduling, timekeeping, approving material and purchase requisitions, and contacting the Chief Administrative Office, Department of Human Resources, and other departments. Keeps check on the execution of plans, improvements, and projects instituted by the supervisor and recommends improvements in departmental procedures.

NOVEMBER 2003 to JANUARY 2005

COUNTY OF LOS ANGELES

DEPARTMENT OF HEALTH SERVICES

ENVIRONMENTAL HEALTH

5050 COMMERCE DRIVE

BALDWIN PARK, CA 91706

Title: Secretary III

Responsibilities: Replies to correspondence with or without dictation. Screens office and telephone callers by furnishing the information requested, referring to others who may be better served elsewhere, and personally taking care of those whose business does not require the attention of the supervisor. Makes appointments and arranges conferences and meetings for supervisor. Acts an intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and acting for supervisor in the supervisor’s absence, as authorized. Acts as liaison officer between the supervisor’s and other departments, agencies, and jurisdictions. Prepares inter-office notices, bulletins, and memoranda, with or without dictation, including interpretations of departmental policy and the laws and regulations governing the activities of the office.

Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor’s approval upon request. Checks material being submitted for supervisor’s attention to ascertain that all relevant data, files, signatures, etc., are included.

Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, approving material and purchase requisitions, and contacting the Chief Administrative Office, Department of Personnel, and other departments. Keeps check on the execution of plans, improvements, and projects instituted by the supervisor and recommends improvements in departmental procedures.

FEBRUARY 1994 to AUGUST 2003

LAW OFFICES

COUNTY OF LOS ANGLES

OFFICE OF THE PUBLIC DEFENDER

210 WEST TEMPLE STREET

LOS ANGELES, CALIFORNIA 90012

Title: Legal Office Support Assistant II

Responsibilities: Typed from handwritten drafts, tapes, or verbal instructions from various legal documents such as briefs, complaints, contracts, investigation reports, investigation requests, motion legislation, opinions, petitions points and authorities, subpoenas, warrants, and letters, memos and other documents as required. Processed various legal documents by preparing forms with complete and accurate information extracted from various sources, obtaining necessary signatures, attaching required addendums, and ensuring the complete document is received or filed with the appropriate parties within statutory time limits.

Obtains, by telephone or correspondence, additional necessary information such as CII rap sheets, proof of prior convictions, and proof of subpoena service, doctors and laboratory reports, probation reports. Prepares routine correspondence on own initiative such as transmittal letters, letters regarding extensions, notifications of depositions, agreed medical examiner letter, and appointment verifications. Contacts Judges, Court Commissioners, Attorneys, Court Clerks, Witnesses, Doctors, Governmental Agencies, and other departments to obtain and confirm information or to arrange medial appointment, depositions, hearings, etc.

Maintains case status records and files by posting court actions and court dates to calendars, index cards, and file jackets; files case by next court appearance or closes file. Screens and routes all telephone calls; furnishes information to the public, attorneys, and authorized law enforcement personnel over the telephone or at a counter in accordance with established departmental policies and procedures regarding the release of confidential information. Performs general office duties such as filing, ordering and maintaining office supplies, opening and distributing mail, compiling data for reports, and keeping logs and date books.

PROFESSIONAL TRAINING

Corel Word Perfect 7.0, 8.0, 9.0, & 10

Word Perfect Software Advanced 9.0 & 10

Microsoft Word

Excel

PowerPoint

Access

GroupWise 6.0

JAI, MCI, TCIS, CALJIC Training

EDUCATION:

Centennial Senior High School – Compton, California

Practical Data Processing Institution – Norwalk, California

Compton Community College – Compton, California

Business Writing Training - County of Los Angeles Learning Academy

Clerical Certification Training – County of Los Angeles learning Academy

REFERENCES:

References will be provided upon request.

Contact this candidate