Executive Assistant Data Entry

Velma (Jeannie) Mendez-Seagraves

*********@***.***

**** ********** *****

Pearland, Texas

281-***-**** Home

361-***-**** Cell

PROFESSIONAL OBJECTIVE - Professional employment where my skills can be utilized in a position with the opportunity for advancement.

WORK EXPERIENCE SUMMARY - Over 20 years’ experience in Business Management with emphasis in, Project Coordination and Office Management at major Construction Projects at Refineries (Koch, Citgo, Chevron, and Valero), Power Plants (Combined-Cycle) and Major Business’s. This includes over 9 years working with operating companies and 6 years with various Engineering and Construction Companies. Experience also includes Contracts, Procurement, and Human Resources. Trained on windows-based applications, document spreadsheet and database programs. Able to prioritize and meet deadlines and commitments. Self-motivated and able to work independently or in a team environment. Strong organizational skills, flexible and able to take direction from multiple sources. Excellent communication skills with the ability to meet and relate to people. Ability to handle statistical data and complex materials. Broad diversified experience in various fields. Mature, efficient, and perform well under pressure.

Fellowship Bible Church 9/2007 - Present

Admin to Sr Pastor & Associate Pastor, Student Ministries – Pearland Texas

Responsible for designing/creating forms for the church, created forms for website and weekly bulletin. Responsible for attendance for all activities for FBC. Preform background checks on all volunteers and made sure all volunteers are current on their background checks. Responsible for creating church wide monthly calendar for website and youth ministry quarterly calendar. Create brochures for various activities and Bible Studies. Prepare monthly reports/graphs for Sr. Pastor. Responsible for creating PowerPoint presentation for Pastor’s Sunday Sermon. Responsible for talking to the people when requesting benevolence at an as needed basis.

Vantage Power Services 3/2005 – 8/2007

Business Manager/Contracts – Houston Texas

Responsible for designing, revising and reviewing legal contracts and documents. Ensuring that incoming contracts accurately reflect the terms and as recorded. Acquiring signed contracts from new business opportunities as well as re-signs with existing customers. Conducts contract research and provide advice regarding contract issues. Maintaining electronic records on contract documents and amendments. Responsible for office processes and procedures including, billing, and collections. Coordinate budgeting and forecasting process with long term business plan development. Responsible for tracking and reporting corporate performance; prepare financial reports, and related analysis for senior management and business partners. Also responsible for daily, weekly, monthly, and quarterly reports for senior management. Responsible for the overall supervision and performance of the invoice verification and processing of monthly production and collection reports for CFO.

Sale Force - First Choice Energy 11/2004-3/2005

Business Administrator- Corpus Christi, Texas

Responsible for communicating procedures and policy changes to employees. Coordinating and or conducting meetings, handle department administrative requirements such as preparing expense reports, invoices, payroll and preparing/editing presentations. Track and maintain all confidential reports relating to payroll, personnel records and human resources functions. Independently researching and compiling information into complex spreadsheets for weekly and monthly reports. Tracked revenue and productivity on a daily basis for next day morning meeting with corporate.

Anteon 11/2004 – 11/2004

Financial Analysis II – Aransas Pass, Texas

Responsible for various financial functions, such as budgeting, auditing, forecasting and analysis; also collect and review financial data from various sources; Created, maintained, and updated financial databases and spreadsheets, and generate various financial reports as required for proposals. Maintain appropriate records and documentation for tracking, monitoring, and reporting financial data as requested. Identified trends and developed and presented findings to senior management.

Sales Force - TXU Energy 1/2002 – 3/2004

Executive Assistant - Corpus Christi, Texas

Responsible for independently researching and compiling information into spreadsheets for weekly and monthly reports. Train new employees on policies and procedures. Responsible for tracking revenue and productivity on a daily bases for next day morning meeting with corporate. Responsible for running credit check/reports for potential customers after receiving Letter of Authorization. Make sure that potential customers met all requirements to get quote for energy. Responsible for communicating with employees when procedures and polices change. Responsibilities include but not limited to coordinating and or conducting meetings, handle department administrative requirements such as preparing expense reports, invoices, payroll and preparing/editing presentations. Handle and maintain all confidential reports relating to payroll, personnel records and human resources functions.

Nepco/TIC-The Industrial Company 7/2001 – 1/2002

Buyer – Goldendale Energy - Goldendale, Washington

Responsible for purchasing of construction materials, services, and rentals. Field purchasing included vendor/supplies negotiations and subcontracts. Reviewed commercial bid evaluations and awarded contract to successful bidder. Negotiated company’s legal terms and conditions of purchases with vendors. Assisted in resolution of problems with vendors relating to procured goods and services as required. Followed up on purchases though correspondence, telephone or fax to expedite orders, change amounts, materials, as needed. Checking non-inventory requisitions for proper approval. Revised and rescheduled orders. Worked in a very high-paced environment.

HB Zachry 5/2000 – 5/2001

Accounts Payable – Cleco Power Project - Eunice, Louisiana

Responsible for processing all invoices into Zachry’s computer system (CMIS), coding, matching and batch (heavy volume). Cutting checks, vendor discounts, prioritizing cash disbursements. Maintained accounts payable records, assess invoices from vendors. Communicating with vendors at all times. Worked independently, and trouble shot discrepancies and debit memos for payment, reconciled vendor statements, collected vendor credit balances, prepared/maintained spreadsheets. Processed payment of expenses. Reviewed expense reports for validity and accuracy. Other accounting duties such as reconciliation, filing, copying, backup payroll, data entry relating to payroll. Minimal supervision. Responsible for all payments of goods and services necessary for the basic operation of this multi-million-dollar project.

KRIS Communications (Channel 6) 5/1998 -5/2000

Executive Assistant - Corpus Christi, Texas

Worked independently researching and compiling information into spreadsheets for monthly reporting in a timely manner for General Sales Manager and Account Executives. Responsible for designing and formatting flyers, spreadsheets, reports, charts, graphs, etc. using various software; compiled and prepared information for presentation, proposal and contracts for Account Executives and General Sales Manager. Coded invoices for sales department for payment. Provided general support to all Account Executive and Local Sales Manager. Report directly to General Sales Manager.

Fluor Daniel 11/1995 – 5/1998

Office Manager/HR Representative

Corpus Christi, Texas

Provided administrative support and technical support to General Manager. Maintained a close and highly responsive relationship to the day-to-day activities of the General Manager and staff. Responsible for all confidential reports relating to payroll and personnel. Human Resources/Personnel Representative for Fluor Daniel Corpus Christi Office and Fluor Daniel Koch Alliance (Corpus Christi, TX and Pine Bend, MN area). Responsible for all aspects of hiring new employees and answering (personnel and benefit) questions for current employees. Responsible for creating and maintaining a shared spreadsheet that tracked all personnel performance evaluation, performance review due dates and made sure that all department managers had evaluations done in a timely manner. Responsibilities included but not limited to coordinating and arranging meetings, company luncheons, picnic, holiday/appreciation parties, travel arrangements, handled department administrative requirements such as maintenance, preparing expense reports, preparing/editing presentations, and participated actively in staff meetings. Produced a variety of standard documents, such as correspondence, form letters, reports, and other functions including putting proposals together using various word-processing/spreadsheets, presentation software programs. Responsible for ordering office supplies. Provided secretarial support to project management team on performance appraisals, confidential reports and resumes. Interfaced with all related parties in confidential manner as required. Reported directly to General Manager.

COMPUTER SKILLS

Microsoft Office (Microsoft Word, Excel, PowerPoint, Outlook, Publisher)

SAP CMIS MMS WordPerfect Corel Draw/Photo

Photoshop TVScan Adobe Photo Deluxe Prolog Access

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