Document Controller Control
Resume:
Key Skills:
Mrs. Sandhya Chettri (Parajuli)
M: 055*******, 052*******, email: ***************@*****.*** Date of Birth: 23
rd
June 1977, Nationality: Indian
• ISO Documentation
• Authority Registrations (Abu Dhabi)
• ADM Engineers Card applications (Abu Dhabi)
• Company Classification documentation and application
• Experience in getting Equivalency certification
Key Qualities:
• Time management
• Technological competence
• Staff management
• Multi-tasking
• Good communication skills in English, French, Hindi, Punjabi and Nepali
• Strong customer-focused approach
• Adaptable and flexible
• Attention to detail
• Focused professional
• Efficient team player
Key Achievements:
• Worked as MR & Assistant MR for ISO documentation
• Worked for Companies Authority registrations single handedly (e.g. ADNOC)
• Worked for company classification
• Hosting / organizing meetings for successful completion of tasks meeting
• Preparing and distributing instructional videos to employees using screencast-o-matic for documentation
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Employment History
1. Since 1st September 2020 till date – Jazal Engineering & Contracting LLC, Abu Dhabi, U.A.E. as Document Controller / Administrative Officer Key Responsibilities:
• Responsible for ISO
• Working on Authority registrations for the company
• Working on Classification certification.
• Maintain Document control system.
• Handling all Document Controller jobs.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.
• Maintaining Quality standards of documentation
• Ensure proper document control support is given to each project.
• Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements.
• Create Document Control and correspondence folders for individual projects.
• Ensure all templates used with the department conform to the Company standard.
• Keeping the record of all the documents of the organization.
• Maintaining the confidentiality of the documents.
• Maintain confidential information of office related information.
• Check and review a variety of data for accuracy, completeness and conformity to established standards and procedures.
• Communicate employees for proper setup of document control system.
• Perform multi-pragmatic tasks
• Prepare and maintain files and Company records.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Review files, records
• Receive, route, sort, and process mail relating to incoming and outgoing documents. Page 3 of 5
2. Since 31st J u l y 2016 till 19th June 2020 – Capital Engineering Consultancy LLC, Abu Dhabi, U.A.E. as Document Controller / Administrative Officer Key Responsibilities:
• Update office policies as needed
• Set-up ISO (Management Representative)
• Working on Authority registrations for the company
• Working on Classification certification.
• Set-Up Document control system.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Handling all Document Controller jobs.
• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.
• Maintaining Quality standards of documentation
• Responsible for ISO (Management Representative)
• Ensure proper document control support is given to each project.
• Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements.
• Create Document Control and correspondence folders for individual projects.
• Work in strict co-operation with the Project Manager to ensure project progress status integration.
• Ensure all templates used with the department conform to the Company standard.
• Keeping the record of all the documents of the organization.
• Keeping the record of all documents (in & out) related to project.
• Maintaining the confidentiality of the documents.
• Preparing Project Closeout & Records handover Documents
• Maintain confidential information of office related information.
• Check and review a variety of data for accuracy, completeness and conformity to established standards and procedures.
• Communicate employees for proper setup of document control system.
• Perform multi-pragmatic tasks
• Prepare and maintain files and Company records.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Review files, records
• Receive, route, sort, and process mail relating to incoming and outgoing documents. Page 4 of 5
3. Since 08th May’12 to July’ 2016 – Zay-Dee Integrated Engineering Creations, Abu Dhabi, U.A.E. as Administrative Assistant / Document Controller Key Responsibilities:
• Handling all Document Controller jobs.
• Keeping the record of all the documents of the organization.
• Keeping the record of all documents (in & out) related to project.
• Maintaining the confidentiality of the documents.
• Preparing Tender Documents.
• Preparing Project Closeout & Records handover Documents
• Maintain confidential information of office related information.
• Check and review a variety of data for accuracy, completeness and conformity to established standards and procedures.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information and address complaints.
• Prepare correspondences, memorandums, reports, schedules, purchase orders and other materials from rough draft, copy, marginal notes.
• Compute, record, and proofread data and other information, such as records or reports.
• Perform multi-pragmatic tasks
• Prepare and maintain files and Company records.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Review files, records
• Receive, route, sort, and process mail relating to incoming and outgoing documents. 4. Since 06th Nov’11 to 6th Feb’12 – Dirgham Trading Est., Abu Dhabi, U.A.E. as Secretary in Leave Vacancy under Marina engineering
Key Responsibilities:
• Handling all secretarial jobs
• Maintaining minutes of meeting
• Taking quotations from various companies
• Tele-calling
• Invoice preparations
• Documentation
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5. Since17th Jan’07 to 30th, Nov’07 HCL (CDC), Chandigarh, India as HR Executive Key Responsibilities:
To ensure the smooth running of the organization, which included:
• Conducting Training Program for HCL (CDC),
• Preparing power point presentation (HCL CDC, Personality Development),
• Conducting seminars,
• Organizing and conducting interviews,
• Selection of candidates for specific programs with HCL like HCNE (HCL Certified Networking Engineers) and Project Training,
• Coordinating Placement activities for successful candidates,
• Preparation of reports and making follow ups.
6. Since 1st, Dec’05 to 16th, Jan’07 Mindmaxx (Recruitment Agency) Chandigarh, India as Senior HR Executive
Key Responsibilities:
Looking into manpower consulting, recruitment, HR business and to respond to general enquiries about the company’s services.
The responsibilities included:
• Dealing and understanding client requirements in terms of type and quality of sources required
• Working along with client to understand and draw up job description, if required
• Involved in sourcing candidates to meet client requirement as per job description
• Searching for suitable candidates and selecting the core skills and competencies of various individuals
• Matching the candidate profiles to the needs of various MNCs based in North India
• Working with the client to ensure smooth recruitment process
• Following up with the clients for recruitment of candidates and any feedback for improving the process
• Conducting personality development classes
The key skills I learned during my time in this job included:
• customer service
• high competency with complex in-house technology
• excellent telephone manner
• team work within a small team
• issue resolution and problem solving
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Education and Training (All certificates are authenticated by attestation) Sl. No. Educational institution Year
1.
Guru Jambeshwar University, Haryana, India
2004-2006
Masters in Business Administration (Distant learning) 2.
Punjab University 1997-2003
1997-1999 Post Graduation in Public Administration 2001-2003 Post Graduation in English (Distant learning) 3.
Swami Dayanand Institute of Communication and
Management, Mumbai, India
2000
Post graduate diploma in public relations
4.
Himachal Pradesh University, Shimla, India
2000
Post Graduate Diploma in Personnel Management & Labor Welfare
(Distant learning)
5.
Alliance Francaise, Chandigarh, India
2008
Diploma in French up to Level 6
6.
National Institute of Computer Technology
2008
Post Graduate Diploma in Computers Applications
7.
Zabeel International Institute of Management &
Technology. Abu Dhabi, U.A.E.
2014
Certificate Course in Document Control
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