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CURRICULUM VITAE

SANTOSH KUMAR SINGH Mob: +91-880******* Email: adtx95@r.postjobfree.com Gurgaon, Haryana An experienced operations & admin person seeking a career with a progressive organization where I can utilize my 10+ years of work experience, knowledge and skills in admin, maintenance & facility that allows advancement and growth with excellent analytical and technical skills that can help to improve the company's profitability. EMPLOYMENT HISTORY

(A) Jul 2022 – till now : Velocitai Digital Pvt Ltd (IT Company) Position : Office Manager & ES

Job Profile : Operations & Administration

Maintain relationship and communicates with all departments for better coordination and smooth functioning.

Resolves client problems quickly, efficiently and courteously, monitor and control conference room booking for various internal meetings.

Ensure security, integrity, and confidentiality of company data and records.

Scheduling meetings and appointments within the office for different departments and team leads.

Organizing the office layout, space management and parking management for better utilization of resources.

Purchasing office supplies, printing materials, merchandising and small equipment and maintaining proper stock.

Maintaining the office condition and arranging necessary repairs and maintenance when required.

Liaise with facility management vendors, including cleaning, catering and security services.

Collaborate with HR to update and maintain office policies as necessary and assist in the onboarding process.

Organize office operations and procedures, overseeing general office operations.

Coordinate with the IT department on all office equipment requirements and asset management.

Ensure that all items are invoiced and paid on time; provide general support to visitors, guests and clients.

Participate actively in the planning and execution of company events.

Manage contract and price negotiations with office vendors, service providers and office lease agreements.

Maintain a safe, secure, and pleasant work environment.

Producing reports, composing correspondence, and drafting new contracts for the company.

Taking care of domestic and international travel, including flight, hotel, and car rental reservations.

Perform review and analysis of special projects and inform the management properly.

Address employees’ queries regarding office management issues.

Plan in-house or off-site activities, like parties, celebrations and conferences.

Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.

(B) Mar 2010 – Dec 2020 : Futures First Info Services Pvt Ltd (UK Based – IT & Financial Services) Position : Manager – Administration & Facilities

Job Profile : Administration, Facility, Operations & Maintenance

Supervised & managed overall administration work for the corporate office including security services, vendor management, cafeteria, transportation and office equipment for day-to-day smooth office functioning.

Achieved 10% AMC cost reduction and 15% on other contracts by successful negotiation with various service providers for all the branches in India.

Formulated a proper relocation company policy which resulted in 20% cost saving on overall expenses for household & office equipment shifting.

Management of safety, health, environment and hygiene relating to office machinery and maintenance activities.

Developed a fixed asset care strategy for the organization through assessment of requirements and preventive maintenance implementation and information management.

Oversee critical repairs being carried out, including works for the repair of buildings, landscapes and infrastructure.

MIS reporting to top management on saving & cost optimisation initiatives to reduce the cost & also provided status updates and other enquiries in a quick the response time frame.

Issuing purchase requisitions, purchase orders, Invoices etc for admin & facility-related activities.

Managed cafeteria food vendor for daily food supply, arranging occasional special food for festivals, official get- togethers, birthday parties, team lunches etc.

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Proper event planning and management for official events and annual trips for all employees.

Completed proper fire safety at office premises, timely audit and drill with the building management team.

Developed & implemented a travel policy, which helped the company to cut down travel expenses by 20%.

Managed travel desk and hotel bookings of 500+ employees for International and domestic requirements, i.e. visa processing, ticketing, travel insurance, foreign currency, foreign card etc.

Generated monthly Infra costing file for finance with 100% accuracy to charge respective MA’s account.

Coordinating with the finance team to get the payment released for all the vendors.

Sourcing for all Indian branches for procurement of various products & services, handling patty cash for the corporate office.

Liaising with local authorities such as Legal Dept., Fire Station, FRRO, Municipal Corporation & Electricity Board.

Monitor the cost and expenses of the department to assist in the yearly budget.

Ensuring proper maintenance of building services i.e Electrical, Air-conditioning, Plumbing, Civil Works, Office & Telecom equipment etc.

Supervised & trained a team of 10 personnel of housekeeping & other support staff for improvement in their job.

Monitoring the services of housekeeping, hospitality, client/guest visit, and movement of assets.

Controlled activities like parking space allocation, waste disposal, pantry supply, and housekeeping supply.

(C) Apr 2008 – Jan 2010 : SAMSUNG CORPORATION E&C, Borouge2 OCU, Abu Dhabi, U.A.E Position : Officer Administration & General Affairs

Effective management of logistic administrative services and activities as well as providing shared services support to all divisions in the company.

Facilities management, housekeeping and maintenance of the main office, site office and recreation centre. Local purchasing for every kind of office supply, stationery & living goods for Korean staff.

Arrangement & Management of security personnel at the main office and job site.

Managed the entire travel desk all alone for all Korean and Indian employees.

Proper waste management (sewage & garbage) according to the HSE manual.

Served as a part of the Human Resources Management Team along with the HR/Admin Manager.

Provides administrative support to local administrators, and liaisons to the various local government offices.

Managed all office services and requirements such as furniture, computers, telephones, stationery, photocopiers, cleaning contracts, pest control, allocation of space, and all office other services and equipment.

Achieved effective planning and execution of all the company events through the provision and/or coordination of all logistic services.

Monitors and follow up on time renewal of visa & labour card of employees; and another request about change in labour contract or lost labour card, etc.

Prepares correspondences about employee movements e.g. transfer, promotions, new designation, salary changes, confirmation, increments, etc.

Timely payment of the utilities, telephone and internet bills.

Preparing and managing all kinds of agreements with employees and vendors. SKILLS

• IT Skills: MS Office, SharePoint, Office365, Outlook, Google Drive, Dropbox, ServiceNow and more.

• Soft Skills: Time Management, Analytical Mind, Problem Solving, Organizational Skills, Multitasking. ACADEMIC CREDENTIALS

2014 MBA from MDU, Rohtak, Haryana, India

1999 Bachelor of Commerce from the University Of Calcutta, India 1997 Higher Secondary School from WBBSE, Calcutta, India PERSONAL DETAILS

Date of Birth : 4th September 1978 Gender : Male

Passport No : P4445685 DL : BR2920080010048

Language : English (Fluent), Hindi (Native), Bengali (Working), Urdu (Basic)

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